General Regulations concerning Grades and Transcripts
1. Record of courses. A transcript is the record of courses in which a student has enrolled during the student's progress in completing the requirements of the bachelor's degree. All grades, passing and failing, thus appear on the transcript and are counted in the calculation of grade point average. These include passing grades earned in the first term of a Cr/Year only course in which the second term is not completed, even though such grades do not count toward the 36-course-credit requirement for graduation. If a student remains in a course after the date of midterm, the student is considered to have been enrolled in that course; therefore, if a student withdraws from the course after midterm and before the first day of the reading period, the mark W (for Withdrew) appears on the transcript in association with the course. See paragraph 5 below.
2. Equal value of courses. Passing grades contribute equally, to the extent to which they carry course credit, toward the 36-course-credit requirement for graduation. A grade of D in a course, for example, does not need to be balanced with a higher grade in some other course.
3. Change of a grade. A grade, once submitted by the instructor of a course to the registrar, may not be changed except by vote of the Yale College Committee on Honors and Academic Standing on petition of the instructor, unless it is the result of a clerical error made in the instructor's computation or in transcription of a grade.
4. Withdrawal from courses before midterm. If a student has elected a course on the course schedule but formally withdraws from it before midterm (October 23, 2009, in the fall term; March 5, 2010, in the spring term), the student's transcript will contain no indication of that course after the withdrawal has been recorded by the registrar. See "Withdrawal from Courses" in this chapter.
5. Withdrawal from courses after midterm. If a student enrolled in a course formally withdraws from it after midterm but before the first day of the reading period, the student's transcript will record the designation W (Withdrew) for the course. The mark of W is a neutral designation indicating simply that the student has been enrolled in, but has withdrawn from, a course; while the course obviously carries no credit toward the degree, the W implies no evaluation of a student's work and carries no implication whatsoever of failure. Withdrawal from a course after the deadline (December 4, 2009, in the fall term, and April 26, 2010, in the spring term) is not possible. See "Withdrawal from Courses" in this chapter.
6. Incomplete work and postponed final examinations. A student who has received permission for a mark of Temporary Incomplete in a course, or who has been authorized to take a makeup final examination in a course, is allowed the specified period of time to repair the deficiency in the course. If the deficiency is not repaired by a satisfactory performance within the stipulated time, then the designation TI (Authorized Temporary Incomplete) or ABX (Authorized Absence from Final Examination) is automatically converted by the registrar to the grade of F. See "Postponement of Final Examinations" and "Work Incomplete at the End of Term" under the heading "Completion of Course Work" in this chapter.
7. Withdrawal from Yale College. Whether a student withdraws from Yale College for personal, medical, academic, or disciplinary reasons, the entry placed in each case on the student's transcript is the word "Withdrew" together with the date of the withdrawal.
8. Tracks and programs within majors. A transcript may show as a student's major subject only a designation approved for that purpose by the Yale College Faculty; "tracks" or programs within majors may not appear on transcripts. The majors approved by the faculty are listed in chapter III under "Majors in Yale College."
9. Distribution of grade reports. The Registrar's Office sends grade reports to students each term from six to eight weeks after the close of the term. At registration each year, a student is given the opportunity to declare whether his or her grades may be released to certain other parties. If the student gives permission for grades to be released to a guardian or to parents, after the fall term of that year the Registrar's Office will send a grade report to them. After the spring term, the Registrar's Office sends a grade report to each student at the student's home address, and this report may be shared with parents if the student wishes. If a student gives permission for grades to be released to a secondary school or Alumni Schools Committee, grade reports will be furnished to them only upon specific request of the school or the committee. Upon written request of the student, the Registrar's Office will also send a copy of the grade report to any additional person or agency designated by the student.
10. Early access to grade reports. Early access to recorded grades is available on line to students in any Yale College course for which they have completed or actively declined to complete the online course evaluation form through the Yale University Student Information Systems.
11. Transcript orders. Transcripts may be ordered either at the Registrar's Office, 246 Church Street, or on the Registrar's Office Web site. In each transcript order, the charge for the first transcript is $7, with a charge of $3 for each additional transcript ordered at the same time to the same address. Each fall the registrar provides in each student's registration packet, free of charge, an unofficial copy of the student's academic record to date. This record may serve as a convenient aid in discussions with the student's adviser of the student's academic plans during the coming year.
