General Procedure
A yearly letter to each DUS announces the deadlines for YCPS copy. Included with it is a set of photocopies of the department's material in the current YCPS, i.e., its standing copy. At this point, as DUS, you may make changes as freely as you wish, stylistic as well as substantive. You should read the program description in your department's standing copy carefully with this in mind. Changes later in the process, in galley stage, are not as easy to accommodate. After you enter all of the department's changes on the standing copy, you return it to the editor. You should retain a photocopy of the updated material for your future reference. (See "Instructions for Preparing Copy" in this chapter. Also, find a sample of prepared YCPS copy in PDF format in the online appendixes to this Handbook.)
Although each new course must be approved by both the Course of Study Committee and the Yale College Faculty, editorial work begins on new courses while approval is still pending. The brief description and some of the other information required on the Course Proposal Form are identical to the information needed for the YCPS.
