Changes
Changes in material already submitted can be made throughout the preparation of the YCPS, although some changes are difficult to make once the galleys have been prepared. The kind of change requested and the state of the copy at the time of the request determine which changes can be made.
For the first month or so, when the body of the material is still being processed in the editor's office, all changes can readily be entered both in the program description and in the course listings. The DUS should send these changes to the editor immediately as they occur on the possibility that the department's copy is still in the editor's office. After the manuscript has been typeset, however, only essential changes can be accepted, and they should be sent to the editor in writing—by hand or e-mail—as soon as possible. If the changes occur late in the schedule, the DUS should alert the editor by phone and then send a confirmatory note to ensure against error.
After the YCPS copy deadline in early May, course changes should be held until they can be entered on Course Verification Lists, which the Registrar's Office makes available around July 1 (fall courses) and October 15 (spring courses). Course changes that are too late for the Course Verification Lists should be e-mailed to Diane Rodrigues, deputy registrar. See also "Course Changes after the YCPS Deadline" in this chapter.
