Calendar for the DUS

The dates in this calendar are approximate. The bulleted entries refer to responsibilities of the DUS. The entries without bullets refer to events and deadlines in the Yale College calendar, which appears toward the front of the YCPS.


		JULY

Second Week:	•	Correct and update information on the Course Verification List and submit to the deputy registrar, Registrar's Office, 246 Church Street. The deadline for last-minute changes (in writing) falls around August 10.

		AUGUST

Second Week:	•	If the department has made arrangements to give a freshman a placement examination at registration, complete remaining necessary arrangements.

Third Week:	•	Send instructions to departmental advisers regarding fall-term registration and students' course programs.

Fourth Week:		Arrival of freshmen and opening of upperclass dormitories.

		SEPTEMBER

First Week:	•	Report to the Registrar's Office departmental clearance for seniors who submitted late essays during the summer or who otherwise over the summer completed the requirements of the major. Nominate to the Committee on Honors and Academic Standing students who completed major requirements over the summer who are eligible for Distinction in the Major. Do this as students qualify during the course of the year.

	•	Placement examinations in certain departments.

	•	Departmental registration in certain freshman courses.

	•	Brief departmental faculty colleagues on academic regulations (grading system, reading period, final examination period, etc.) as they are explained in the Instructors' Handbook.

		Fall-term classes begin.

Second Week:	•	Consult with students about their fall-term course schedules.

	•	Supervise the organization of senior tutorials and senior essay program.

Third Week:		Students' fall-term schedules due.

		Deadline for seniors to apply for completion of degree requirements at the end of the fall term.

Fourth Week:	•	Organize departmental Student Advisory Committee.

	•	Begin planning new courses for the following academic year to be presented to the department and to the Course of Study Committee throughout the year.

		OCTOBER

Third Week:	•	Correct and update information on the Course Verification List and submit to the deputy registrar, Registrar's Office, 246 Church Street. The deadline for last-minute changes (in writing) is the last day of the final examination period.

Fourth Week:	•	Begin recommending new courses to the Course of Study Committee for the following academic year, to be continued throughout the year, until April.

		Midterm. (Last day for a student to withdraw from a fall-term course without the course appearing on the transcript. Deadline for applications for double credit in a single-credit course.)

		NOVEMBER

First Week:	•	Remind seniors who are completing degree requirements at the end of the fall term of necessary deadlines, etc.

		Last day for a student to convert from the Credit/D/Fail option in a fall-term course to a letter grade.

Fourth Week:		Fall recess.

	•	Assign faculty readers for senior essays or projects for students completing degree requirements at the end of the fall term.

		DECEMBER

First Week:	•	Last day of classes in the fall term. (Last day for a student to withdraw from a fall-term course. Deadline for a member of the sophomore class in the third term of enrollment, with the permission of the DUS, to declare an intention to accelerate by using acceleration credits.)

	•	Copy for the Freshman Handbook due in the office of the editor, Laurie Ongley, 246 Church Street, Room 201.

Second Week:		Reading period

	•	Departmental examination, if applicable, for seniors completing degree requirements at the end of the fall term.

		Final examinations begin.

Third Week:		Final examinations end.

		Winter recess begins; undergraduate dormitories closed.

		JANUARY

Second Week:	•	Send instructions to departmental advisers concerning spring-term registration and students' course programs.

	•	Submit Major Completion Forms to the Registrar's Office for students who completed degree requirements in the fall term.

		Spring-term classes begin.

Third Week:	•	Consult with students about their spring-term schedules.

	•	Supervise the administration of senior tutorials and senior essays or projects.

		Students' spring-term course schedules due.

		FEBRUARY

First Week:	•	Recruit departmental advisers for following academic year.

Second Week:	•	Copy for the YCPS due at the office of the editor, Laurie Ongley, 246 Church Street, Room 201.

	•	Copy for the Calendar for the Opening Days of College for the coming academic year due in the Yale College Dean's Office, 105 SSS.

Third Week through Early May:	•	Correct and return YCPS galleys to the editor, 246 Church Street, Room 201, according to deadline assigned to your department.

		MARCH

First Week:	•	Recruit readers for senior essays and senior projects.

		Midterm. (Last day for a student to withdraw from a spring-term course without the course appearing on the transcript. Deadline for applications for double credit in a single-credit course.)

		Spring recess begins.

Fourth Week:	•	Submit completed Major Completion Forms to the Registrar's Office.

		Spring recess ends.

		Last day for a student to convert from the Credit/D/Fail option in a spring-term course to a letter grade.

		APRIL

First Week:	•	Preregister majors for departmental seminars for following academic year, as applicable.

	•	Appoint departmental prize committee.

First through Third Week:	•	Receive senior essays and distribute them to readers for grading.

Fourth Week:		Last day of classes in the spring term. (Last day for a student to withdraw from a spring-term course.)

	•	Last Thursday: By this date, all new courses for the coming year should have been submitted to the Course of Study Committee.

		Reading period.

	•	Departmental examination, if applicable.

		MAY


First Week:	•	Begin preparing nominations for Distinction in the Major, especially if the department may have a candidate for Exceptional Distinction in the Major.

	•	Arrange for placement examinations in September, if applicable.

		Final examinations begin.

	•	Recommend to the department candidates for Distinction in the Major and prizes.

Second Week:	•	Forward nominations for Distinction in the Major to the Committee on Honors and Academic Standing.

		Final examinations end.

Thursday before Commencement:		Yale College Committee on Honors and Academic Standing meets to clear seniors for graduation.

Friday before Commencement:		Yale College Faculty meets to vote nominations to the Corporation for the award of the bachelor's degree and to approve nominations for Distinction in the Major.