Domestic and International Travel
Domestic TravelUndergraduate organizations intending to travel within the United States away from New Haven, even for short periods, must provide an itinerary to the Office of Student Affairs at least two (2) weeks prior to their departure. The itinerary should include details of travel arrangements (e.g., flight numbers and times), at least one daily contact telephone number, overnight destinations (including contact information), and a list of all travelers. Itineraries should be delivered to 110 SSS, faxed to 432-7369, or sent by email to elizabeth-jane.schiller@yale.edu. Designated driver(s) of vehicle(s) must have a driver's license that is valid for driving in the United States. All privately owned vehicles must be properly registered and carry insurance coverage including minimum medical and liability as required by law. If a vehicle is rented from an outside agency, it is essential that the terms and conditions of the rental contracts are followed, particularly with regard to age restrictions and licensing of the drivers. Student drivers should be well rested. On long trips, drivers should rotate every two hours. Another student should be awake and alert in the front seat. Driving through the night should be avoided. Students should be aware of hazardous weather conditions and predictions and be willing to change their travel plans accordingly. Use of 12 and 15 passenger van use is prohibited. According to a Federal Government safety advisory, these vehicles are more likely to be involved in rollover accidents than smaller vans and cars. Students are expected to comply with the law concerning the use and possession of alcohol or drugs. There must be no consumption or possession of alcohol or drugs while traveling, by drivers or passengers. All accidents should be reported to Yale's Insurance Office, 2 Whitney Grove Square, 432-0140. If a police accident report is available, a copy should be submitted. If not, a member of the group should submit a report including the date of the accident, time, place, type of vehicles involved, any injuries, names of drivers and occupants, and a report of how the accident occurred. The University will assume no responsibility for any claims of physical damage to privately owned vehicles, i.e., for loss from fire, theft, collision, etc. International TravelUndergraduate organizations intending to travel abroad must also provide the same detailed itinerary as described above to the Office of Student Affairs at least three (3) weeks prior to their departure. Undergraduate organizations are also expected to follow the guidelines posted on the following Web sites. Yale University Health & Safety Abroad Web site State Department Travel Warnings Important information about foreign travel is also posted on the web site of the Office of International Education and Fellowship Programs. |
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