Domestic
travel
Undergraduate organizations intending to travel within the United States
away from New Haven, even for short periods, must provide an itinerary
to the Office of Student Affairs at least 48 hours prior to their departure.
The itinerary should include details of travel arrangements (e.g., flight
numbers and times), at least one daily contact telephone number, overnight
destinations (including contact information), and a list of all travelers.
Itineraries should be delivered to 110 SSS, faxed to 432-7369, or sent
by email to therese.barbuto@yale.edu.
Designated driver(s) of vehicle(s)
must have a driver's license that is valid for driving in the United
States.
All privately owned vehicles
must be properly registered and carry insurance coverage including minimum
medical and liability as required by law.
If a vehicle is rented from
an outside agency, it is essential that the terms and conditions of
the rental contracts are followed, particularly with regard to age restrictions
and licensing of the drivers.
Student drivers should be
well-rested. On long trips, drivers should rotate every two hours. Another
student should be awake and alert in the front seat. Driving through
the night should be avoided.
Students should be aware
of hazardous weather conditions and predictions and be willing to change
their travel plans accordingly.
The University recommends
that student groups not travel in 15 passenger vans. According to a
Federal Government safety advisory, these vehicles are more likely to
be involved in rollover accidents than smaller vans and cars. If using
a 15 passenger van is unavoidable for some reason, there should be fewer
than ten occupants in the van, since overloading increases the likelihood
of rollover and serious injury.
Students are expected to
comply with the law concerning the use and possession of alcohol or
drugs. There must be no consumption or possession of alcohol or drugs
while traveling, by drivers or passengers.
All accidents should be reported
to Yale's Insurance Office, 2 Whitney Grove Square, 432-0140. If a police
accident report is available, a copy should be submitted. If not, a
member of the group should submit a report including the date of the
accident, time, place, type of vehicles involved, any injuries, names
of drivers and occupants, and a report of how the accident occurred.
The University will assume no responsibility for any claims of physical
damage to privately owned vehicles, i.e., for loss from fire, theft,
collision, etc.
International travel
Undergraduate organizations intending to travel abroad must also provide
the same detailed itinerary as described above to the Office of Student
Affairs at least 48 hours prior to their departure.
Undergraduate organizations
are also expected to follow the guidelines posted on the following websites.
Yale University Safety Website:
http://www.yale.edu/iefp/safety/
State Department Travel Warnings:
http://travel.state.gov/travel_warnings.html
Important information about
foreign travel is also posted on the website of the Office of International
Education and Fellowship Programs:
http://www.yale.edu/iefp/
