Conferences & Major Events

Yale is host to a wide range of conferences and events, many of which are hosted by registered undergraduate organizations. To avoid conflicts in the scheduling of University facilities and as a way to ensure a successful and enjoyable experience for conference planners and participants, a number of precautionary measures should be taken in advance of these events.

All undergraduate organizations hosting conferences and major events on the Yale campus must seek approval from the Office of Student Affairs.

An undergraduate organization must first be registered with the Yale College Dean's Office in order to reserve facilities. University facilities must be reserved through the Office of the Registrar. In addition, the organization's officers should schedule an appointment with Betty Trachtenberg, Dean of Student Affairs (2-2907). Officers should come prepared with a budget for the event.

Officers of undergraduate organizations are encouraged to submit requests at least one semester in advance. Although it may not be possible to confirm all requests until the instructional needs of the faculty have been met, most weekend and evening requests will be processed upon receipt. Requests submitted during the Shopping Period may take longer to fill due to the high volume of requests during that time. As a service to undergraduate organizations, the Office of Student Affairs maintains a list of upcoming conferences and events for organizations seeking to avoid conflicts in scheduling with other undergraduate organizations, University departments, or major University events.