|
2007 New Haven Hotel Rates for Business Travel
The rates listed are subject to availability. When making a reservation, always ask if a lower promotional rate is available. At peak times the rates may be higher than listed. If your department has significant volume or group/conference business , contact the hotel property directly to negotiate rates and amenities. The Yale Purchasing Card is the preferred method of payment for all hotel reservations.
Hotel Name and Phone |
Street Address |
Yale Rate (subject to availability)
|
Blackout Dates |
PO # with Purchase Requisition
|
The Colony
776-1234
|
1157 Chapel |
Closed for renovations Dec.17, 2006- June 2007 |
Commencement, Parent's Weekend, Alumni Weekend
|
|
Courtyard New Haven at Yale
777-6221
|
30 Whalley |
$119 single or double |
Commencement, Parent's Weekend, Alumni Weekend
|
UKP1011103
fax 772-1089
|
La Quinta Inn and Suites
562-1111
|
400 Sargent Dr |
$91 (includes continental breakfast |
Commencement, Parent's Weekend, Alumni Weekend
|
UKP1011083
fax 865-7440
|
New Haven Hotel
498-3100
|
229 George Street |
$115 |
Commencement, Parent's Weekend, Alumni Weekend
|
UKP1011134
fax 498-0911
|
Omni New Haven Hotel at Yale
974-6817
|
155 Temple St |
$137 |
Commencement, Parent's Weekend, Alumni Weekend
|
UKP1011137
fax 974-6777
|
Premiere Hotels & Suites (formerly Residence Inn)
777-5337
|
3 Long Wharf Drive |
$115 single or double
|
Commencement, Parent's Weekend, Alumni Weekend
|
UKP1011269
fax 777-2808
|
Hotels within 10 miles of New Haven
Hotels within 20 miles of New Haven
University Sales Tax Exemption for Hotels
In accordance with the State of Connecticut 's Sales Tax Exemption procedures for lodging purchases, the University has obtained exemption certificates for the hotel properties listed in the New Haven Area Hotel Rates chart.
To make a sales tax exempt purchase from one of the listed hotels:
- Reservation and payment should be made using a Purchase Requisition
- Yale University must be directly billed by the hotel
- The hotel must be paid via a Yale University check
- Yale University must not be reimbursed (even partially or indirectly) by individuals who receive the lodging or by third parties; and
- The hotel must be notified at the time of reservation whether or not the purchase qualifies for sales tax exempt based on these requirements.
Note that the fund to which a lodging purchase is charged is not a factor in determining whether the purchase is eligible for sales tax exemption.
To inquire about sales tax exemption for purchases from hotels not listed on the chart, contact the University Tax Department at 432-5530.
For a complete list of exempt Connecticut hotel properties, click here. |
|
Club Quarters
Club Quarters’ rates are valid for personal as well as business travel.
Our member sign in is “Yale”
Click here to enter Club Quarters site
Key/MRO Discounts
Yale has access to discounts at various properties through a program called Key/MRO. These rates have been loaded into Orbitz for Business, and will show up under the “Preferred” tag when you check rates in the cities the hotels are located in
OrbitzSaver Hotel Rates
|
OrbitzSaver hotel rates are always identified by a green $ sign
|
|
Yale preferred hotel rates are always identified by a Preferred tab
|
|
Normal, public hotel rate. May include AAA, AARP or other discounts |
The volume of hotel bookings on both Orbitz.com and Orbitz for Business allows a competitive advantage in Orbitz’s ability to negotiate very special rates at a broad range of hotels. OrbitzSaver Rates are specially discounted rates, with some restrictions which are available at a wide variety of hotel properties including luxury, mid-range and budget choices.
In those cities where Yale has significant hotel spend, Yale’s proprietary discounted hotel rates will usually be the best value. In destinations that Yale travelers visit less frequently, OrbitzSaver rates are typically lower than other available rates including corporate or standard rates. In some instances, OrbitzSaver rates include special perquisites such as complimentary internet access, upgraded room type, or other amenities. These special offers are explained fully in the hotel rate type description screen.
When the traveler or travel arranger purchases an OrbitzSaver hotel reservation, the designated credit card is charged immediately for the full cost of the entire stay including applicable taxes and service charges. If, for example, the traveler books a hotel for 3 nights at the rate of $100 per night plus 10% tax, the designated credit card will be charged $330.00. The emailed confirmation of the OrbitzSaver booking is the hotel receipt and should be used for expense reimbursement. At check-in, the traveler presents his/her credit card for incidentals and at check-out, the folio will reflect solely any incidental charges and not any charges for room or tax.
Immediately upon purchase OrbitzSaver hotel reservations carry cancellation penalties ranging from $25 to full forfeiture of the entire prepaid amount. OrbitzSaver reservations are considered a “package”, and any change to the reservation would require canceling and rebooking the hotel, based upon current availability. Please be sure that you read, understand, and agree to the specific conditions and penalties for cancellation prior to purchasing an OrbitzSaver reservation. Because of the cancellation penalties, we suggest that you purchase OrbitzSaver hotel reservations close to departure and/or solely in those instances when your trip is unlikely to change or to be cancelled.
It is at the discretion of each individual hotel whether to offer “Frequent Guest” points on OrbitzSaver bookings. As this information is subject to change, it is not listed on the Orbitz Web site.
|
