1. SEAS Application Cover Page (complete onscreen and save for upload on student grants database)*
2. Project proposal (2 pages) succinctly specifying the request, and justifying its importance
3. Budget (Download >> SEAS Budget Form, or compose your own) including details of how money is to be spent, other funds received and/or other funding applications pending. >>CLICK HERE for Yale College Budget Preparation suggestions

4. Copy of transcript, from Student Information Systems (SIS) (http://www.yale.edu/sis), download and save as a word document or pdf for application file upload)

5. One letter of recommendation (from the faculty member most directly relevant to the project).
   -> Writers of recommendations should submit letters via file upload. (See Student Grant Database instructions). You will be able to monitor upload completions, and it will be your responsiblity see that the submission deadline is met by your recommender.
   
6. If relevant ->Language Proficiency Evaluation Form (>click here to download), or letter from language instructor, or personal statement regarding language proficiency/training. These materials should also be submitted via file upload if possible.
   
   > Do NOT include any other materials (e.g., c.v., bibliography, additional letters of support, appendices). All such materials will be deleted from your application prior to review.
   
   

   *YALE UNIVERSITY POLICY REGARDING HUMAN SUBJECTS Yale University policy requires that certain types of research projects involving human subjects be reviewed and approved by an Institutional Review Board (IRB) prior to the start of the study to ensure that the project meets University Policy and any other applicable regulations. To see if your project needs to be reviewed, for advice on working with human subjects, assistance with consent forms, and for more information about the IRB process and requirements go to http://www.yale.edu/hrpp/resources/docs/ studentprojects3_10.pdf NOTE: The SEAS Council REQUIRES all applicants who may be working with human subjects to CONTACT the Human Subjects Committee to determine whether their project requires a review. Contact should be made as early as possible, as the volume of applications to the HRC increases later in the spring semester. DELAYS IN CONFIRMATION OF IRB APPROVAL COULD MEAN DELAY IN RELEASE OF YOUR FELLOWSHIP FUNDS.

   
   

YALE AWARD OVERLAPS: Although the Council initially reviews and ranks all SEAS applications, final awards are not determined until after a "Student Grant Overlap Meeting," usually held in mid-April. At this time, representatives from a majority of grant and fellowship sources throughout the University convene to coordinate funding for students who may be recipients of more than one award. A process of negotiation for sharing or relinquishing awards for individual students aims to eliminate any overfunding, and thus free up program resources for full or partial awards to selected students who may be underfunded. Awards and negotiations are based on the Total Project Budget as presented in the application(s), and recorded in the database. (Barring appropriate explanation, an applicant's Total Budget for a particular project should be the same for each application).

We hope to notify all applicants of SEAS awards on or before May 1.

**Should full funding or over-funding of the total project budget occur through additional sources, you will be expected to decline or reimburse any SEAS award amounts over that total.

As per University policy:

UNDERGRADUATE STUDENTS traveling with SEAS funds must register your travel and complete all of the required forms on the Yale College Fellowships and Independent Activities Registration page prior to receiving your award. (See Yale's International Travel Policy for Yale College Students).

GRADUATE STUDENTS must submit a signed Assumption of Risk Form. Completed, signed forms must be turned in to the SEAS office prior to implementation of awards. >Click here to access

ALL STUDENTS are encouraged to REGISTER your travel in case of emergency. >>Click here to access the Yale Travel Registration site.

See Yale's International Travel Guidlines at http://learn.yale.edu/world/travelform/index.asp

A brief written report summarizing the results of your project, and how your funds were used is required at completion. Report forms will be available through the SEAS office. Please note that if you are traveling, you will need to submit your used airline ticket as part of your report. If the cost of the ticket is significantly lower than budgeted in your application, you may be asked to submit documentation showing how the surplus funds were used. SEAS reserves the right to audit your use of awarded funds. You are advised to keep a log of all expenses associated with this project, and to save receipts in case an audit is requested for any reason.

Should you fail to undertake or complete your project as planned and presented in your application, immediate notification is required. Full or partial return of awarded funds may be expected.

Please address any questions to Kris Mooseker, program/fellowship administrator for the Southeast Asia Council, or contact Ben Kiernan, Council Chair and A. Whitney Griswold Professor of History.

COUNCIL ON SOUTHEAST ASIA STUDIES
YALE UNIVERSITY
P.O. Box 208206
New Haven, CT 06520-8206
Campus Address: Luce Hall
34 Hillhouse Avenue, Room 311
Tel: 432-3431; Fax: 432-3432
e-mail: seas@yale.edu