TIP
1. Include - A course packet should consist
of a professor’s own writings and small portions
or pages from books or magazines that are only available
on paper.
TIP
2. Web Accessible Material- Full text articles
downloaded from any Yale library should NOT be included
in a course packet. Faculty should place links to
these articles in their course management system (Classes,
Blackboard, etc.). This reduces student costs by allowing
them to conveniently access the material from your
class website without incurring any additional copyright
or printing fees.
For
help with linking to online articles you can contact
either:
TIP
3. In Print Books- Entire books or significant
portions of books that are available in-print should NOT be included in a course packet.
If copyright clearance is granted it is usually significantly
higher than the cost of the actual book.
TIP
4. Out-of-print books can be included
in a course packet, provided copyright clearance is
granted. If there is a desire to use an out of print
book in a class, it will often speed up the process
and reduce the copyright cost if a faculty member
contacts the book’s publisher directly and requests
permission to reproduce the book. If this is done,
simply submit the permission letter to RIS along with
the book and RIS will manage the payment of the copyright
fees.
PLEASE
NOTE - contacting a rights holder usually consists
of:
- Looking
at the copyright page in order to find out who the
publisher is.
- Performing
a search on the Internet for the publisher’s
website.
- Most
websites have instructions on how to request
permission to make copies or will at least have
a contact phone number.
- Contact
the publisher according to their instructions and
request permission to use the material in a course
packet.
- Submit
the permission information along with the material
and we will produce the course packet.
- RIS
will then arrange for the collection of the copyright
fee from the students (by adding it to the cost
of the packet) and will arrange for the payment
to the vendor based on the number of packets sold.
TIP
5. Make Smaller packets - Break large packets
up into smaller packets (i.e. packet 1 for weeks 1
– 7, packet 2 for weeks 8 – 13, etc.). This
will allow the first packet to be ready sooner.
