







|
Policies
Selected
University Policies
Minors
in University Laboratories
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version: 
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| DATE:
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June
27, 2003 |
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| TO:
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Deans,
Graduate and Professional Schools
Department Chairs, Faculty of Arts and Sciences
Department Chairs, School of Medicine |
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| FROM:
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Stephanie
S. Spangler, M.D.
Deputy Provost for Biomedical and Health Affairs |
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| RE:
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Minors
in University Laboratories |
As the summer
approaches, I am writing to ask that you remind your faculty of
the Yale University policy and procedures regarding the presence
of minors in laboratories (copies attached). The University adopted
this policy in order to meet obligations imposed by both state and
federal regulations. The University's procedures are intended to
assure compliance with the policy while optimizing students' laboratory
experiences and minimizing disruption in the University's research
activities.
Please note
that this policy pertains to the presence of minors in all University-based
research laboratory settings. While the participation of minors
in field work falls outside the scope of this policy, investigators
are responsible for the safety of minors in field work settings
and are therefore encouraged to consult the Office of Environmental
Health and Safety and my office if they have questions regarding
the appropriate participation of minors in these University activities.
cc: Jon Clune
Penny Cook
Elan Gandsman
Andrew Hamilton
Susan Hockfield
Pierre Hohenberg
Suzanne Polmar
Sara Rockwell
Carolyn Slayman
Business Managers, School of Medicine
Chairs' Assistants and Business Managers, Faculty of Arts and Sciences
POLICY GOVERNING
THE PRESENCE OF MINORS IN YALE UNIVERSITY LABORATORIES
- No person
under the age of 16 may enter a Yale laboratory unless he/she
is participating in an organized educational program sponsored
by his/her school or municipality and approved by the Chair of
the Yale FAS Department or the Dean of the Yale School where the
program will take place; the Office of Environmental Health and
Safety; and the Office of New Haven and State Affairs.
- No person
between the ages of 16 and 18 may enter a Yale laboratory except:
- As part
of a group or individual educational program approved in advance
by the Chair of the FAS Department or the Dean of the School
where the program will take place and the Office of Environmental
Health and Safety.
OR
- As part
of a relationship in which a Yale faculty member or researcher
is acting as a mentor to the young person, the young person
will not be present in a Yale laboratory for more than five
hours a week, and the young person's activities in the laboratory
have been approved by the Office of Environmental Health and
Safety.
- All persons
under the age of 18 who enter a Yale laboratory must complete
all required safety training, must adhere to all restrictions
imposed by the Office of Environmental Health and Safety, and
must be supervised at all times.
- Participants
in the educational and mentoring programs described in 2a and
b may not be paid according to an hourly, weekly, or monthly rate,
but they may receive a lump-sum stipend approved, in advance,
by the Department of Human Resources. Persons under the age of
16 may not receive any type of payment in connection with their
presence in a Yale laboratory.
- Yale faculty
members sponsoring minors shall be responsible for obtaining all
authorizations required under these rules.
April 30, 1999
PROCEDURES
FOR IMPLEMENTING POLICY GOVERNING THE PRESENCE OF MINORS IN YALE
UNIVERSITY LABORATORIES
- If an
individual faculty member or the Chair of a School of Medicine
Department wishes to bring a minor into his/her laboratory or
department for an educational program as described in section
2a of the policy,
the faculty member should submit to the Chair of his/her Department
(in the Faculty of Arts and Sciences), the Dean of his/her School
(in schools other than Medicine), or the Director of the Office
for Scientific Affairs (in the School of Medicine) a request that
provides the name and age of the student and describes the educational
intent of the proposed experience. The Chair/Dean/Director should
review the request for educational appropriateness and forward
a copy to the Office of the Deputy Provost for Biomedical and
Health Affairs (Room 208, 1 Hillhouse Avenue) with a statement
that the proposed activity represents an approved educational
program of Department/School. This document should be copied to
the Office of General Counsel and the Office of Environmental Health and Safety. Upon receipt
of the document, the Office of Environmental Health and Safety will make sure that appropriate
laboratory inspections are performed and that the faculty member
is alerted to any measures that must be taken to assure the safety
of minors in the laboratory.
- If the
Chair of an FAS Department or the Dean of a School wishes to bring
a minor into his/her laboratory for an educational program as
described in section 2a of the policy or wishes to implement a
department- or school-wide program that includes educational opportunities
for minors,
he/she should submit a request that provides the name(s) and age(s)
of the student(s) and the educational intent of the proposed program
to the Deputy Provost for Science and Technology. The Deputy Provost
for Science and Technology will review these requests and forward
them to the Deputy Provost for Biomedical and Health Affairs,
copied to the Office of General Counsel and the Office of Environmental Health and Safety, with a statement that the
proposed activity represents an approved educational program.
- If a
faculty member, Chair, or Dean wishes to mentor a student under
the age of 18 as described in section 2b of the policy,
he/she should follow the notification "pathways" outlined
above but need include in his/her request only the name and age
of the student and the commitment that the mentoring experience
will require the student to be present in the laboratory no more
than five hours per week. The Office of Environmental Health and
Safety and the Associate General Counsel must receive copies of
these requests as well as those for programs described in section
2a.
April 30, 1999
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