XX.C.2   University Offices Supporting Research and Scholarly Activity

The process of obtaining and managing external support for research and scholarly activity is multifaceted. The University has many offices that support faculty in this endeavor. It is necessary for faculty to involve the appropriate offices when conversations with potential and actual sponsors take place and to continue discussions with the relevant University offices in planning proposals, preparing research agreements, and developing corporate and foundation relationships.

The Office of Research Administration has the responsibility for assessing research compliance and for the integration and effective operation of a number of offices related to the research enterprise.

The Office of Grant and Contract Administration provides a diverse array of knowledge and services and should be consulted early in the planning stage of any proposal. This office assists faculty in locating funding sources, interpreting agency guidelines, and developing proposals for research, education, and training programs. It is responsible for reviewing all proposals to ensure conformance with federal, state, and local laws, as well as with Yale policy. Further, this office is charged with officially accepting awards on behalf of the University. In this role it negotiates award terms and conditions and authorizes establishment of University financial accounts to manage receipt and disbursement of funds supporting research.

The Office of Grant and Contract Financial Administration is responsible for the institutional aspects of externally provided funding. This office manages billing and draw-down of research funds, prepares financial reports, and monitors expenditures to assure compliance with sponsor terms and conditions. The Office of Grant and Contract Financial Administration is also responsible for developing and negotiating Yale's Facilities and Administrative cost rates (indirect costs) and its fringe benefit rates. Its financial stewardship of sponsor funds also includes overseeing equipment inventory and ensuring compliance with cost accounting standards.

A full description of these offices and the details of the University's research policies can be found on the Web in the Sponsored Projects Handbook .

The Office of Corporate and Foundation Relations within the Office of Development, builds and optimizes institutional relationships between the private sector and the University. The office is charged with representing Yale to corporations and foundations when seeking support for faculty and institutional needs. Working closely with faculty and administrators, the office maintains relationships with a broad range of corporation and foundation donors and advises faculty on donor interests, proposal development, submission strategies, and stewardship. These relationships are realized in the form of gifts, grants, and other arrangements, which may be directed to research, student support, capital needs, and programmatic funding. In order to ensure that faculty are well served and institutional policies and procedures are met, the office works closely with the Offices of the Provost , Grant and Contract Administration and Cooperative Research . Faculty seeking support from corporations and foundations should inform the Office of Corporate and Foundation Relations of their activities in order to obtain advice and help and, in appropriate cases, authorization to proceed.

The Office of Cooperative Research (OCR) is charged with commercializing technology resulting from Yale research so that it may benefit the public. OCR will evaluate the commercial potential of inventions, biological materials, and Yale-owned copyrightable materials. If the potential market is deemed sufficient, OCR will arrange for the preparation of appropriate patent applications or other legal protection. Further, OCR will seek commercial partners and negotiate appropriate agreements to develop and commercialize marketable inventions and biological or copyrightable materials. Faculty inventors and creators are expected to assist the OCR as necessary in preparing patent applications and identifying and working with potential licensees. (Further information on patents, copyrights and licensing can be found in D below.)

The process of obtaining and managing external support for research and scholarly activity is multifaceted. The University has many offices that support faculty in this endeavor. It is necessary for faculty to involve the appropriate offices when conversations with potential and actual sponsors take place and to continue discussions with the relevant University offices in planning proposals, preparing research agreements, and developing corporate and foundation relationships.

The Office of Research Administration has the responsibility for assessing research compliance and for the integration and effective operation of a number of offices related to the research enterprise.

The Office of Grant and Contract Administration provides a diverse array of knowledge and services and should be consulted early in the planning stage of any proposal. This office assists faculty in locating funding sources, interpreting agency guidelines, and developing proposals for research, education, and training programs. It is responsible for reviewing all proposals to ensure conformance with federal, state, and local laws, as well as with Yale policy. Further, this office is charged with officially accepting awards on behalf of the University. In this role it negotiates award terms and conditions and authorizes establishment of University financial accounts to manage receipt and disbursement of funds supporting research.

The Office of Grant and Contract Financial Administration is responsible for the institutional aspects of externally provided funding. This office manages billing and draw-down of research funds, prepares financial reports, and monitors expenditures to assure compliance with sponsor terms and conditions. The Office of Grant and Contract Financial Administration is also responsible for developing and negotiating Yale's Facilities and Administrative cost rates (indirect costs) and its fringe benefit rates. Its financial stewardship of sponsor funds also includes overseeing equipment inventory and ensuring compliance with cost accounting standards.

A full description of these offices and the details of the University's research policies can be found on the Web in the Sponsored Projects Handbook .

The Office of Corporate and Foundation Relations within the Office of Development, builds and optimizes institutional relationships between the private sector and the University. The office is charged with representing Yale to corporations and foundations when seeking support for faculty and institutional needs. Working closely with faculty and administrators, the office maintains relationships with a broad range of corporation and foundation donors and advises faculty on donor interests, proposal development, submission strategies, and stewardship. These relationships are realized in the form of gifts, grants, and other arrangements, which may be directed to research, student support, capital needs, and programmatic funding. In order to ensure that faculty are well served and institutional policies and procedures are met, the office works closely with the Offices of the Provost , Grant and Contract Administration and Cooperative Research . Faculty seeking support from corporations and foundations should inform the Office of Corporate and Foundation Relations of their activities in order to obtain advice and help and, in appropriate cases, authorization to proceed.

The Office of Cooperative Research (OCR) is charged with commercializing technology resulting from Yale research so that it may benefit the public. OCR will evaluate the commercial potential of inventions, biological materials, and Yale-owned copyrightable materials. If the potential market is deemed sufficient, OCR will arrange for the preparation of appropriate patent applications or other legal protection. Further, OCR will seek commercial partners and negotiate appropriate agreements to develop and commercialize marketable inventions and biological or copyrightable materials. Faculty inventors and creators are expected to assist the OCR as necessary in preparing patent applications and identifying and working with potential licensees. (Further information on patents, copyrights and licensing can be found in D below.)