Scenario #1 - Non-Employee - Individual - US

Frederick Flintstone, PhD, prominent professor of paleontology at Bedrock University, has been invited to Yale University by the chair of your department to speak at a colloquium on August 29,2001. He will be spending one night and Yale will be paying him honoraria for his speaking engagement as well as reimbursing him for all his travel expenses (airfare, hotel and per diem). He has written you, Betty Rubble, Assistant Administrator in the Paleontology Department, the following e-mail and left you the following phone message:

E-mail:

Dear Ms. Rubble,
I am delighted to accept Prof. Rubble's invitation to present at your colloquium next month as I have never before visited Yale University. I understand that you need some information from me to take care of the honoraria of $200 and to reimburse for my travel expenses. The airfare was $350.00 and the hotel was $100.00. I will send you my receipts through the mail as you requested. My home address is 100 Stegosaurus Drive, Bedrock, MA 12345. I prefer to have my check sent to that address rather than to the university. Also, because e-mail is pre-historically unsecure, I prefer to telephone you with my Social Security number. I know there was some question, so I also want to confirm that I am a US citizen.

If you need any additional information, please let me know.

Sincerely,

Prof. Frederick C. Flintstone

Telephone Message:

To: Betty Rubble

From: Prof. Flintstone

My Social Security Number is 111-22-3333.

Call me at (555) 555-5555 if you have any questions.

To ensure that he later receives his honoraria and reimbursement in a timely fashion, Betty immediately completes a Vendor Setup Request (VSR) form and then she completes a Check Request (CR). She then emails the form to George Slate, Business Manager of Paleontology for his authorization. FYI, Betty's phone number is X2-2222 and her fax is X2-1111. George's phone number is X2-3333. Click on the link below to view the completed VSR.