VIP Orders Transition to SciQuest January
1, 2007
Announcement sent
to all Yale University-wide Contract Suppliers August 2006:
Dear Yale Contract Supplier:
Currently, VIP numbers are used as a method of payment to our contract
suppliers, such as yourself, when Yale purchasers order directly
via the phone, fax, email/Internet or even person-to-person.
While this process does expedite orders, it does not assure that
the VIP number is valid, which can lead to delayed or rejected payments.
To streamline our procure-to-pay process, Yale has introduced
a robust electronic purchase order delivery solution for goods.
While the Yale community continues to implement this solution, it
is important that we also take measures to discontinue the usage
of the current VIP ordering process.
The University's goal is to eliminate all direct VIP orders and
by November 30, 2006, VIP's will no longer be permitted for ordering
goods and services after this date. To accomplish
this goal, we ask that as of January 1, 2007, you no longer
accept VIP charging instructions directly via the phone, fax, email/Internet
or person-to-person. In the event that Yale customers
do not yet have access to the electronic purchase order system,
they may opt to use a Yale credit card or have a Yale purchase order
created.
Over the next few months, we will continue to work aggressively
towards full University usage of our electronic solutions. In preparation
for this change in business process, we will hold several meetings
to address any questions you may have. In the near future,
you will receive an invitation to one of these sessions with further
details.
My focal point for this effort is Chris Mihok, Director of Purchasing
Services. Please acknowledge receipt of this letter by sending him
an email at ( chris.mihok@yale.edu
) by August 18th .
At this point in time, we are asking you not to do anything different
now, only to be aware of the impending changes at the University.
Thank you for your full support, as together, we improve the procurement
process at Yale.
John Mayes, II
Associate Vice President &
Chief Procurement Officer
Yale University
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