VIP Business Cards

What is a VIP Business Card?

A VIP Business Card is a card that has your personal VIP #, the PTAEO associated with the VIP #, your job title, your department, and your department address.

What is the purpose of the VIP Business Card?

The purpose of the VIP Business Card is to help make having a VIP number(s) more efficient, especially for those with more than one VIP #. The card is small enough to carry in your wallet or purse and you will always have it with you.

How can I get a VIP Business Card?

You can obtain a VIP Business Card by making them yourself using Microsoft Word and Avery Standard 5371 or 8371 Business Cards and following a few simple directions provided below.

Business Card Ordering Information

Corporate Express Ordering Info

• Laser Printers: Page 171 MFG # AVE 05371 Unit: BX (250/box) Yale Price: $8.06
• Inkjet Printers: Page 171 MFG # AVE 08371 Unit: BX (250/box) Yale Price: $8.06

Staples Ordering Info

• Laser Printers: Item # 415471 (Avery Standard-5371 White Business Cards) Price: $12.99 (250/box)
• Inkjet Printers: Item # 612630 (Avery Standard-8371 White Business Cards) Price: $11.99 (250/box

Instructions: How to Create 1-3 VIP Business Cards

1. Go into Microsoft Word>Tools>Envelopes and Labels
2. Click on the Labels tab
3. Type in the following information:
   • VIP#######
   • Space
   • First & Last Name
   • Job Title
   • Department
   • Street Address
   • City, State Zip
   • Space
   • PTAEO ########-##-######-#######
4. Under Print section, click on the Single Label box. Row 1, Column 1
5. Click on Options>Label products: Avery Standard>Product #: 5371-Business Cards
6. Load business card sheet (business card side down) into the appropriate paper feed tray (you do not have to manually feed these).
7. Click on Print
8. *DO NOT TEAR OFF THE CARD IF YOU ARE MAKING MORE THAN ONE*
9. Repeat steps 1-3 for the second business card
10. When you reach step # 4, click on the Single Label box. Row 1, Column 2
11. Click on Options>Label products: Avery Standard>Product #: 5371-Business Cards
12. Load business card sheet (business card side down) into the appropriate paper feed tray (you do not have to manually feed these).
13. Click on Print
14. Repeat steps 1-3 for the third business card
15. When you reach step # 4, click on the Single Label box. Row 2, Column 1
16. Click on Options>Label products: Avery Standard>Product #: 5371-Business Cards
17. Load the business card sheet (business card side down) into the appropriate paper feed tray (you do not have to manually feed these).
18. Click on Print

Instructions: How to Create 4 or More VIP Business Card

1. Go to Microsoft Word>Tools>Mail Merge
2. Under Main Document click on Create>Mailing Labels
3. Click on Active Window
4. Click on Data Source>Get Data>Create Data Source
5. Remove the Title, Address2, Country, Home Phone, & Work Phone fields by highlighting each one and click on the "Remove Field Button"
6. Add VIP & PTAEO fields by typing in each and clicking on the "Add Field Button" They will be placed at the bottom of the list of field names. To move the VIP field to the top, highlight VIP and click on the Move (up & down arrows)
7. Click on "Ok" and then a "Save As" window will appear
8. Name the file "VIP card data" and click "Save"
9. Next an Edit Data Source window will appear, click on Edit Data Source
10. A data form will pop up and you may enter your information. Be sure to type in "VIP" & "PTAEO"(with their appropriate numbers) in their field boxes, click on Add new to make more records, click on "Ok" when finished.
11. At any time you would like to edit your information, go to Tools>Mail Merge>Data Source>Edit>Data (drive:\foldername\VIP card data.doc)
12. Go back to Tools>Mail Merge>Data Source>Open Data: "VIP card data.doc" You will get a screen that says: Document # is a mail merge main document that is attached to a data source "VIP card data.doc" that has not been saved. Do you want to save "VIP card data.doc"? Click on Yes
13. A window will appear that says: "Word needs to Setup Main Document. Click on "Setup Main Document" button
14. Under the Label Options window be sure that "Avery Standard" is in the Label Products box and scroll down in the Product Number box and click on 5371-Business Cards, click "Ok"
15. Create Labels by clicking on the "Insert Merge Fields" dropdown box in the following format:
    • VIP>enter
    • FirstName>space>LastName>enter
    • Job Title>enter
    • Company>enter
    • Address 1>enter
    • City>comma>space>State>space>Postal Code>enter
    • PTAEO
16. Click "Ok"
17. Click "Merge" button
18. Merge Window: Merge to: New Document>click on Merge

Merge is now complete and you will be brought to the screen that will show how the cards will look when printed. Highlight the VIP####### and change the text size to 20. And hit the Enter button once on the PTAEO line to make a space in between the address line and the PTAEO line.

19. Load the business card sheet face down in the paper tray (You do not have to manual feed these!)
20. Click on Print