Submitting 2009 Student Prizes, Awards and Fellowships

It's time to prepare for the 2009 Commencement Student Prizes, Awards and Fellowships!  To streamline the submission of Check Requests for this purpose, we recommend using a simplified spreadsheet approach. This will:

• Eliminate time-consuming collection of data by using student's UPI to pull existing Banner data for name, SSN, address, etc.
• Edit uploaded PTAEO and other data to ensure validity
• Automatically create the necessary vendor and invoice data to make payments
• Simplify the process whether you have one Check Request or many to submit

To submit Check Requests via the simplified spreadsheet process and review detailed instructions, log in here.

IMPORTANT NOTE:  This process is for payments to students who are U.S. citizens or permanent residents with U.S. addresses. 

• All other student payments should be submitted on a standard Check Request form along with appropriate documentation to Accounts Payable. See special instructions for processing Check Requests for International Students.
     

• Recipients will receive an enclosure with their prize/award/fellowship explaining any tax withholding and contact information for any questions.  As required, tax forms will be mailed the following year to the address captured by the associated Check Request.

• For all transactions that are submitted by the end of the business day on Friday, May 15, 2009, checks will be ready for pick up by 5pm on Friday, May 22, 2009. Accounts Payable will contact business offices when checks are ready for pick up.

Should you have any questions, please contact Tina Flegler at 432-5392 or Monsi Wooten at 432-3284 in Accounts Payable.