Yale University.Calendar.Directories.

General Information

Academic Regulations

Grading system The letter grades and the quality points for each term hour are as follows:

A+ = 4.0

A– = 3.7

B = 3.0

C+ = 2.3

C– = 1.7

A = 4.0

B+ = 3.3

B– = 2.7

C = 2.0

F = 0.0

All School of Music classes receive letter grades, with the exception of secondary instruction (MUS 541, 641, 741), which is graded as Pass/Fail (P/F). School of Music students may exercise the Pass/Fail option, in lieu of a letter grade, in any non-music course. Courses cross-listed with any department and the School or Department of Music are not eligible for the Pass/Fail option. The School of Music registrar will convert letter grades from other faculties to Pass or Fail, in accordance with the School of Music grading system. In computing grade points, such courses will be neutral (that is, they will not affect the grade point average). Audited courses will not appear on the student’s official transcript.

School of Music students are expected to present work of high quality both in performance and in academic studies. All degree and diploma programs in the School of Music require that students earn a grade of B or better in both Individual Instruction in the Major and Seminar in the Major. Students who receive a grade lower than B in either course will be placed on academic warning for the subsequent term. Students whose grade-point average (GPA) falls below B (3.0) in any term will also be placed on academic warning for the subsequent term. Students may only be on academic warning for one term. By the end of that term they must have accumulated the appropriate number of academic credits required at that stage of their respective programs; earned a grade of B or better in both Individual Instruction in the Major and Seminar in the Major; and obtained a GPA of 3.0. Failure to achieve any of these three requirements may result in a reduction in financial aid or dismissal from the School. For further information on the SAP academic requirements, please see Satisfactory Academic Progress, below.

A grade submitted by the instructor of a course to the registrar may not be changed, except by permission of the deputy dean after written petition of the instructor, unless the grade is the result of a clerical error.

Course credit Any course taken in another division of the University is eligible for credit toward a School of Music degree. Four credits per term is the maximum allowed for any course, including intensive courses in language or science.

Course changes Requests for course changes during the Add/Drop period must be submitted on the appropriate form to the Office of Student Affairs. No courses may be added after this period. A grade symbol of “W” (withdrawn) will appear on transcripts to indicate any courses dropped after the Add/Drop period. Students withdrawing from a class during this time will be assessed a fee of $50 per course. To withdraw from a class, students must file the appropriate form in the Office of Student Affairs. No one may withdraw from a class after 4 p.m., December 6, 2013, in the fall term and after 4 p.m., April 25, 2014, in the spring term. If a student has not attended a class since the Add/Drop period, and has neglected to remove the course from his or her schedule, the student will be permitted to withdraw from the class, and an additional $50 fee will be assessed.

Academic affairs The deputy dean’s office deals with individual study projects, leave requests, special petitions, and matters of academic standing. Forms for leaves, independent studies, and withdrawals may be downloaded from the School of Music Web site (http://music.yale.edu/registrar), or may be obtained from the registrar. These forms and other special requests must be submitted in writing to the registrar’s office.

Completion deadlines All course work for the fall term must be completed by December 20, 2013; course work for the spring term must be completed by May 9, 2014. Students who expect that work in a course will not be finished by the final day of classes must petition the instructor and the registrar prior to the end of term for permission to receive Incomplete status. An F will be registered for courses remaining incomplete six weeks after the last day of classes.

All secondary lessons must be completed and reported one week before the end of each term (by December 13, 2013, for the fall term and by May 2, 2014, for the spring term). A grade of F will be given to students whose work is incomplete by these deadlines.

If for any reason a candidate is unable to complete requirements for the M.M.A, M.M., Certificate of Performance, or Artist Diploma programs within the specified time of residence, he or she may petition the deputy dean for an extension to complete the requirements. All requirements must be completed within 365 days from the last day of class of his or her final term of residence.

Practice rooms Students have the opportunity to reserve practice rooms. Permission may be given by instructors for the use of their studios by students, but such permission must be in writing and signed by the instructor. No piano or harpsichord may be moved from its location without permission from the dean’s office.

Music stands Students are required to have a wire music stand with them for chamber music and ensemble rehearsals.

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Credit from Other Institutions

Students enrolled at the School of Music who wish to take a course outside Yale and apply credit received for this study toward the Yale degree must comply with the following procedures:

  • 1. Students must apply to the deputy dean for credit while they are registered at Yale and prior to registering for a course.
  • 2. A course outside Yale must be endorsed by the department coordinator as an essential or advantageous component of study in the major.
  • 3. For study pursued away from Yale, students must demonstrate that the course is not given at Yale.
  • 4. A transcript must be sent to the registrar of the School of Music showing a minimum grade of B.
  • 5. Applications for credit for summer study must be submitted to the deputy dean before the end of the spring term.
  • 6. Any registered Yale School of Music student who attends the six-week summer session at Norfolk is eligible to receive two credits toward graduation. These credits will be added to the transcript if requested.

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Registration

Deposit

Upon notification of acceptance to the Yale School of Music, a $500 nonrefundable intent to register deposit must be sent in order to reserve a place in the entering class. For those who do enroll, the deposit will be credited to the student’s account with the Office of Student Financial Services but will not be refunded should the candidate fail to matriculate.

School of Music Registration

Online course registration for all students at the School of Music will begin on August 26, 2013. Orientation will take place on September 3, 2013. New students must pick up their registration packets by 8:30 a.m.; returning students must pick up their packets by 10 a.m. Students who miss these deadlines will be charged a $50 late fee unless permission has been obtained in advance from the deputy dean.

Students must be present for the beginning of the spring term on January 13, 2014.

The fee for conversion of the Certificate in Performance to a Master of Music degree is $125, payable to Yale University.

Course Registration

The deadline for registering online for fall-term courses is 4 p.m. on Friday, September 13, 2013. The deadline for registering online for spring-term courses is 4 p.m. on Friday, January 17, 2014. Students who register after these deadlines without written permission from the deputy dean will be assessed a late fee of $50 per day until the form is submitted. There is a one-week add/drop period for course changes at the beginning of each term. Non-YSM students who register for secondary instruction (MUS 541, 641, 741) will be assessed a registration fee of $100 per term per area. Students who drop secondary instruction during the add/drop period, or who drop during the withdrawal period and have had no lessons, may receive a full rebate of the registration fee. Students who drop secondary instruction during the withdrawal period and have had lessons will receive no rebate of the registration fee.

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Financial Aid

Tuition

A full tuition scholarship of $29,000 and a modest fellowship will be made to all students who are admitted to the Yale School of Music, with the exception of those receiving awards from other agencies. The annual tuition for students enrolled in a School of Music degree program through the Institute of Sacred Music is also $29,000. Tuition covers all individual instruction in performance and course registration. It does not cover the hospitalization insurance fee. Living expenses (excluding tuition) for students, whether single or married, for 2013–2014 are estimated to be $14,900. Students may not receive more than four years (eight terms total, consecutive or not) of scholarship and fellowship awards from the Yale School of Music.

The following steps serve as a guide to obtaining loan funds should they be needed for living expenses and fees. Please do not hesitate to contact the financial aid office with any questions.

Financial Aid for U.S. Citizens and Permanent Residents

To apply for a federal student loan, students must complete a FAFSA (Free Application for Federal Student Aid). Students may complete the FAFSA online at www.fafsa.ed.gov using Yale’s school code 001426 to send the results electronically. Please do not forward paper copies of FAFSA results (SAR) to the financial aid office; the Department of Education forwards all information from the report.

After receiving this information, the financial aid office is able to determine how much a student is eligible to borrow and how to proceed. Students are encouraged to discuss individual questions on financial aid with the financial aid administrator at 203.432.1962; fax 203.432.7448.

Financial Aid for International Students

A federal tax fee may be assessed based on 14 percent of the fellowship accepted. Each international student is required to pay this fee.

Students coming from countries that have currency restrictions should make necessary arrangements before arriving so that they will have access to funds to be used for living expenses. Also, before an I-20 will be issued, students must give appropriate evidence of support. If you are being supported by a foreign government or agency, you must have a signed statement attesting to the level and time period of your support. There are no loans available for international students.

Tuition Rebate and Refund Policy

On the basis of the federal regulations governing the return of federal student aid (Title IV) funds for withdrawn students, the rebate and refund of tuition are subject to the following policy.

  • 1. For purposes of determining the refund of federal student aid funds, any student who withdraws from the School of Music for any reason during the first 60 percent of the term will be subject to a pro rata schedule that will be used to determine the amount of Title IV funds a student has earned at the time of withdrawal. A student who withdraws after the 60 percent point has earned 100 percent of the Title IV funds. In 2013–2014, the last days for refunding federal student aid funds will be November 2, 2013, in the fall term and March 29, 2014, in the spring term.
  • 2. For purposes of determining the refund of institutional aid funds and for students who have not received financial aid:
  • a. 100 percent of tuition will be rebated for withdrawals that occur on or before the end of the first 10 percent of the term (September 15, 2013, in the fall term and January 22, 2014, in the spring term).
  • b. A rebate of one-half (50 percent) of tuition will be granted for withdrawals that occur after the first 10 percent but on or before the last day of the first quarter of the term (September 29, 2013, in the fall term and February 6, 2014, in the spring term).
  • c. A rebate of one-quarter (25 percent) of tuition will be granted for withdrawals that occur after the first quarter of a term but on or before the day of midterm (October 24, 2013, in the fall term and March 4, 2014, in the spring term).
  • d. Students who withdraw for any reason after midterm will not receive a rebate of any portion of tuition.
  • 3. The death of a student shall cancel charges for tuition as of the date of death, and the bursar will adjust the tuition on a pro rata basis.
  • 4. If the student has received student loans or other forms of financial aid, funds will be returned in the order prescribed by federal regulations; namely, first to Federal Direct Unsubsidized Loans, if any; then to Federal Perkins Loans; Federal Direct Graduate PLUS Loans; next to any other federal, state, private, or institutional scholarships and loans; and, finally, any remaining balance to the student.
  • 5. Recipients of federal and/or institutional loans who withdraw are required to have an exit interview before leaving Yale. Students leaving Yale receive instructions on completing this process from Yale Student Financial Services.

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Veterans Administration Benefits

A student seeking general information about Veterans Administration benefits should consult the Office of the Registrar. See also the section U.S. Military Leave Readmissions Policy.

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Satisfactory Academic Progress (SAP)

Federal regulations require Yale to establish Satisfactory Academic Progress (SAP) policies to govern students’ eligibility for federal financial aid. SAP refers to students’ success in meeting minimum standards deemed acceptable for their programs of study. All degree-seeking students, regardless of financial aid status, are required to meet the SAP standards of the School of Music. Failure to maintain SAP jeopardizes a student’s ability to receive federal financial assistance and institutional financial aid (collectively referred to as “financial aid”).

Students must achieve the following SAP standards at the end of each term to remain eligible for financial aid:

  • • Satisfy a pace of completion of an average of 18 credits per term (or 77 percent, where pace is calculated by dividing cumulative credits completed by cumulative credits attempted); and
  • • Achieve a minimum grade point average (GPA) of 3.0.

In addition, a student must complete the program within one year from the last day of class of his or her final term of residence, as required by the student’s program of study.

Withdrawn courses If a student withdraws from a course prior to the last deadline for the term, the dropped units are not included as attempted units in the SAP calculation. If a student withdraws from a course after the last deadline for the term, the units for the course will be included as attempted units in the SAP calculation. Withdrawn courses are not included in the GPA calculation.

Incomplete courses Because incomplete course work does not receive a grade, it is not included in GPA. Incomplete work must be completed within six weeks from the last day of classes or a grade of F will be recorded. Incomplete units are included as attempted, but not completed, units in the pace calculation.

Transfer units Credit hours accepted from another institution count as both attempted and completed hours. Transfer courses are not included in the GPA calculation

Repeated courses Repeated courses count as one course in the pace calculation. All grades from repeated courses are included in the GPA calculation.

The Yale School of Music evaluates SAP at the end of each term. If, at the end of a term, a student’s GPA is below 3.0 or the student is not meeting the 18 credit average pace (or 77 percent, where pace is calculated by dividing cumulative credits completed by cumulative credits attempted), the student will be placed on academic warning status for the following term. The registrar or deputy dean will provide the financial aid office with a list of these students who are failing to meet SAP, and the financial aid office will notify such students that they will be placed (simultaneously) on Financial Aid Warning for the next term. A student on Financial Aid Warning may continue to receive financial aid for that term, despite the determination that the student is not making SAP.

After one term on Financial Aid Warning, a student can regain eligibility for financial aid by meeting SAP (both achieving a GPA of 3.0 and meeting the 18 credit per term requirement or the 77 percent pace calculation). A student who is still failing to meet SAP after one term on academic warning and Financial Aid Warning may continue to receive financial assistance for the next term only if he or she is placed on Financial Aid Probation. In order to be placed on Financial Aid Probation, the student must appeal the determination that he or she is not making SAP. A student may appeal the determination that he or she is not making SAP by submitting a written petition identifying the basis of the appeal (e.g., death of a relative, an injury or illness of the student, or other special circumstances), and the changed circumstances that will allow the student to meet SAP at the end of the next term. The deputy dean will review the appeal and notify the student of its decision that either (1) the student should be able to meet SAP by the end of the next payment period, or (2) the deputy dean will meet with the student to create an Academic Plan for return to good academic standing. Once a student is on Financial Aid Probation, he or she must follow the Academic Plan and meet its benchmarks on time, or meet SAP by the end of the term, in order to regain eligibility for financial aid.

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Student Accounts and Bills

Student accounts, billing, and related services are administered through the Office of Student Financial Services, which is located at 246 Church Street. The telephone number is 203.432.2700, or visit www.yale.edu/sfs/contactus.

Bills

Yale University’s official means of communicating monthly financial account statements is through the University’s Internet-based system for electronic billing and payment, Yale University eBill-ePay. Yale does not mail paper bills.

Student account statements are prepared and made available twelve times a year at the beginning of each month. Payment is due in full by 4 p.m. Eastern Time on the first business day of the following month. E-mail notifications that the account statement is available on the University eBill-ePay Web site (www.yale.edu/sis/ebep) are sent to all students at their official Yale e-mail addresses and to all student-designated authorized payers. It is imperative that all students monitor their Yale e-mail accounts on an ongoing basis.

Bills for tuition, room, and board are available to the student during the first week of July, due and payable by August 1 for the fall term; and during the first week of November, due and payable by December 1 for the spring term. The Office of Student Financial Services will impose late fees of $125 per month (up to a total of $375 per term) if any part of the term bill, less Yale-administered loans and scholarships that have been applied for on a timely basis, is not paid when due. Nonpayment of bills and failure to complete and submit financial aid application packages on a timely basis may result in the student’s involuntary withdrawal from the University.

No degrees will be conferred and no transcripts will be furnished until all bills due the University are paid in full. In addition, transcripts will not be furnished to any student or former student who is in default on the payment of a student loan.

The University may withhold registration and certain University privileges from students who have not paid their term bills or made satisfactory payment arrangements by the day of registration. To avoid delay at registration, students must ensure that payments reach Student Financial Services by the due dates.

Charge for Rejected Payments

A processing charge of $25 will be assessed for payments rejected for any reason by the bank on which they were drawn. In addition, the following penalties may apply if a payment is rejected:

  • 1. If the payment was for a term bill, a $125 late fee will be charged for the period the bill was unpaid.
  • 2. If the payment was for a term bill to permit registration, the student’s registration may be revoked.
  • 3. If the payment was given to settle an unpaid balance in order to receive a diploma, the University may refer the account to an attorney for collection.

Yale University eBill-ePay

There are a variety of options offered for making payments. Yale University eBill-ePay is the preferred means for payment of bills. It can be found at www.yale.edu/sis/ebep. Electronic payments are easy and convenient—no checks to write, no stamps, no envelopes, no hassle. Payments are immediately posted to the student’s account. There is no charge to use this service. Bank information is password-protected and secure, and there is a printable confirmation receipt. Payments can be made twenty-four hours a day, seven days a week, up to 4 p.m. Eastern Time on the due date to avoid late fees. (The eBill-ePay system will not be available when the system is undergoing upgrade, maintenance, or repair.) Students can authorize up to three authorized payers to make payments electronically from their own computers to the student’s account using Yale’s system.

Use of the student’s own bank payment service is not authorized by the University because it has no direct link to the student’s Yale account. Payments made through such services arrive without proper account identification and always require manual processing that results in delayed crediting of the student’s account, late fees, and anxiety. Students should use Yale eBill-ePay to pay online. For those who choose to pay by check, remittance advice with mailing instructions is available on the Web site.

Yale Payment Plan

The Yale Payment Plan (YPP) is a payment service that allows students and their families to pay tuition, room, and board in ten equal monthly installments throughout the year based on individual family budget requirements. It is administered by the University’s Office of Student Financial Services. The cost to enroll in the YPP is $100 per contract. The deadline for enrollment is June 20. For additional information, please contact Student Financial Services at 203.432.2700 and select “Press 1” from the Main Menu. The enrollment link can be found online in the Yale Payment Plan section of the Student Accounts Web site: www.yale.edu/sfas/financial/accounts.html#payment.

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Absence from Classes

Students are expected to attend classes, rehearsals, and all scheduled academic events. However, the nature of the music profession makes it possible that extraordinary opportunities may arise in conflict with scheduled classes. Students who wish to petition to be absent from class must complete the Short-Term Absence form available on the School of Music Web site (http://music.yale.edu/registrar). Students should submit this form as soon as they are aware of the conflict, but no later than thirty days before the beginning of the proposed absence. When all required signatures have been obtained, the form is to be submitted to the Office of Student Affairs. Upon approval by the deputy dean, students will be notified of the decision. Students will be denied approval for absences that exceed a total of ten days per year. It is possible that instructors may not extend permission for students to miss class, and may not sign the required form(s). In that case, students may petition directly to the dean or deputy dean for a review of the situation.

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Leaves of Absence

Students are expected to follow a continuous course of study at the School of Music. However, a student who wishes or needs to interrupt his or her study temporarily may request a leave of absence. There are three types of leave—personal, medical, and parental—all of which are described below. The general policies that apply to all types of leave are:

  • 1. Any student who is contemplating a leave of absence should see the deputy dean to discuss the necessary application procedures.
  • 2. All leaves of absence must be approved by the deputy dean. Medical leaves also require the written recommendation of a Yale Health physician, as described below.
  • 3. A student may be granted a leave of absence of no more than one year. Any leave approved by the deputy dean will be for a specified period.
  • 4. International students who apply for a leave of absence must consult with OISS regarding their visa status.
  • 5. A student on leave of absence may complete outstanding work in any course for which he or she has been granted extensions. He or she may not, however, fulfill any other degree requirements during the time on leave.
  • 6. A student on leave of absence is not eligible for financial aid, including loans; and in most cases, student loans are not deferred during periods of nonenrollment.
  • 7. A student on leave of absence is not eligible for the use of any University facilities normally available to enrolled students.
  • 8. A student on leave of absence may continue to be enrolled in Yale Health by purchasing coverage through the Student Affiliate Coverage plan. In order to secure continuous coverage from Yale Health, enrollment in this plan must be requested prior to the beginning of the term in which the student will be on leave or, if the leave commences during the term, within thirty days of the date when the leave is approved. Coverage is not automatic; enrollment forms are available from the Member Services department of Yale Health, 203.432.0246.
  • 9. A student on leave of absence must notify the registrar in writing of his or her intention to return at least eight weeks prior to the end of the approved leave. In addition, if the returning student wishes to be considered for financial aid, he or she must submit appropriate financial aid applications to the School’s financial aid office to determine eligibility.
  • 10. A student on leave who does not return at the end of the approved leave, and does not request and receive an extension from the deputy dean, is automatically dismissed from the School.

Personal Leave of Absence

A student who wishes or needs to interrupt study temporarily because of personal exigencies may request a personal leave of absence. The general policies governing all leaves of absence are described above. A student who is current with his or her degree requirements is eligible for a personal leave after satisfactory completion of at least one term of study. Personal leaves cannot be granted retroactively and normally will not be approved after the tenth day of a term.

To request a personal leave of absence, the student must apply in writing before the beginning of the term for which the leave is requested, explaining the reasons for the proposed leave and stating both the proposed start and end dates of the leave and the address at which the student can be reached during the period of the leave. This form is available on the School of Music Web site (http://music.yale.edu/registrar). If the deputy dean finds the student to be eligible, the leave will be approved. In any case, the student will be informed in writing of the action taken. A student who does not apply for a personal leave of absence, or whose application for a personal leave is denied, and who does not register for any term, will be considered to have withdrawn from the School.

Medical Leave of Absence

A student who must interrupt study temporarily because of illness or injury may be granted a medical leave of absence with the approval of the deputy dean, on the written recommendation of a physician on the staff of Yale Health. The general policies governing all leaves of absence are described above. A student who is making satisfactory progress toward his or her degree requirements is eligible for a medical leave any time after matriculation. The final decision concerning a request for a medical leave of absence will be communicated in writing by the deputy dean.

The School of Music reserves the right to place a student on a medical leave of absence when, on the recommendation of the director of Yale Health or the chief of the Department of Mental Health and Counseling, the deputy dean of the School determines that the student is a danger to self or others because of a serious medical problem.

A student who is placed on medical leave during any term will have his or her tuition adjusted according to the same schedule used for withdrawals (see Tuition Rebate and Refund Policy). Before re-registering, a student on medical leave must secure written permission to return from a Yale Health physician.

Leave of Absence for Parental Responsibilities

A student who wishes or needs to interrupt study temporarily for reasons of pregnancy, maternity care, or paternity care may be granted a leave of absence for parental responsibilities. The general policies governing all leaves of absence are described above. A student who is making satisfactory progress toward his or her degree requirements is eligible for parental leave any time after matriculation.

Any student planning to have or care for a child is encouraged to meet with the deputy dean to discuss leaves and other short-term arrangements. For many students, short-term arrangements rather than a leave of absence are possible. Students living in University housing units are encouraged to review their housing contract and the related policies of the Graduate Housing Office before applying for a parental leave of absence. Students granted a parental leave may continue to reside in University housing to the end of the academic term for which the leave was first granted, but no longer.

Withdrawal and Readmission

A student who wishes to terminate his or her program of study should confer with his or her major instructor and the deputy dean regarding withdrawal; their signatures on an official withdrawal form are required for withdrawal in good standing. The deputy dean will determine the effective date of the withdrawal, upon consultation with the department. The University identification card must be submitted with the approved withdrawal form in order for withdrawal in good standing to be recorded. Withdrawal forms are available on the School of Music Web site (http://music.yale.edu/registrar).

Students who fail to meet departmental or School requirements by the designated deadlines will be barred from further registration and withdrawn, unless an extension or exception has been granted by the deputy dean or degree committee. Students who do not register for any fall or spring term, and for whom a leave of absence has not been approved by the deputy dean, are considered to have withdrawn from the School of Music.

A student who discontinues his or her program of study during the academic year without submitting an approved withdrawal form and the University identification card will be liable for the tuition charge for the term in which the withdrawal occurs. Tuition charges for students who withdraw in good standing will be adjusted as described in the section Tuition Rebate and Refund Policy. Health service policies related to withdrawal and readmission are described in the section Health Services for School of Music Students. A student who has withdrawn from the School of Music in good standing and who wishes to resume study at a later date must apply for readmission. Neither readmission nor financial aid is guaranteed to students who withdraw. The deadline for making application for readmission is December 1 of the year prior to which the student wishes to return to the School of Music. The student’s application will be considered by the department, which will make a recommendation for review by the deputy dean. The student’s remaining tuition obligation will be determined at the time of readmission.

U.S. Military Leave Readmissions Policy

Students who wish or need to interrupt their studies to perform U.S. military service are subject to a separate U.S. military leave readmissions policy. In the event a student withdraws or takes a leave of absence from Yale School of Music to serve in the U.S. military, the student will be entitled to guaranteed readmission under the following conditions:

  • 1. The student must have served in the U.S. Armed Forces for a period of more than thirty consecutive days;
  • 2. The student must give advance written or verbal notice of such service to the deputy dean. In providing the advance notice the student does not need to indicate whether he or she intends to return. This advance notice need not come directly from the student, but rather, can be made by an appropriate officer of the U.S. Armed Forces or official of the U.S. Department of Defense. Notice is not required if precluded by military necessity. In all cases, this notice requirement can be fulfilled at the time the student seeks readmission, by submitting an attestation that the student performed the service.
  • 3. The student must not be away from the School to perform U.S. military service for a period exceeding five years (this includes all previous absences to perform U.S. military service but does not include any initial period of obligated service). If a student’s time away from the School to perform U.S. military service exceeds five years because the student is unable to obtain release orders through no fault of the student or the student was ordered to or retained on active duty, the student should contact the deputy dean to determine if the student remains eligible for guaranteed readmission.
  • 4. The student must notify the School within three years of the end of his or her U.S. military service of his or her intention to return. However, a student who is hospitalized or recovering from an illness or injury incurred in or aggravated during the military service has up until two years after recovering from the illness or injury to notify the School of his or her intent to return.
  • 5. The student cannot have received a dishonorable or bad conduct discharge or have been sentenced in a court-martial.

A student who meets all of these conditions will be readmitted for the next term, unless the student requests a later date of readmission. Any student who fails to meet one of these requirements may still be readmitted under the general readmission policy but is not guaranteed readmission.

Upon returning to the School, the student will resume his or her education without repeating completed course work for courses interrupted by U.S. military service. The student will have the same enrolled status last held and with the same academic standing. For the first academic year in which the student returns, the student will be charged the tuition and fees that would have been assessed for the academic year in which the student left the institution. Yale may charge up to the amount of tuition and fees other students are assessed, however, if veteran’s education benefits will cover the difference between the amounts currently charged other students and the amount charged for the academic year in which the student left.

In the case of a student who is not prepared to resume his or her studies with the same academic status at the same point where the student left off or who will not be able to complete the program of study, the School will undertake reasonable efforts to help the student become prepared. If after reasonable efforts, the School determines that the student remains unprepared or will be unable to complete the program, or after the School determines that there are no reasonable efforts it can take, the School may deny the student readmission.

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Dossier/Transcript Service

A dossier service is available to all graduates of the School of Music through the Office of Student Affairs. A $50 set-up fee is required to initiate the file. Individual dossiers and/or transcripts mailed from the Office of Student Affairs are $5 each.

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Student Responsibilities

  • 1. All students are required to abide by the rules and regulations of the University and the School of Music and are required to attend lessons, class sessions, rehearsals, and appointments arranged for them. Those whose attendance or progress is unsatisfactory, or whose conduct is disruptive, will be reviewed by the deputy dean and may be required to withdraw.
  • 2. Participation in the Philharmonia Orchestra, Chamber Music, New Music New Haven, and Yale Opera is a continuing responsibility during the student’s stay at the Yale School of Music, depending on the student’s major. Attendance at all rehearsals and performances is required and takes precedence over all outside commitments. Unexcused absences from an assigned ensemble will be reviewed by the dean’s office under the provisions of the above paragraph.
  • 3. Any student who is absent from studies for more than five consecutive days may be required to present a medical certificate to the dean’s office.
  • 4. The professional training program at the School of Music encourages all students to have occasional work assignments or short-term employment outside the University. Although professional work opportunities are necessary to musicians’ development, outside engagements must be scheduled so as to avoid rehearsal and performance conflicts.
  • International students should consult with the Office of International Students and Scholars to request that employment permission is stated in the immigration documents.
  • 5. Many School of Music students contract for college work-study jobs and are assigned to various duties throughout the School. The School of Music relies on the services provided by these work-study students. Students who accept these positions must meet the responsibilities of the job(s) completely. Students who do not comply with the terms of their work-study commitments may be subject to loss of job and reduction of financial aid.
  • 6. Students are not permitted to schedule teaching, courses, or outside work during the hours reserved for assigned ensembles.
  • 7. Students may not use School of Music facilities for private teaching.
  • 8. Students may be in School of Music facilities only during the hours that the buildings are officially open.
  • 9. During the school term, all students are expected to reside in the New Haven area.
  • 10. The possession or use of explosives, incendiary devices, or weapons on or about the campus is absolutely prohibited.

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Regulations Governing Student Recitals

  • 1. All recital dates must be approved by the major teacher and the operations manager.
  • 2. All recitals, regardless of the venue or student’s major, require the submission of a student recital contract signed by the major instructor and approved by the director of the concert office. A signed contract is necessary for a recital to be listed in the School’s calendar of events and Web site. Listings for contracted degree recitals are also submitted to the Yale Calendar of Events.
  • 3. Students may be excused from Philharmonia and Chamber Music rehearsals on the day of their degree or required recitals with the permission of the conductor or faculty coach. Accompanists and other performers on recitals will not be excused from these rehearsals.
  • 4. Cancellation or postponement of a recital after approval of the recital contract requires submission of a Recital Cancellation Form, signed by the deputy dean, major teacher, and operations manager. Unless a doctor’s note is submitted with this form, the student will be subject to a $500 fine. Rescheduling will not occur until the Cancellation Form is submitted and, if applicable, payment is made.
  • 5. A complete recital program must be submitted to the concert office no later than ten business days before the date of the recital. Programs submitted 6–9 business days before the recital are subject to a $50 fine. Programs submitted 1–5 business days before the recital date are subject to a $100 fine.
  • 6. Trading of dates is allowed only with permission of the major teacher(s), the operations manager, and the deputy dean, and must be requested in writing.
  • 7. All requests for exceptions to these regulations must be submitted in writing to the operations manager and approved by the deputy dean.
  • 8. Changing the status of a recital (for example, from degree to required) must be requested in writing, and requires the approval of the student’s teacher and the operations manager. If a recital is no longer a degree recital, it may be canceled or rescheduled to comply with the scheduling policies stated above.
  • 9. Recitals must take place during term, by the last day of classes in each term (by December 13, 2013, in the fall term and May 2, 2014, in the spring term). Conflicts with a concert directed by or featuring a School of Music faculty member or any other major event sponsored by the School of Music are to be avoided and will be permitted only at the discretion of the director of the concert office.
  • 10. Degree recitals recorded by the Fred Plaut Recording Studio may be streamed at a private URL that students may distribute to friends, family, and colleagues. Streaming is limited to concerts in Morse Recital Hall (video streaming) and Sudler Hall (audio streaming) and requires written permission of both the student and the faculty studio teacher. Verbal permission cannot be accepted. If the faculty member is out of town, he or she may send an e-mail to carol.jackson@yale.edu. Degree recitals with ensembles of more than six players may only be streamed with written permission of the faculty member and the dean or deputy dean.

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Recordings, Images, and Web Streams

Numerous Yale School of Music performances are recorded and photographed for various purposes, including live and on-demand streaming on the School’s Web site. The School retains all rights to the audio and visual reproduction of these performances, including the right to use the name and likeness of the participating performers. All students are required to sign a blanket waiver assigning such rights to the School of Music. Individual degree recitals, available at a private URL, will not be streamed without specific permission of the student and the studio faculty member.

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Standards of Behavior

The programs of study in the Yale School of Music reflect the symbiosis of the academic and professional worlds. Consequently, there are unique standards of behavior that apply to this enriched hybrid environment.

  • 1. Students must maintain appropriate standards of behavior for rehearsal and classroom work, which include (but are not limited to): adherence to attendance requirements, preparedness, punctuality, cooperation, and honesty.
  • 2. Students must learn to function in the face of the challenges and uncertainties that are inherent to the training and artistic process (as well as the profession).
  • 3. Students must be prepared to accept appropriate suggestions and criticism in a professional manner.
  • 4. Students must maintain health, diet, and practice habits that will allow them to be alert, responsive, and fully participatory.
  • 5. Students must learn to manage their time and commitments to meet the rigorous demands of the academic and performance schedules.
  • 6. Students must be prepared to reevaluate their technique, consider new approaches to training, and eliminate old habits that interfere with their progress, as guided by their teachers.
  • 7. Students must be able to integrate their unique creative and expressive talents with performance in ensembles.
  • 8. Students must develop and demonstrate the skills and self-discipline necessary to meet the rigors of and be thoroughly prepared for rehearsals and performances.

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Policy on Academic Integrity and Honesty

As with Yale College and the other professional schools of Yale University, students in the School of Music must uphold the highest standards of intellectual integrity and honesty. Within a university community founded upon the principles of freedom of inquiry and expression, instances of plagiarism and cheating of any kind are particularly serious offenses. Evidence of cheating within the School of Music will be subject to disciplinary action by the dean and/or the associate dean of student affairs.

The School of Music expressly prohibits cheating and plagiarism in any of the following forms:

  • 1. Falsification of documents. Students must not forge or alter or misrepresent or otherwise falsify any transcript, academic record, identification card, or other official document.
  • 2. Examinations. Students must not copy material from other students, nor refer to notes, books, laptop computers, cellular phones, or other programmable electronic devices without written permission from the instructor. It is also prohibited for a student to use a cellular phone to discuss the exam with any other student.
  • 3. Plagiarism. Students must not use material from someone else’s work without properly citing the source of the material. Ideas, opinions, and data, and of course textual passages, whether published or not, should all be properly acknowledged; these may derive from a variety of sources, including conversations, interviews, lectures, and Web sites.

Students who violate these principles are subject to penalties, including expulsion.

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Student Grievances

There are four grievance procedures available to School of Music students:

  • 1. Graduate School Procedure for Student Complaints
  • 2. Provost’s Procedure for Student Complaints
  • 3. University-Wide Committee on Sexual Misconduct
  • 4. President’s Procedure for Addressing Students’ Complaints of Racial or Ethnic Harassment

A student may use no more than one of these procedures for redress of any single complaint. For more information on policies on student grievances, see www.yale.edu/ graduateschool/policies/grievances. See also Resources on Sexual Misconduct in the chapter Yale University Resources and Services.

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