Leaving Yale

On this page:


As you prepare to leave Yale, you probably have many things on your mind, and may feel anxious about everything you need to do before you depart. These lists, one for all students and scholars, and another for students only, should help guide you through it.

All International Students & Scholars

wdot
checkbox
 

If you received any scholarships, fellowships or wages from Yale during the previous year, email the Payroll Office at payroll@yale.edu In the email list your full name, social security number, your old address and the new address where your tax forms can be sent. This will ensure that receive your W2 and/or 1042-S forms, which will be sent out in January and March of the current year respectively. You will need these forms to complete your U.S. income tax return. (Yes, you have to file a current income tax return, even if you are no longer in the U.S.) It is possible to print out W2’s and 1042-S’s from Yale’s website www.yale.edu/w2 as long as you still have a working net ID and password when they become available. You may also want to stop by the Payroll Office, 155 Whitney Avenue, first floor, and complete a change of address form, so they can be mailed to your new address.

wdot
checkbox
 

Even though you may no longer be in the United States, you are required to fulfill U.S. tax filing requirements for the current tax year. Check the OISS web site for information about filing your tax return.

wdot
checkbox
 

Your social security number will remain on record even if you are not in the United States. You do not need to notify the Social Security Administration that you are moving. Keep your Social Security card in case you ever return to the United States. This number stays with you for your lifetime.

wdot
checkbox
 

Return all books and other materials to the library.

wdot
checkbox
 

Leave your permanent home address with your department, faculty adviser and others who might wish to be in contact with you.

wdot
checkbox
 

If you are not a student, and on the Yale Health Plan, your health coverage will remain effective for 30 days after your official termination date. If you will remain in the U.S. and are interested in continuing your coverage for up to 18 months, you should contact the Health Plan and inquire about COBRA, which allows you to make your own payments to continue health coverage.

wdot
checkbox
 

If you have household items to pass on, donate them to friends or sell them at YaleInternational@yahoogroups.com. You need to subscribe in order to post to the list. To do so, send a blank email addressed to YaleInternational- subscribe@yahoogroups.com Go to the section on Donation Resources for many other suggestions.

wdot
checkbox
 

Fill out a ‘change of address’ postcard and forwarding address forms at the Post Office. Send your new address to friends, professional associations, and other personal and business contacts. (The U.S. Postal Service will not forward mail from the U.S. government, including mail from Immigration.)

wdot
checkbox
 

Contact the phone company to disconnect your telephone. Arrange for return of your deposit. Call your long distance company to be sure all of your telephone bills have been paid.

wdot
checkbox
 

Notify utility companies (gas, electricity, water) of your departure. Ask if you can pay the bills before you leave. If you will be getting a return on any of your deposits, make arrangements to receive the money.

wdot
checkbox
 

Settle accounts with businesses, publications, insurance companies, credit cards, etc.

wdot
checkbox
 

Close your bank account. Purchase traveler’s checks if you will need them.

wdot
checkbox
 

Advise your landlord of your departure date (refer to your lease as to how much notice you need to give). Be sure to check about any necessary procedures that may be required of you before you leave. Return your keys, and in writing, leave a forwarding address and request the return of your security deposit.

wdot
checkbox
 

Consult your country’s embassy to determine what customs regulations you will need to consider when taking or shipping your belongings home.

wdot
checkbox
 

Obtain passports for all children born in the U.S. Contact the U.S. Department of State Passport services at travel.state.gov/passport. (Can take six weeks.)


Students Only

wdot
checkbox
 

Update your student record at www.yale.edu/sis.

wdot
checkbox
 

Clear your student account so your diploma and/or transcripts can be released.

wdot
checkbox
 

Order transcripts if you will need them. Order and pay for extras if there is a charge so you will not need to find foreign currency to pay for them after you return home.

wdot
checkbox
 

Make arrangements to have your diploma sent to you if you do not receive it before departing.

wdot
checkbox
 

Inform the Association of Yale Alumni (AYA) office your permanent home address and ask them to put you on the mailing list (AYA, 232 York Street - 432-2586 - www.aya.yale.edu). Visit AYA’s website to see if there is a Yale Club in your home country www.aya.yale.edu/clubs/officers.htm.

wdot
checkbox
 

If you are graduating and have YHP Hospitalization/ Specialty Coverage at the time of commencement , you should be continued on your existing YHP coverage through the end of August of the same year. If you are in the New Haven area, you can continue to visit YHP. If you are away from New Haven, you will be covered for emergency care only and you must notify YHP within 24 hours if there is an emergent medical need. If you will be away from the New Haven area after commencement, visit www.yale.edu/yuhs for additional details about the terms of coverage or call Member Services at 432-0246.

wdot
checkbox
 

If you have alternate (non-YHP) hospitalization coverage, your YHP Basic coverage remains in effect through August 31. You should check with your other carrier about its coverage. If you complete your degree at a time other than at commencement, contact Member Services for help with coverage options.