Department Application Instructions for H-1B

arrowFirst time going through the H-1B process?
Download a PDF sheet outlining the H-1B application steps.

The H-1B application process has slowed significantly due to U.S. Department of Labor (DOL) processing. [Learn more...]

Before departments choose the H-1B status for a scholar they should review information about eligibility and associated fees. In addition it is critical that departments understand that they are responsible for return transportation costs for any H-1B employee who is terminated and cannot find a new H-1B sponsor in the U.S.  Currently it can take as long as 6-8 months for the OISS to obtain approval from for H-1B status from the United States Citizenship and Immigration Services (USCIS.)

Application Procedure for New H-1B



Use ISD to Submit Core Information

Start an ISD record and submit basic biographical and appointment information to OISS.


(Need an ISD account? Get more information.)



Complete the following and submit to OISS:

The H-1B Support letter (see instructions)
Prevailing Wage Form (Submit to OISS as soon as possible)
Actual Wage Form
Notice of Filing (Post this form at the work site)
Deemed Export Control Form

These forms must be submitted to OISS as soon as possible in order to start the H-1B process.

You can also download these forms as a packet (excluding the sample support letter) below:




Fees and Courier Label

You must also complete the following and submit to OISS:

Application Fees form
A courier label in order to send the application to immigration services
(address can be found on the Application Fees form)


Contact the scholar and ask them to begin work on the "H-1B Scholar Application" materials. These materials can be found on this Web site.

After You Submit to OISS

OISS will prepare the H-1B application (with all the materials provided by the department and individual). Upon receiving approval from the Department of Labor, OISS will file the H-1B application with the U.S. Citizenship and Immigration Services (USCIS).

When OISS receives the approval notice from the USCIS, the OISS adviser will contact the department and the applicant. If the applicant is overseas, OISS will send the approval notice to the applicant who must then apply for an H-1B visa to use to enter the U.S. The department is responsible for sending the approval notice to the applicant, via courier service. OISS, or the department, must complete or update the I-9 Form.

The employer is responsible for return transportation costs for any H-1B temporary worker for whom employment is terminated. In addition, the employer must advise the OISS of any change in employment conditions, including promotion or termination.