Attaching Documents

At times you will be required to attach documents to an ISD record. (See the right column of this page for possible examples.)

To attach a document, click on the documents button near the top of the scholar record screen. (Be sure to verify that you are attaching documents to the correct scholar record.)

documents

Click browse next to Document Path and navigate to the document in your computer system.

Be sure “Is Active?” is checked.

The Document Name should match the following structure:

First initial, last name, and document type
(i.e., jsmith Appointment)

Select an appropriate Document Type from the pull down menu. If you cannot find the appropriate type, use the Other category. Please do not make additional document types. Pick from the categories that are available.

Click the save button.


Viewing Documents You Have Uploaded

You can view the documents you have uploaded for a scholar by clicking on the documents button when you are in a scholar record.

In the List of Documents section find the column marked Document Name. Click on the document name to view a particular attachment.


Making a Courier Label

Create a courier shipping slip if you would like the OISS to send the visa document to the scholar once the processing is completed (J-1 visa only).

Log in to the eshipglobal site and create a label: yale.eshipglobal.com

Click Print Airwaybill, choose Adobe PDF as your printer, then click OK. Use the following format to save the PDF to your desktop:

LastName.FirstName.label.pdf

Upload the PDF to ISD.

 

ISD Department Help

Typical Attachments

The OISS sometimes requires
additional documentation for a scholar record. Examples include:

Department Attachments

gdot

Non-Yale Funding Document(s)

Courier Label

Proof of Appointment


Scholar Attachments

gdot

Previous DS-2019(s)

Passport Information Page(s)

Visa Stamp(s)

Dependent(s) Immigration
Document(s)