Getting Started

If you have any questions about hiring or inviting an individual who is neither a U.S. citizen nor permanent resident, please consult with OISS before making a commitment of employment.

 

1


Collect Appointment Information

Before beginning the invitation process, you will need to know the:

  • Appointment Title (more information about titles)
  • Appointment dates
  • Processing Time The appointment start date should be at least 30 days in the future for a J-1*, 60 days for Student Intern, and 90 - 120 days for an H-1B or O-1
  • Funding information (more information about funding)
  • Site of activity address (where will the scholar actually work)
  • the scholar's full name, email, and date of birth

*Best Practices Note: Appointments that require approval from the Office of Postdoctoral Affairs typically take longer than 30 days to process.

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2


Submit Scholar and Appointment Information to OISS

ALL initial appointments start with Ellucian International Scholar Dossier (ISD).

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Not an ISD user? Learn more about ISD

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3


Next Steps: Upon Completion of ISD

For total Processing Times see above.

For J-1 Scholars and J-1 Student Interns:
OISS will produce the DS-2019 form and follow the departments’ mailing instructions in 3-5 business days.

For H-1B or O-1 Scholars:
There are additional steps required after the ISD record has been completed. Allow a minimum of 90 days to prepare an H-1B application.

For F-1 OPT, J-1 AT, or TN Scholars:
No further action is required at this time.  Please advise OISS well in advance if and when a change of status to J-1 scholar or H-1B will become necessary.

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4


Remind Your Scholar to Check In

Remind the scholar to check in with OISS upon arrival at Yale. Scholar check-ins are held Monday, Wednesday and Friday at 9:00 a.m.

 


How to Invite
a Scholar

Related Links

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Choosing a Title
Some titles require special approvals and/or forms.

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What's the right visa?
Learn about the different visas available based on job titles.

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Determine Funding Support
For all visas, funding support must meet the University minimum standards.