**Yale classes held in Luce Hall are scheduled by the Yale College Registrar's office**

Please download and complete the attached form and send it to Tangela Reid by email
or fax to her attention at (203) 432-9383.

MacMillan Center Councils, Committees, Centers & Programs
Microsoft Word Doc (editable form)

PDF

Yale University Departments & Organizations*
Microsoft Word Doc (editable form)

PDF

*see policy and procedures outlined below

Non-MacMillan Room Reservation Policies and Procedures
PDF

PRIORITIES
The priorities for reservations for the various rooms in Luce Hall remain as follows:

• Auditorium – Registrar classes (M-Th, 9:00-3:45), MacMillan classes, MacMillan events, events sponsored by Yale, other.


• Rm 102 – Registrar classes (M-F, 8:30-3:20), MacMillan classes, MacMillan events, events sponsored by Yale, other.


• Rm 103 – MacMillan Director’s Meeting Room, Director’s classes, MacMillan events.


• Rm 202 - Registrar classes (M-F, 9:00-3:20), MacMillan classes, MacMillan events, events sponsored by Yale, other.


• Rm 203 – MacMillan classes, MacMillan events, events sponsored by Yale, other.


• Rm 302 - Registrar classes (M-F, 9:00-4:20), MacMillan classes, meetings.

With respect to all rooms, except the auditorium, it is the goal of the Center and the Registrar to preserve the 11:45 – 12:45 time slot for non-class MacMillan-sponsored events since this is the most popular time slot for lunchtime lectures.  If at all possible, you should schedule your lunchtime events for M-W-F since these are the days of the week that the rooms are least likely to be needed for classes. 

POLICIES

• All reservation requests will be date-stamped and held each term until after that term’s shopping period. 


• At the end of each term’s shopping period, Tangela Reid (MacMillan Center Building Coordinator) will then notify the requestor via e-mail that the reservation request is either “CONFIRMED” or has been “DENIED” due to a scheduling conflict. 
  
  POLICY EXCEPTION:  Reservation requests for weekends and evenings during the months of January and September will be “CONFIRMED” or “DENIED” immediately depending on availability.


• During the academic year, no single entity can book the entire second floor (classrooms and common room) and/or the auditorium for full days more than two weekends in any given month. 

ROOM RESERVATION PROCEDURE
The procedure for reserving a room in Henry R. Luce Hall is as follows:

• Complete a room reservation formand e-mail it to Tangela Reid at tangela.reid@yale.edu;


• See Policies (1-4) for details regarding e-mail confirmation and usage; and


• When there are changes in event times, usage, or event cancellations, administrators are responsible to send e-mail notification to Tangela Reid at tangela.reid@yale.edu or call 203-432-3410 as soon as possible, so that the reservation information can be changed accordingly.

Contact Tangela Reid at 203-432-3410 or tangela.reid@yale.edu if you have questions regarding these policies or procedures.