Yale Conference on

Baltic and Scandinavian Studies

March 13-15, 2014

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For Presenters

2014 Conference on Baltic and Scandinavian Studies
at Yale University

Conference email address: Baltic.Scandinavian@yale.edu

(See information for Chairs at the bottom)

Conference events are for badgeholders only. Members of the Yale community will be admitted with Yale ID.

Membership of AABS or SASS is required for presenters of accepted papers. For inquiries regarding membership status, please contact the organization directly.

Please note the following important information:

1. All presenters must appear at the conference in person to deliver their presentations.

2. All presenters must register for the entire conference.

3. Computers - The rooms where the panels will take place are equipped for projection of Powerpoint, etc. but there are NO computers or laptops. You are welcome to bring personal computers if you wish. If your conference presentation requires the use of a computer, please plan to bring one with you, or coordinate the bringing of laptops with other panelists. For those traveling from outside the U.S., please also bring a current\voltage converter in order to plug in your computer, and remember to bring your charger (and your cell phone charger.) If you are bringing a Mac please also bring a converter. Phones, laptops, and computer hardware, including voltage converters, cords, mice, printers, chargers, or other accessories will not be available at the conference.

4. Open wireless WiFi is available on the Yale Campus. Select the "Yale Guest" network and agree to the terms for access while on campus.

5. Currency – Please make arrangements before you arrive if you need currency conversion. There are no currency exchange, change-making, or atm machines on campus.

6. Smoking – Yale University is a non-smoking campus. There is absolutely no smoking in any Yale building or within 20 feet of any Yale building.

7. Weather – Early Spring in New Haven brings variable weather. It can be sunny and comfortable, or cool and rainy, or cold and snowing – or all three within a single day. The conference takes place at Yale Central Campus (downtown New Haven) accessible by walking and crossing city streets. Be prepared with appropriate outerwear and footwear.

8. All conference locations are handicap accessible.

9. Yale Tours – if you registered for a Yale Tour, you will find instructions in the conference program. Tours are scheduled on Friday, March 14 at 11:00am, 12:15pm, 1:30pm and 2:45pm. On Saturday, March 15 tours are at 11:00am and 12:15pm.

10. St. Patrick’s Day Parade – If you are in New Haven or traveling on Sunday, March 16, please be aware of the parade, the largest such celebration between New York and Boston. It starts at 1:30pm and lasts about 3 hours. The marchers and bands come down Chapel St. from Derby Av. to Grove St. and end at Orange St. Many downtown streets will be closed beginning at 11:00am; Church Street from Chapel to Grove is usually closed by 6:00am. Downtown will be very crowded with parade watchers, and parking or car\taxi travel will be difficult and probably slower than usual.

11. No unattended children are allowed. No babysitting will be available at the conference venues. (Check with your hotel for personal services available.) No one under 16 may attend the conference events without special permission.

12. In all cases, visitors must comply with Yale University, City of New Haven, State of Connecticut, and United States Government laws and ordinances.

13. All presenters should prepare information for the chair of their panel for the purposes of their introduction before their presentation. Please write out your full name, a phonetic spelling of your name, your institutional affiliation(s), and your position at that/those institutions to give to your chair before your panel.

Information for Chairs

1. Chairs should arrive at their panel a few minutes before its start in order to collect the biographical information from the presenters.

2. If you are chairing a panel and would like to be in touch with the panelists before the conference, or to receive the abstracts of the papers to be given, please write to the conference email address and we will be happy to provide you with that information.

3. Panel chairs are not expected to provide commentary on the papers, but are free to do so if they wish. Responses will come from the audience during the question and answer (Q&A) session.