Welcome to the KRONOS web site. Here you can find information regarding the KRONOS Time Keeping System including clock locations, holiday calendar, and numbers for technical support.

1. In the timecard editor, double click in the Pay Code area next to the date where the Pay Code is to be added. The Pay Code screen will open. 

2.  Add a Paycode from the Menu Bar. Click Pay Code >>> New Amout. Note: Be sure to enter a date when adding a Pay Code this way.

Note: Pay Code Moves should only be done if the clock time for that day equals the amount of hours to be paid. If the employee has missed punches or taken paid time off, you should do a Pay Code edit on the Timecard Editor area.

1. Be sure that your timecard editor is on Daily (Timecard editor, Last Column) rather than the default Totals.

2. Double Click on the Hours for that particular Day.

3. Once you have double clicked on that actual day, that day should be the only day showing in the totals area (lower left portion of the timecard editor). From he totals windows, highlight the paycode from which the hours are to be moved, and double click

4. The Move Amount screen will open.

5. Specify:

a. Using the dropdown list, which pay code the hours should be redistributed.

b. How many hours nd minutes should be redistributed.

c. New Labor account information - if hours need to be charged to another account number.

d. Position area for a higher rate of pay.

If you are moving to an other charging account or to a higher rate of pay, make sure you have highlighted the correct pay code and move the same pay code and same hours.

Kronos will open a Delete screen, Click OK. Re-enter pay code.

Hit arrow (to the right of the override box) and choose from drop down menu which shift is appropriate. (New Shift is equal to in punch)

• ADJ IN TIME
• ADJ OUT TIME
• STRAIGHT MEAL
• CLOCK NO ID
• CLOCK NO PUNCH
• DOUBLE ADJUST IN
• DOUBLE ADJUST OUT
• DOUBLE MEAL

From the reports window, Select Data Reports >>> Employee Log Report, Select Time frame and unit, and then click Preview.

Once the report is generated press the Printer Button to print.

From the accural overview screen you can see taken hours and available accrual balances. Be careful which cell is highlighted on the time card, it may effect if accrual shows used or pending, but the balance will always show correctly regardless.

Add a new pay code. Select the appropriate advance vacation pay code (1-5 weeks). Enter the number of hours the employee should be paid. Click OK.

Select the appropriate pay code from the drop down list and enter the amount. Enter the date you want the transaction to be applied to. This date must be in a sign-off period.

Click on the Add to selected timeframe if you want to add this time to the totals in the present pay period. 

Note: 
If you do not select Add to Selected Timeframe and money is due the employee, the employee WILL NOT BE PAID!

These are handled in the same manner as the historical edits, the only difference being that some type of payment has already been paid. You should never move from a payable pay code to a non-payable pay code and vise versa. If you nned to change for example an ABSENT WITH NOTICE to a SICK DAY you should do a New Historical Amount.

1. As pay code moves - this can be done if Kronos has already interpreted the hours worked as overtime which will happen if the callback is after 8 hours in a day, or over 40 hours in a given week. (See move pay code)

2. Delete what Kronos has calculated and enter a paycode (CALLBACK for 4.00 hours). To determinie how the day has been calculated, be sure the time card is on Daily rather than Totals

a. Add a paycode to subtract the hours Kronos has generated.

b. Enter Call Back pay code with a minimum of 4 hours.