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203-432-9000

ITS Office
Yale University
175 Whitney Avenue
P.O. Box 208276
New Haven, CT
06520-8276
USA

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Collaboration tools: Microsoft SharePoint & Enterprise Project management

ITS YaleShare

ITS YaleShare is a web-based collaborative work space for departments and teams to share information.  It uses Microsoft Office SharePoint Server, which will run on most web browsers and on Macs.  Typical users share and collaborate on documents, use calendars and discussion boards, share announcements and links, manage meeting agendas and task lists.  SharePoint integrates well with Microsoft Office.

If you have questions please contact collaborate@yale.edu

Learn more...

Classes*v2 as a collaboration tool

ITS also offers Classes*v2 as a collaboration tool. Classes*v2 may be a better collaboration choice for academic groups with members already familiar with Classes*v2 for classroom support or discussions. Classes*v2 offers discussion support, document sharing, and other tools to support group work. However, Classes*v2 does not offer some of the advanced collaboration features of SharePoint, and does not offer the tight integration with Microsoft Project and the coming collaboration features of the new Microsoft Office 2007, due to be released in the first quarter of 2007.

The continued development of Classes *v2 is influenced by suggestions from faculty. We encourage communication by email to classes2@yale.edu.

 

Project Server

Microsoft Enterprise Project Management extends the functionality of Microsoft Project 2003. Project Managers typically create project plans using Microsoft Project. These plans are static - they sit on the Project Manager's computer waiting for that one person to update the entire plan. Enterprise Project Management extends the project plan to the web making the content dynamic. Project resources (people) can log in to the plans they are assigned to, see their tasks, report work completed and time unavailable. This reduces the time a single project manager has to spend on the local plan on their one computer. A further benefit is the shared resource reporting which allows project managers to quickly assess which resources are available across large shared resource pools.

Collaboration features of SharePoint

Announcements

Yes.

Document storage for file sharing

Yes.

Version control for shared documents

Yes.

Agenda sharing and publishing

Yes.

Calendaring (group scheduling)

Yes.

Announcements

Yes.

Discussion boards

Yes.

Assignments (tasks for group members)

Yes.

Web page publishing

Yes.

BROWSER SUPPORT


Internet Explorer 5,6,7

Yes.

Firefox, Mozilla, Netscape [1]

Yes.

Apple Safari [1]

Yes.

Apple Macintosh support [1]

Yes, with notes below.

Chat room (via IM)

Yes.

Email archives [2]

Yes.

Contact lists and group member info

Yes.

Integration with Microsoft Project Server

Yes.

Integration with Microsoft Office 2003

Yes.

Integration with Microsoft Outlook

Yes.

Integration with Microsoft Live Communicator

Yes.

Integration with PDA Windows Mobile

Yes.

Integration with Active Directory

Yes.

Extensible feature set (many 3rd party add-ons, or custom programming that ITS Web Services can provide)

Yes.

 

 
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