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- Mailing List Policies
Mailing lists are intended to serve the Yale community. By using mailing lists, the Pantheon List Management Tool, and Mailman, you agree to adhere to all ITS policies.
In addition, the following stipulations apply:
- Lists must be owned by an owner with a valid and active NetID. Lists without valid owners can be immediately deleted by the Listmaster.
- Lists must be annually renewed by October 1. By September 1, you will receive an email with a URL to renew your list. You must follow the URL to renew your list. On October 1, all un-renewed lists will be made inactive. You then receive a grace period until November 1 to contact listmaster@yale.edu to renew your list. After that date, all un-renewed lists will be permanently deleted.
- You may not add subscribers without their express permission. If a person requests to be removed from the list, then you should do so promptly and send him/her a confirmation email, preferably within 24 hours. Failure to remove subscribers promptly will result in the revocation of mailing list ownership.
- Lists that contain large numbers of Yale email addresses can be deactivated by the Listmaster until the list owners can prove that they have the permission to email each list subscriber.
There is also some basic list etiquette that applies:
- The first time you send a message to a list, identify yourself as the owner of the list and instruct members to email you at listname-owner@panlists.yale.edu or listname-admin@mailman.yale.edu, respectively, to be removed. You should respond to removal requests promptly and send the requestor a confirmation email, preferably within 24 hours.
- When replying to only the person who wrote a particular comment, be careful to reply to only that person and not the whole list.
- Make certain that your subscriber list is typed correctly. When it is incorrect, anyone who sends a message to your list will receive a bounced email, though the message will reach all of the correct addresses. You should resend the message only to those who did not receive it the first time.
