- Home
- Student Technology Collaborative
- FAQs
- Graduating Student Information: Class of 2011
Graduating Student Information: Class of 2011
Overview
If you are returning to Yale in the fall as a graduate student, professional student, or employee, see the "Graduates Returning to Yale" section of this document.
Graduating students who are leaving Yale must prepare to live without their Yale electronic accounts. Student Technology Collaborative strongly recommends that all those leaving Yale cease relying on their Yale accounts before leaving campus. This means that you should start using new email accounts and should archive any important email or data you have stored on Yale servers.
If you have problems with this transition while you are still on campus, you can visit a computing facility during hours of the day when on-site staff are available for assistance.
Accounts of members of the class of 2011 will be removed at 5:00 AM on Saturday, October 1, 2011. All messages sent to your email account after this time will be bounced back to the sender. Email forwarding, email auto-reply, and Pantheon web pages cease to function at that time, and other data stored on the email and Pantheon servers will no longer be accessible. Please note: Students who become employees by taking summer jobs or other appointments with the University are reclassified by Human Resources. These accounts are terminated 21 days after their job ends, with a notification email sent to their account of record 14 days before that account is deactivated.
Virtual Yale Station: Lifelong Email Forwarding
As a service to Yale graduates, the Association of Yale Alumni runs a service called Virtual Yale Station. In May, all class of 2011 graduates should receive a letter about this service, which offers a lifelong email alias to all Yale alumni. Note that an email alias is not an email account. Instead, an alias redirects mail to an account of your choosing. See the Virtual Yale Station web site (http://www.aya.yale.edu/vys/) for more information.
Note that Virtual Yale Station is operated entirely by the Association of Yale Alumni. Yale Information Technology Services does not provide support for this service.
Email Forwarding and Auto-Reply
Email forwarding and auto-reply for Yale email accounts can be enabled using the Email Account Configuration Tool (https://config.mail.yale.edu). Note that both email forwarding and auto-reply will stop working when your account is deactivated on October 1.
Email forwarding works like physical mail forwarding that the US Postal Service performs. When you enable email forwarding, you define an address to which you would like all your messages delivered. Then all newly received messages are automatically redirected to the address you chose.
Email auto-reply automatically sends a message to those who send you email. This feature can be used to inform people that you are not reading email for a period of time, or that you are accessible at a different email address.
You may choose to use one or both of these services. An example of how you may choose to utilize these services is to set email forwarding to your new email address, while also enabling an email auto-reply to notify senders of your new email address.
Email and Internet Service Providers
If you wish to continue to use email as a means of communication, you will need to establish an email account outside of Yale. Your new employer or school may provide you with an account. Regardless, if you will have access to the Internet and web browser, you can make use of one of the many services that offers free web-based email. Gmail and Windows Live are popular options, but there are myriad of comparable services.
If you want Internet access in your new home, there are undoubtedly a number of Internet service providers offering access in your area. Note that Internet providers typically provide at least one email address as part of their service. Most local phone companies offer Internet access, and companies like AT&T WorldNet, CompuServe, EarthLink, and America Online offer nationwide dial-up access. If your needs are simple, you might consider a "free" advertising-based Internet provider like NetZero or Juno. Also note that phone companies, cable television companies, and others may offer high-speed "broadband" Internet access via ADSL or cable modem technology. While such service can be expensive, its speed rivals that of network connections in Yale dormitories.
Downloading Files
Many users have files stored on Olympus, the Pantheon's file server. This server is mapped to drive H on cluster computers. If you would like to archive data you have stored on this server, you will want to transfer it to your own computer, an external hard drive, or recordable CDs/DVDs.
The Pantheon Storage section of the STC FAQs contains detailed instructions on transferring files to and from the Pantheon.
You can also choose to archive your entire Pantheon directory via the Pantheon Account tool. This will allow you to download the contents of your Pantheon directory as a single zip file, and you can do this from anywhere you have access to a web browser. Click on Email Archiver Details to create and pick up an archive.
Downloading Email
Those who use program like Eudora or Outlook to access their Yale email via POP should find that all their messages have been stored on their personal computers. To test this, unplug your network connection from the wall and see if you can access your saved email. If you can, the messages are stored on your own machine and can be accessed even after your Yale account is gone.
If you instead use an IMAP client like Web Mail or Pine, some of your email is likely stored on Yale's mail servers. All your data stored on Yale's email servers will be deleted when your account is closed. If you have email messages you would like to keep, you must transfer them to your own computer or to a different account.
To transfer an email message to a different email account, use the "forward" function of your email program.
Pantheon Email
Transferring email from an IMAP server to your own computer or to a disk can be done via the Pantheon Account tool. Click on Download Your Home Directory and/or Email to create and pick up an archive.
Omega/Med Email
If your email account resides on the Omega (Medical) Server please go to Computing Resources for Students and follow the instructions under “Download and archive email using Webmail”.
Graduates Returning to Yale
Use the following chart to learn about account issues related to your changing role at Yale University.
| New Role | Information |
| School of Medicine, Nursing, or Epidemiology and Public Health student or employee |
If you are properly enrolled or employed at the School of Medicine, Nursing, or Epidemiology and Public Health your email and Pantheon accounts will continue without interruption. If you currently have an Omega account your account will be deactivated on October 1, 2010 and you will be contacted with new email account information prior to October 1. Additional information may be found at Computing Resources for Students. |
| School of Management student or employee |
The Yale School of Management has its own information technology group (SOM-IT). This department runs the email servers for the SOM community. At some point during the summer, messages sent to your firstname.lastname@yale.edu alias will start being directed to an SOM email server. Switching to their email system will involve changing settings in your email program or accessing a different web mail or login server. Note that your email and Pantheon accounts will be removed and thus stop working on October 1. You must start using a different account (such as your SOM) before that time. |
| other student or employee |
The Graduate School of Arts and Sciences, the Law School, and other Yale professional schools make use of email and Pantheon accounts. If you are properly enrolled or employed at the University, your email and Pantheon accounts will continue without interruption. If you will be employed at Yale after graduation, you must have your department's business manager contact Client Accounts and arrange for proper billing of your email service. If this is done, there should be no interruption in service. |
Obtaining Help
If you are having trouble using the Pantheon (including problems transferring files), see the STC FAQs.
For information about Email Services, visit the Email and Network Services web site or contact the Yale Postmaster.
If you have trouble using the Email Account Configuration Tool, contact email.tool@yale.edu.
If you need any other assistance, please request help from a Student Tech.
