Levels of data security at Yale

Good data security is about more than confidentiality - we also want to protect our academic and business data against loss due to accident or technical problems.

At Yale we have devised a three-level system to categorize data security:

1-Lock records

1-Lock records are available to the public or are issued to a school-wide or University-wide audience. Examples include course catalogues, bulletins, press releases, and student directory information.

2-Lock records

2-Lock records are those that do not contain information in the "three-lock" category but that are not available to the public or a broad University audience. Many student records and University business records would fall into this category

3-Lock records

3-Lock records contain information that:

1. Could be misused by a criminal
2. Yale is contractually obligated to keep confidential
3. Most people would share only with their family, their doctor, their lawyer, or their accountant

Examples of 3-Lock data include Social Security numbers, credit card numbers, trade secrets, medical records, tax records, grades for assignments and coursespassport numbers, Veterans Administration data, and bank account numbers.

Next →  Data scanning

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Related topics

• Overview of data security
• Data scanning
• Data scanning FAQ
• Glossary & A-Z index