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PC Eudora Pro 4 Configuration and Use Instructions

Step 0 -- Before you begin

You will need to know the following information when you configure Eudora:

Real Name or Your Name. As the name implies, this is your real name, as you want it to appear on outgoing mail.
Email Address or Return Address. This should normally be of the form firstname.lastname@yale.edu, where you replace "firstname" and "lastname" with your first and last names. You can check to see if this will work by connecting to http://www.yale.edu/cgi-bin/ph and looking up your directory record. If you see an "email_to:" line in your record, then you can use your firstname.lastname@yale.edu address. If you do not see this line in your record, and you are a current student, faculty member or staff member at Yale, you can send an email message to email@yale.edu requesting that your firstname.lastname alias be set up.
Login Name. This should be your NetID. For example, if your NetID were "xyz12", you would enter "xyz12".

NOTE: if you have a Biomed, Medical School, or other type of email account, enter your username on that system.

Incoming Server or Mail Server (Incoming) or Mail Host. This should be "netid.mail.yale.edu", where you replace "netid" with your NetID. For example, if your NetID were "xyz12", you would enter "xyz12.mail.yale.edu".

NOTE: if you have a Biomed account, enter "biomed.med.yale.edu", if you have a Medical School email account, enter "email.med.yale.edu", and if you have some other email account get in touch with your System Administrator to find out the correct POP mail settings.

We recommend that you connect using the POP protocol, rather than the IMAP protocol.
Outgoing Server or SMTP Server. This should be "mail.yale.edu".

NOTE 1: If you are using a non-Yale ISP (such as AOL, Compuserve, etc.) you will not be able to use "mail.yale.edu". Check with your ISP to find the address of an SMTP server you can use.

NOTE 2: If you have a Biomed or Medical School email account, enter "smtp.med.yale.edu".

Step 1 -- Start Eudora and begin configuring

To start Eudora, find "Email and Personal Accounts" under "Programs" in your Start Menu. Click on "Eudora".

The first time you run Eudora, you should see the New Account Wizard, which walks you through some of the basic configurations for Eudora. Using the information provided in Step 0, follow the on-screen instructions. Once the wizard has finished, select "Options" from the "Tools" menu, click the "Incoming Mail" icon in the "Category" column at the left, then proceed with Step 2.

If you don't see the wizard, or if you want to change previously existing settings, select "Options" from the "Tools" menu, then click the "Getting Started" icon in the "Category" column at the left. Using the information provided in Step 0, enter the appropriate settings. Then click on the "Checking Mail" icon, enter the settings for "Mail Server" and "Login Name", and proceed to Step 2.

Step 2 -- Further Configurations

There are several more things you will need to configure before Eudora is ready to use. How you configure Eudora depends primarily on from where and from how many machines you check your mail. We have a set of standard configurations; if you don't fit any of the descriptions below, email us at iic@yale.edu and we'll help you figure out what your settings should be.

NOTE: to use the Kerberos authentication style, you must have a Pantheon account. Also, you must install the a version of Eudora that includes the necessary Keberos software. The most recent version of Eudora available at http://www.yale.edu/acs/software/ and the version that comes with 1998 of the Dial-Up Networking software both include the necessary software. If you do not have one of these versions, or if you have a non-Pantheon email account, you will have to use the Passwords authentication style.
Incoming Mail (click on the "Incoming Mail" icon)

Configuration I: using Eudora from ONE machine

Server configuration: POP
Leave mail on server -- unchecked
Delete from server after -- unchecked
Delete from server when emptied from Trash -- checked
Authentication style -- Kerberos

Configuration II: using Eudora from TWO or more machines

You should pick one machine, the one you use most often, as your "Master" machine; all others should be "Slave" machines. The configurations below will ensure that the "Master" machine will always have a complete copy of all your mail. The "Slave" machine(s) should normally also have a complete copy unless you don't use it/them to check mail very often.

Eudora configuration on the "Master" machine

Server configuration: POP
Leave mail on server -- checked
Delete mail from server after 7 days -- checked
Delete from server when emptied from Trash -- checked
Authentication style -- Kerberos

Eudora configuration on the "Slave" machine

Server configuration: POP
Leave mail on server -- checked
Delete mail from server after -- unchecked
Delete from server when emptied from Trash -- unchecked
Authentication style -- Kerberos

Configuration III -- using Eudora on ONE machine, using Pine (or another non-POP email program) from a different machine

Set Eudora to use the same settings as the Master machine in Configuration II above.

Sending Mail (click on the "Sending Mail" icon)

For the "Domain to add to unqualified addresses":

all accounts: enter "yale.edu"

Immediate send -- checked for Ethernetted machines, unchecked for PPP/Dial-up machines
Send on check -- checked

Kerberos (scroll down, then click on the "Kerberos" icon)

Kerberos POP3 port: 1110
Realm: NET.YALE.EDU
Service name: kpop
Service format: %1.pantheon-po@%3

Miscellaneous (scroll down, then click on the "Miscellaneous" icon)

Empty Trash on Exit -- checked
all others -- leave as is

Click "Ok" to close the "Options" window. Eudora should now be configured correctly. Note that the settings above are recommended settings and unless you really know what you're doing you shouldn't change them.

Step 3 -- Using Eudora Pro

If you have questions about using Eudora Pro, try selecting "Topics" from the Help menu. Click on the "Contents" tab, then double-click on "How To". You should then see a list of basic topics; just about everything you need to know is available here. If you don't find what you're looking for, try clicking on "Index" for an alphabetical list of topics, or on "Find" to search for your topic.

Special note for "Slave" machines:

Normally Eudora keeps a copy of all outgoing mail. However, a message sent from the "Slave" machine will not automatically appear on the "Master" machine. If you want a copy of the outgoing mail to be automatically sent to you so you can save it on the "Master" machine, you will need to create Stationery that contains your email address on the "BCC:" line. For details on how to create Stationery, see Eudora's Help menu (look under Topics -- Contents -- How To -- Create Messages).
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