Before you can use Eudora Pro, you must first configure it so that it knows what email account to check, and so it knows what to do with your email. Note that these instructions are for Eudora Pro version 3.0.1, whereas the most recent version of Eudora Pro is version 4. If you would like the most recent version of Eudora you can download it from the ACS Software Site.

Contents

• Configuring Eudora Pro
• Using Eudora Pro
• More Information

Section I -- Configuring Eudora Pro

1. Start Eudora, then select "Options" from the "Tools" menu.
2. Within the "Options" box, click on the "Getting Started Icon".
   • In the "POP Account" box you will need to enter your POP Account information:

     Pantheon/POP Mail Accounts

     If you have a Pantheon account, or if you received a POP mail account with your PPP or ARA connection, your "POP Account" is as follows:

     NETID@NETID.mail.yale.edu

     where you replace NETID with your NetID. For example, if your NetID were xyz12, then your POP Account would be

     xyz12@xyz12.mail.yale.edu

     Your NetID is what you enter (along with your password) when you login to the Pantheon, and is also referred to as a Username or Login name.

     Non-Pantheon Accounts

     If you have an email account on some system other than the Pantheon, you should contact the Computer Support department from whom you received the account in order to find out the official address of your POP Server. The addresses below are provided as a convenience and are not guaranteed to work.

     • Biomed accounts (call Desktop Support at the Med School at 785-3200):
       BIOMED_USERNAME@biomed.med.yale.edu

     • Other Med school accounts (call Desktop Support at the Med School at 785-3200):
       USERNAME@email.med.yale.edu

     • Quickmail accounts
       You can't use Eudora with a Quickmail account. You must use the Quickmail client.

   • In the "Real Name" box, enter your first and last names.
   • Choose "Winsock" (not "Shell Account Access") as the connection method.
   • Make sure "Offline (no connections)" is not checked.
   
   
   


3. Then click on the "personal information" icon in the "Options" box.
   • The POP Account and Real Name you entered in the "Getting Started" box should be listed in this "personal information" box.
   • For the "Return Address" enter your email address. For most people this will be of the form FIRSTNAME.LASTNAME@yale.edu, but see below for more info on email addresses.
   • Leave the "Dialup Username" box blank.
4. Then go back to the "Options" box and click on the "Hosts" icon.
   • For "SMTP":
     • Pantheon account: enter "mail.yale.edu" Note: This SMTP setting will only work on the Yale network. If you have a different Internet Service Provider (ISP), you need to ask your ISP for the proper SMTP setting.
     • Biomed account: enter "biomed.med.yale.edu" (or call 785-3200)
     • Other Med School account: enter "smtp.med.yale.edu"(or call 785-3200)
   • For "PH" enter "directory.yale.edu"
   • For "Finger":
     • Pantheon account: enter "pantheon.yale.edu"
     • Biomed/Other Med school account: leave blank
5. Then click on the "Checking Mail" icon.
   How you configure the "Checking mail" screen depends primarily on from where and from how many machines you check your mail. We have a set of standard configurations; if you don't fit any of the descriptions below, email us at iic@yale.edu and we'll help you figure out what your settings should be.
   • Configuration I: using Eudora from ONE machine
     • Check for mail every -- 10 minutes for Ethernetted machines, 0 minutes for PPP/dial-up machines
     • Save password -- unchecked
     • Leave mail on server -- unchecked
     • Delete from server after -- unchecked
     • Delete from server when emptied from Trash -- checked
     • Authentication style -- passwords
   • Configuration II: using Eudora from TWO or more machines
     You should pick one machine, the one you use most often, as your "Master" machine; all others should be "Slave" machines. The configurations below will ensure that the "Master" machine will always have a complete copy of all your mail. The "Slave" machine(s) should normally also have a complete copy unless you don't use it/them to check mail very often.
     • Eudora configuration on the "Master" machine
       • Check for mail every -- 10 minutes for Ethernetted machines, 0 minutes for PPP/dial-up machines
       • Save password -- unchecked
       • Leave mail on server -- checked
       • Delete mail from server after 7 days
       • Delete from server when emptied from Trash -- checked
       • Authentication style -- passwords
     • Eudora configuration on the "Slave" machine
       • Check for mail every -- 10 minutes for Ethernetted machines, 0 minutes for PPP/dial-up machines
       • Save password -- unchecked
       • Leave mail on server -- checked
       • Delete mail from server after -- unchecked
       • Delete from server when emptied from Trash -- unchecked
       • Authentication style -- passwords
6. Click on the "Sending Mail" icon in the "Options" box.
   • For the "Domain to add to unqualified addresses":
     • all accounts: enter "yale.edu"
   • Immediate send -- checked for Ethernetted machines, unchecked for PPP/Dial-up machines
   • Special note for "Slave" machines: You may want to create Stationery so that a copy of mail you send from your "Slave" machine automatically gets sent to your "Master" machine. See below for instructions on how to create Stationery, then select the Stationery you created on the "Sending Mail" screen.
7. Click on the "Miscellaneous" icon in the "Options" box.
   • Empty Trash on Exit -- checked
   • all others -- leave as is

   Eudora should now be configured correctly. Note that the settings above are recommended settings and unless you really know what you're doing you shouldn't change them.

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   Section II -- Using Eudora Pro

   1. Checking mail

      To check for new mail, go to the File menu and select "Check Mail." Eudora should ask you for a password, then download any new mail. You should see a list of all mail (both new and previously-downloaded) in your Inbox. To read the content of an email message, double-click on it.

   2. Deleting mail from your Eudora Inbox

      To delete a message from your Eudora Inbox, click on it once to highlight it and then go to the Message menu and select "Delete."

   3. Composing mail

      You can write a new message, reply to a message someone has sent you, or forward a message you've received to someone else.

      To write a new message, go to the Message menu and select "New message". A new window will appear: the part above the divider line with the "To:," "From:," and other fields is called the header. Type the destination address for the message in the "To:" field. In the "Subject:" field, write a short note indicating what your message is about. (Click with the mouse to write in different fields.) Generally, you will only fill in the "To:" and "Subject:" fields-- the others will be desribed later.

      The area below the dividing line is where you write the text of the message. When you are done, click on the Send button and your mail message will be delivered.

      Replying to a message creates a reply to the sender and includes the contents of the original message. To do this, click on the message you want to reply to, go to the Mesage menu and select "Reply."

      Forwarding a message creates a new message with the contents of the original. To do this, highlight the message you want to forward, go to the "Message" menu and select "Forward."

   4. Attaching files to your message

      One of Eudora's most attractive features is that it lets you include just about any sort of file you can create on your computer along with your email message. While composing an email message, you can go to the Message menu and select "Attach Document." This will bring up a box asking you to find the file you want to attach in your hard drive. Once you find it, it will be included with your email message.

      Note: it is a very good idea to describe in the text of the message what kind of file you are including; specify what program it was written with and if it was on a Macintosh or a PC. Otherwise, the person receiving your message will have to guess what kind of file you have sent and might not be able to read it.

   5. Extra headers

   As you will notice, when you compose a message, there are a number of fields at the top that you do not have to fill in. They are provided for added functionality, and here's what they do.

   Cc: stands for carbon copy. You can enter additional addresses here. Carbon copying people indicates the message is not primarily intended for them but they should be aware of its contents.

   Bcc: stands for blind carbon copy. As above, but the person in the "To:" field won't know that a copy of the message was sent to the person in the "Bcc:" field.

   Attachments: you never fill in this field. Whenever you attach a document to a message, it is automatically noted here.

   6. Creating an Address Book entry

   To add a person to your Address Book, go to the Tools menu and select "Addressbook." Click the button that says "New" at the bottom. In the next screen, enter a name for the shortcut. If you click on the box labeled "Put it on the recipient list" you will be able to select "New message to" this person from Eudora's Message menu. Click on "Ok" and you will return to the Addressbook window. Your cursor should be in the "Addresses" box: type the person's email address here. When you are done, close the Nicknames window and save the changes when you are prompted.

   Note: if you want to create a mailing list with multiple addresses, follow the same steps for creating a nickname and enter all the addresses in the "Addresses" box, hitting the Return key after each address so each is on its own line. Whenever you send mail to that nickname, a copy will be sent to every address listed in its "Addresses" entry.

   7. Creating Stationery
      1. Select New Message from the Message window.
      2. Enter any information you want to appear on the Stationery. NOTE: for "Slave" machines, you may want to enter your own email address on the "BCC:" line so that you can keep a copy of all your outgoing mail on your "Master" machine.
      3. Select Save As from the File menu, click on the Stationery box, type a name for the Stationery in the Filename box, then click Save. You should now be able to use this Stationery by selecting New Message With in the Message window. You can also have every new message use this stationery by selecting the Stationery in the Sending Mail section of the Options Window (see number 6 of section I above).

      For More Information

      • Full PC Eudora Pro Manual (needs Acrobat Reader)
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