[an error occurred while processing this directive] Note that these instructions are for Eudora Pro version 3, whereas the most recent version of Eudora Pro is version 4. If you would like the most recent version of Eudora you can download it from the ACS Software Site.

Using Eudora Pro 3

1. Configuring Eudora Pro

Before you do anything else, you need to give Eudora some basic information about yourself. Go to the Special menu and select "Settings." Under "Getting Started" there are two fields to fill. For Pantheon accounts, or POP mail accounts obtained jointly with PPP/ARA, your POP account is in the format of " NetID@NetID.mail.yale.edu" (without quotes). For example, a person with a NetID of xyz would configure the POP Account information as " xyz@xyz.mail.yale.edu" (without quotes).

Your NetID is what you wrote on the application for the account. It is the same as Minerva/Pantheon's login, and it is also referred to as a Username.

You should also make sure that your SMTP server information is correct by checking under "Hosts" while you are still in "Settings". The correct setting for the SMTP server is "mail.yale.edu" (without quotes). Note: This SMTP setting will only work on the Yale network. If you have a different Internet Service Provider (ISP), you need to ask your ISP for the proper SMTP setting.

Medical School affiliates with Biomed accounts can use Eudora to check their Biomed mail. The POP account would be: Biomed_username@biomed.med.yale.edu.
If you are not sure what your Biomed username is, or have any questions regarding your Biomed account, call 785-3200 for support.

Fill in your real name in the appropriate field. When you are done, click on the icon labeled "Personal Information." Fill in the "Return address" field with your email address. Then you're done-- click the "OK" button.

2. Checking mail

To check for new mail, go to the File menu and select "Check Mail." Eudora will ask you for a password if you have not told it to save it. If you have new mail, Eudora will notify you and list it. To read a mail message, double-click on it. To delete it, click on it once to highlight it and then go to the Message menu and select "Delete."

Messages that are not deleted will stay in your "In" mailbox. To view its contents, go to the Mailbox menu and select "In."

You can also save the message as a regular text file by selecting it, going to the File menu, and choosing "Save As."

Eudora can check for new mail automatically while you do other things. To set this option, go to the Special menu, select "Configuration," click on the icon labeled "Checking Mail" on the left. Fill in the box labeled "Check for Mail every ... Minute(s)" with the desired value (if you enter zero, Eudora will not check your mail automatically).

3. Saving your password

To save your password, go to the Special menu, select "Settings." A new screen will appear with a list of icons on the left side: click on the icon labeled "Checking Mail," then click on the box labeled "Save Password." If you change your mind, just uncheck the box and Eudora will start asking you for your password the next time you start it.

4. Composing mail

You can write a new message, reply to a message someone has sent you, or forward a message you've received to someone else.

To write a new message, go to the Message menu and select "New message" (or "New message to >" if you want to send it to someone on your recipient list-- see below for more info on this). A new window will appear: the part above the divider line with the "To:," "From:," and other fields is called the header. Type the destination address for the message in the "To:" field. In the "Subject:" field, write a short note indicating what your message is about. (Click with the mouse to write in different fields.) Generally, you will only fill in the "To:" and "Subject:" fields-- the others will be desribed later.

The area below the dividing line is where you write the text of the message. When you are done, click on the Send button and your mail message will be delivered.

Replying to a message creates a reply to the sender and includes the contents of the original message. To do this, click on the message you want to reply to, go to the Mesage menu and select "Reply."

Forwarding a message creates a new message with the contents of the original. To do this, highlight the message you want to forward, go to the "Message" menu and select "Forward."

5. Attaching files to your message

One of Eudora's nice features is that it lets you include just about any sort of file you can create on your computer along with your email message. This comes in handy when you want to send someone a report you've written in Microsoft Word, for example, but it is way too long for you to cut and paste into an email message. No problem! While composing an email message, you can go to the Message menu and select "Attach Document." This will bring up a box asking you to find the file you want to attach in your hard drive. Once you find it, it will be included with your email message.

Note: it is a very good idea to describe in the text of the message what kind of file you are including; specify what program it was written with and if it was on a Macintosh or a PC. Otherwise, the person receiving your message will have to guess what kind of file you have sent and might not be able to read it!

When you get a message with a file attached, Eudora will alert you and ask you where to save the attached file.

6. Extra headers

As you will notice, when you compose a message, there are a number of fields at the top that you do not have to fill. They are provided for added functionality, and here's what they do.

Cc: stands for carbon copy. You can enter additional addresses here. Carbon copying people indicates the message is not primarily intended for them but they should be aware of its contents.

Bcc: stands for blind carbon copy. As above, but the person in the "To:" field won't know that a copy of the message was sent to the person in the "Bcc:" field.

Attachments: you never fill in this field. Whenever you attach a document to a message, it is automatically noted here.

7. Adding a person to your recipient list

The recipient list provides a shortcut for frequently used addresses. When you add people to your recipient list, you can go to the Message menu, select "New message to >" and see their addresses displayed on a list that appears to the left of the menu. Your new message will be directed automatically to the address you select.

To add a person to the list, go to the Windows menu and select "Nicknames." Click the button that says "New" at the bottom. In the next screen, enter a name for the shortcut and click on the box labeled "Put it on the recipient list." Click on "Ok" and you will return to the Nicknames window. Your cursor should be in the "Addresses" box: type the person's email address here. When you are done, close the Nicknames window and save the changes when you are prompted.

Note: if you want to create a mailing list with multiple addresses, follow the same steps for creating a nickname and enter all the addresses in the "Addresses" box, hitting the Return key after each address so each is on its own line. Whenever you send mail to that nickname, a copy will be sent to every address listed in its "Addresses" entry.

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