Yale University.
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Frequently Asked Questions

Yale is moving to a 100 percent online application process. With internet access, one can search for jobs 24/7, anytime, anywhere. For those without home or office internet access, computers are available at various campus locations including:
--Yale University libraries
--Lobby of 155 Whitney Avenue

Job Applicants

How do I find jobs at Yale that I'm interested in?

  1. In the STARS job posting system, go to the Job Postings site or click on Search Jobs Now link (active February 2007) on this page!
  2. You can search jobs by:
    • Date posted
    • Job type (Service & Maintenance, Clerical & Technical, Managerial & Professional)
    • Job family (Administrative, Research, Financial, etc.)
    • Campus location: Central, Medical, Library
    • Job requisition number (Auto req ID)
    • Key words
  3. Review multiple job postings or one posting at a time.

How can I apply for jobs at Yale University?

Go to the Job Posting site and search jobs. After reviewing the job description of a particular position of interest:

  1. Click on Apply to Jobs
  2. If you are a first-time applicant, you will be prompted to create an account with a unique username and password.
  3. Make sure the information you're submitting is accurate. Answer all questions that are part of the application process.
  4. Click the Submit button.
  5. Once your resume is in the system, it becomes part of a searchable recruitment database. However, Yale will not consider you an applicant until you submit your resume to a specific job requisition that you're interested in pursuing.

How can I create an account?

  1. Click on the Apply to Jobs.
  2. You will be asked to create an account with a unique username and password. You will also need an email address. If you do not have an email account, here is a link to Yahoo or Hotmail so you can create a free email account.

What if I don’t want to or cannot apply online?

Applying online is the best means for you to pursue employment or develop your career at Yale.

  1. Computers at various campus locations can provide you with internet access:
  2. If you need help applying online, please contact Staffing and Career Development at 203-432-5700.

How can I confirm that I applied online successfully?

You will receive an email confirmation. If you need additional help, please contact the Staffing and Career Development help team at 203-432-5700.

What happens after I submit my application and resume in the system?

  1. Your application/resume will be reviewed by an HR staffing representative.
  2. If you meet the minimum requirements for the position you've applied for, your application/resume will be sent to a hiring manager for further review and consideration.
  3. You will be called in for an interview by the hiring manager if you are among the best qualified for the position.

Since the volume of applications/resumes that Yale receives is so great, we can not personally respond to inquiries about the status of your application, but you will receive updates by email as you move along in the process.

Do I have to re-apply each time I see a job that I'm interested in?

Yes, you do. You need to apply directly for each and every job you're interested in, even though uploading your resume into your account makes that resume part of Yale's searchable database.

What if I have different resumes that I want to submit for different types of jobs? Is it possible to have more than one version online?

Yes, with the STARS Resume Manager feature, it is possible. You can store, edit or delete up to five versions of your resume and cover letter. Just log-in to the system once you've created an account and click on Resume Manager.

How can I update my resume and/or cover letter?

You can update your resume and/or cover letter with the STARS Resume Manager feature:

  • Log-in to the system once you've created an account and click on Resume Manager. You don't have to apply for a job if you wish to only update your resume or cover letter.

How often should I update my resume on STARS?

You should update your resume every six months or as necessary to reflect:

  • Changes to your work history or educational status
  • New skills
  • New software application experience that you've acquired

How long do you keep applications on file?

Your resume will remain active for searches in Yale's database for one year.

Once I’ve created my account and applied for a job that I am interested in, how will I know the status of my job application?

You will receive email updates from Yale as you move along in the process.

Faculty and Hiring Managers

How do I complete a job requisition?

If you are currently a non-STARS hiring manager:
Your HR liaison, your HR Generalist or staffing representative can eLink the job requisition form to you to complete and submit.

If you have user access to STARS:

  • Go to your STARS home page
  • Find the option to create a job requisition in the drop-down menu
  • Fill out the requisition online and email it to your assigned recruiter

The job requisition will be routed through the approval channels and then to the Staffing and Career Development office.

How can I get user access to STARS?

User access will be given beginning in late April after you go through the process of completing STARS training.

How will I know when the job requisition is posted to the website?

You will be notified by email that the job requisition has been reviewed and opened by a staffing representative. The requisition will post within 24 hours.

Will I have a way to view all candidates who apply for my position?

If you have user access to STARS, you will be able to view every applicant who meets the minimum qualifications for the open position in your department as determined by the recruiters in the Staffing and Career Development office.

If you are a non-STARS system user, you'll be able to view these candidates via an eLink sent to you by the recruiter.

Can I manage the candidate pool?

Yes, the STARS system will help you manage your candidate pool.

How quickly can my job be filled when I find candidates?

STARS allows candidates to progress quickly through the recruitment process. Offers to your selected final candidate should be made within 24-48 hours of the completion of the approval process.

How do I set up an e-mail filter for STARS?

To set up an email filter for STARS using the Thunderbird client, click on Thunderbird filters.