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Policies & Procedures

Yale University's employee referral program, Refer Some Valuable People (RSVP), provides an opportunity for current employees to refer talented candidates for hard-to-fill positions that are bonus-eligible.

The following information provides details about the policies and procedures of RSVP, including:

• Employee Eligibility
• Referral Bonus
• Referral Candidate Criteria
• Positions Eligible
• Program Oversight & Dispute Resolution
• Disclaimers & Warnings

A PDF of the program's policies and procedures is also available.

Employee Eligibility

• Yale University M&P, C&T and S&M staff are eligible to participate in the Employee Referral Program.
  • Contract/Temporary/Casual employees, faculty and students are excluded from making referrals.
  • Recruiters, Candidate Development Specialists and HR Generalists are not eligible to receive a referral bonus, but are encouraged to make referrals.
  • Hiring Managers are excluded from receiving a referral bonus if their own referral is hired into a position that they supervise or that falls within their reporting line.
• Referring employee must be employed by Yale University at the time of referral and at the time the referred candidate commences employment in order to receive a referral bonus.
• Referring employee must follow program procedures to qualify for referral bonuses.
• Referring employee must not violate non-compete agreements with former employers.
• Referring employee agrees to be available to provide a reference for the referred candidate, as needed.

Referral Bonus

• Referral bonus: $500 for each hire of a successfully referred candidate into any eligible position (posted on the Employee Referral Gateway).
• No limit to the number of referral bonuses an employee can receive.
• No limit to the number of referrals an employee can submit.
• Referral bonus will be paid via the payroll system in the first unprocessed pay period following the referred candidate’s start date.
• Referral bonuses are considered income and will be subject to all applicable taxes.

Referral Candidate Criteria

• Referral bonuses will not be paid for candidates already in the STARS database prior to referral.
• If more than one employee refers the same bonus-eligible candidate, the eligible referral is the one received first.
• Referrals of current Yale University employees are not eligible for referral bonuses.  This includes referrals of current staff, faculty, casuals, temps, contractors and consultants.
• Approved referrals are valid for one (1) year after the referral date.
  • The referring employee will receive a referral bonus if the referred candidate is hired for any eligible staff positions to which they apply during that year.
• Employees may not use advertising to identify and submit referrals, or submit referrals obtained through job fairs.

Positions Eligible

• Only referrals to ITS and Development jobs are eligible for a referral bonus during the initial phase.  ITS jobs are defined as jobs within the ITS organization, and Development jobs are defined as jobs within the Central Development office/organization.
• Referrals for jobs outside of ITS or Development will be accepted but are not eligible for a referral bonus during the initial phase.
• Referrals are accepted at any time, regardless of openings.
• General submissions (not specific to a posted position) are accepted.

Program Oversight & Dispute Resolution

• Employees have the right to appeal any ERP-related decisions in a formal appeals process. The ERP Appeals Form must be completed as part of this process.
• All appeals will be ruled on by the ERP Oversight Committee in the Yale University Staffing and Career Development Department.  Decisions of the ERP Oversight Committee are final.

Disclaimers & Warnings

• Yale University reserves the right to modify or discontinue the Employee Referral Program at any time.