Thank you for your support as we move to an updated, University–wide version of Kronos. We’ve outlined below additional questions and answers for you.Show all answers | Hide all answers
With the enhanced My Time application, we will offer a variety of new and improved reports. We have also retired a number of reports. The My Time (Kronos) Reports Guide includes a list of these reports.
Local business offices and HR support can help with the review of existing reports and funnel requests to the Yale Next project team.
We are now accessing Kronos through Yale’s uPortal. Once a user logs onto the portal with their NetID and Password, a link to My Time will be available in the upper right corner.
Because the My Time application is going to be used by all employees here at the University, this is not possible. As a common process, please review the request and make a determination based on the department staffing needs. Additionally, My Time provides the ability to type in a note informing the requestor that their request was denied due to a predetermined blackout period.
My Time uses the supervisor of record located in the Oracle application and we can only store one supervisor. However, My Time provides the functionality to delegate someone to cover for those on vacation and the local business office to assist in an absence.
Over the next month, we expect employees to use the existing, paper–based process, however strongly encourage supporting them to use the new kiosk–based process. At the kiosk, employees can access can access lots of interesting University information via the portal.
Yes, Local 35 employees can see their timecard and it is read–only. Other employees’ members will begin in November to use the online features in My Time for time entry. Stay tuned for more information on that upcoming deployment.
These parameters are not set by Human Resources because we recognize that each department has unique staffing needs. Each department has determined how far in advance an employee must request time off. For example, a department may require that employees must request a vacation day no later than 2 business days before the proposed day off. Please check with the appropriate business office or manager for specific guidelines.
It is recommended that supervisors direct employees to the Employee Service Center at 203.432.5552 to speak with the Human Resources Leave Coordinator. The Leave Coordinator is trained to discuss the options that the employee has for taking leave time and will recommend the best course of action.
Supervisors or employees can contact their business office or the Employee Service Center at 203.432.5552 to help with this information.
Employees should request unpaid time off as they do today—through a paper form or as a discussion with their supervisor.
Employees should request advance vacation pay as they do today—through a paper form or as a discussion with their supervisor. Advance Vacation (ADV VAC DAY) is the available My Time paycode used to mark an advanced vacation pay request.
The Rule Violations will not allow employees to request multiple types of time off for the same time period. For example: Billy submits two requests for a vacation day and a sick day on October 30.
Time clocks will not display My Time inbox messages. Employees must log in to their inbox via the Kiosk to view any messages or if they have an Outlook account, they will receive an email in their Outlook inbox.
Supervisors may name a delegate in the My Time application to approve timecards and time off requests on their behalf for the duration that they are out of the office. This Manager Delegation can be found in the My Actions link in My Time.
The email will contain a link to the log in page of My Time. Supervisors will need to log in to My Time to approve any requests.
Employees should request holiday time as they do today—with a paper form or through a discussion with their supervisor. After the discussion with the supervisor, the supervisor is to enter the paycode change in My Time.
If a Dining Services employee, on the auto deduct meal rule, swipes out on their lunch break this will result the system as an exception. My Time will display Early Out and Late In punches on their timecard. The supervisor will then need to adjust their punches for the day using paycodes.
The system will not display rounded punches. The punches will be displayed as they are coming in through the clock. The rounding rules will be taken into effect in the amount column. For example: If an employee punches in at 8:02 am and punches out at 4:01 pm, the in and out columns on the timecard will display the punches as listed above. The amount column on the timecard will display a total of 8 hours.
The Time Detail report will display the paycode used as well as the comment added to the paycode.
Wages will not be displayed on the timecard. Administrative users who need access to this information will be able to view wages through an alternate system.
What do we do for those employees who are requesting time off in November for the following year but are on the Alternate Work Program? How will their new manager see that they have requested time off and been approved for it?
If the employee is allowed to request time off for the period, the supervisor will have visibility to see their time off dates. Once the time off request has been approved, the employee’s timecard is automatically updated with the time off details. The new supervisor will be able to see this on the employee’s timecard. The supervisor may also view this information from the Work & Absence Genie located on their homepage of My Time.
Yes, this will need to be done manually on the My Time timecard using paycode edits by the supervisor.