My Pay and Info is the latest online tool to be introduced on the University portal. Instructions are posted online on the University portal to enable you to:
As a result of its online functionality, My Pay and Info eliminates the need for paper payslips for those who receive their pay via direct deposit.
Please note: Service and Maintenance employees and Yale police will continue to receive paper payslips due to their limited access to computer kiosks.
As a result of the online capabilities that My Pay and Info provides, the University is encouraging you to support sustainability initiatives by going paperless. The University, however, also realizes that you have preferences for receiving and viewing your payroll information. Therefore, the application is flexible to provide you the option to print your payslip using My Pay and Info, or request to continue receiving paper payslips after your first online payslip is posted to My Pay and Info.
For questions about My Pay and Info, please contact the Employee Service Center at 203-432-5552 or firstname.lastname@example.org.
Yes. Casuals can use My Pay and Info. To access My Pay and Info you will need your NetId and Password. To obtain help with your NetID please contact the ITS Help Desk at 203-432-9000.
Yes. My Pay and Info is available for all Yale faculty (and postdoctoral associates), staff and students who are paid through the Oracle system. To access My Pay and Info you will need your NetId and Password. To obtain help with your NetID please contact the ITS Help Desk at 203-432-9000.
You can access My Pay and Info now.
We encourage you to use My Pay and Info. If you need support, you can contact the Employee Service Center at 203–432–2552 for assistance, but you are always welcome to visit us at 221 Whitney Avenue.
Yes, you can access My Pay and Info from home. You will not need VPN to access My Pay and Info from home.
Please follow the data entry standards set forth in the Directory guide. Below are links as a helpful guide:
All action navigation buttons are located on the right–hand side of the screen.
No. All paydays will remain the same.
View the payroll calendar at http://www.yale.edu/finance/controller/payroll/payschedule.html.. If you make changes prior to a specific "payroll process date and time," then the changes will become effective in that payroll.
Please refer to the table below to see when your first online payslip will be available.
If you are paid:
Date of First Online Payslip:
You will be able to view your payslip in My Pay and Info on your pay date.
Changes to your personal information in the “Basic Details” section are limited to one (1) update per day. After making one change, you will not be able to make any other changes on that day and only a future dated change can be made. Once a future dated change is made, a “View Future Changes” button will appear. Aside from the “Basic Details” section, you can make unlimited changes in other areas of the application. The last change entered before the payroll processes will be reflected on your payslip.
This process has not changed. You will receive your paper payslip in the same manner as it is currently delivered to you.
After you receive your first online payslip, you can request to continue receiving your paper payslip. By logging into My Pay and Info on the Yale Portal and selecting the Direct Deposit tab, you can opt to once again receive paper payslips by selecting “Yes” in the Print Payslip column on the account that lists the amount as “remaining pay”. The “remaining pay” determines whether or not you will receive a paper payslip. If it says “yes” for the remaining pay account then you will receive a paper payslip. Once you elect to receive paper again, delivery of a paper payslip to you will resume the next pay cycle. If it says “no” for the remaining pay account, then you will not receive a paper payslip. Either way, you can view and print your payslip online.
Yes, you will be able to print your payslip through My Pay and Info. At least one year of previous payslips will be available online. Please use discretion when printing to a shared printer.
Yes, employees will be able to “opt out” of receiving paper payslips and go paperless. By logging into My Pay and Info on the Yale Portal and selecting the Direct Deposit tab, you can opt to receive your payslip online by selecting “No” in the Print Payslip column on the account that lists the amount as “remaining pay”. The “remaining pay” determines whether or not you will receive a paper payslip. If it says “No” for the remaining pay account then you will not receive a paper payslip. No matter what preference you choose, you can always view your payslip online.
The payslips are pdf documents and can not be loaded into a product like Quicken.
Yes. You can print your payslip from the Payslip tab in the My Pay and Info application. Please use discretion when printing to a shared printer.
You can see at least one year of your prior Yale payslips.
If you want to continue receiving a printed payslip, you can set the Print Payslip button to Yes on the Remaining Pay line in the Direct Deposit tab and you will receive a printed payslip in the same manner as you previously did.
For most employees the default is set to not print. You can change this setting, if you would like a printed payslip to be delivered to your work location.
Individuals in layoff status will receive their payslip via U.S. mail.
No. PTO cannot be viewed on your payslip. You will need to access My Time to view your PTO.
Direct deposit will enable you to:
If you already have a payroll deduction going to Northeast Alliance Federal Credit Union, please do not add it as a direct deposit; it will continue to be a payroll deduction. At a future date it will be converted to direct deposit; no action is required on your part. You will continue to see the credit union payroll deduction on your payslip tab.
People on salary continuation (i.e., dismissal payments) still have access to My Pay and Info. When their salary continuation ends, they will no longer have access to the system. The Human Resource transaction center changes the payment delivery method to U.S. mail when salary continuation starts and arranges for the payslip to print. Employees on salary continuation can still receive direct deposit, and Yale will mail their paper payslips to the employees’ home address.
Priority 1 is the first amount that will come out of your paycheck and be deposited into the first account. Any remaining pay will be distributed among the lower priorities. Your “remaining pay” account will always be your lowest priority. If you wish to have money deposited into each account every month and you do not assign amounts/percentages that are higher than your actual net pay, then the priorities do not matter. For example:
Employee’s Net Pay: $1,000
In the above example, $100 will be deducted from your pay and deposited into the first account. Then 10% of your total net pay ($100) will be deposited into your second account. The remaining pay ($800) will be deposited into the third account.
*Note: If you switch the priority of 1 and 2, the pay would still be distributed the same ($100 into each account and remaining pay in the 3rd account).
Examples where priorities DO matter:
Employee’s Net Pay: $1,000
In the above example, $800 will be deposited into the first account and 20% of your total net pay ($200) will be deposited into your second account. Since $800 + $200 = $1,000. There is nothing left over to be deposited into the third account.
Employee’s Net Pay: $1,000
In the above example, $900 will be deposited into the first account and 20% of your total net pay ($200) would be deposited into your second account. However, since the employee’s net pay is only $1,000 and priority 1 is depositing $900 into the first account, there is only $100 left over to be deposited into the second account, and no remaining pay to be deposited into the third account.
Direct deposit changes will be effective in the next payroll that processes after you’ve made a change. Visit the Payroll website at http://www.yale.edu/finance/controller/payroll/payschedule.htmlPayroll website to see when each payroll processes.
If you currently have direct deposit, you do not need to do anything if you wish to continue using direct deposit.
Yes. iExpense reimbursements will be directed to your ‘Remaining Pay’ account.
Yes. The Transit Code is the same as the Routing Number. You can obtain your bank's Transit Code from their website, your checkbook or savings passbook, or you can contact the bank to request this information.
We suggest you input your name. The system requires this field.
Yes, your deductions will remain the same as they are today. There is no change to your deductions unless you initiate one (i.e., enroll or disenroll in parking).
Changes to your payroll deductions (like an increase or decrease to your Retirement savings) can be made through My Benefits.
Yes. Your payroll deductions will remain the same.
The Payslip tab will show you a detailed breakdown of your payroll deductions, just as you see it now on the printed payslip.
Yes. Click on the Tax tab and then use the printer icon or File Print from the menu and it will print to your designated printer. Please use discretion when printing to a shared printer.
If you have no changes to make, there is nothing further to do. We ask that you confirm your personal information to be sure it is up–to–date.
Yes. There are instructions online, in the tip message above the “State Tax Form” link with submission instructions.
The state tax form is blank. The federal taxes are entered online and will display your current elections.
Federal law requires that the W-2 be delivered to the employee. However, you do have the option to receive it electronically. Please review the “View or Print Your W–2 Wage and Tax Statement” quick guide at http://www.yale.edu/hronline/mypay/documents/TaxInfoW2QuickGuide.pdf..
The I–9 process remains in force and does not change. New employees are required to complete the I–9 form within 3 days of employment.
There are IRS instructions you can reference. Yale cannot offer advice to its employees on how to fill out a W–4 Form.
There is currently no functionality in place to create electronic W–4 Forms for all states in which Yale employees live.
Yes. Address changes in My Pay and Info will update your W–2 form.
Yes, student employees who are paid by Yale have access to the direct deposit features on My Pay and Info. To access My Pay and Info, you will need your NetID and password. To obtain help with your NetID, please contact the ITS Help Desk at 203-432-9000.
Yes, student employees will have access to My Pay and Info. They will be able to manage their tax information and direct deposit information, as well as view their payslips online, with the exception of updating their personal information. Students must use BANNER to make any changes to their personal information. To access My Pay and Info, you will need your NetID and password. To obtain help with your NetID, please contact the ITS Help Desk at 203-432-9000.
Retirees will not see their information in My Pay and Info, unless they are working at Yale as a casual employee.
Retirees receive their pay through Northern Trust since they are not paid through Yale. Once retired, there will be no payslips for retirees to see via My Pay and Info, unless they work as casual employees or are rehired by Yale. Retirees working casually will have access to My Pay and Info to see their casual payslips.
New hires will be provided information about My Pay and Info during New Employee Orientation.
Yes, casual employees can use My Pay and Info. To access My Pay and Info, you will need your NetID and password. To obtain help with your NetID, please contact the ITS Help Desk at 203-432-9000.
As an institution that receives federal funding, Yale provides information to the federal government detailing the racial and ethnic make-up of its employee population. What you indicate as your race and ethnicity enables Yale to communicate to you about opportunities and events that might be of special interest. For example, employees who indicate that they are Hispanic or Latino will be added to the mailing list of the Yale Latino Networking Group.
The US Department of Education requires that we collect the race/ethnicity information in this new 2–question format. The question format is taken directly from the Federal government reporting requirements specifications.
Please use the definitions at the bottom of the page and select the group(s) that most closely resembles your Race and Ethnicity.
We are always seeking to attain the most current, accurate information. The reviewing and/or updating of your personal information is very much appreciated, as it helps to remove misinformation from the system and improve the quality of our data.
No, you are not required to select a Race.