Generic Job Description
Museum Assistant II
Grade D
Representative
Duties:
- Develops and modifies operational systems, educational programs and related teaching aids.
- Serves as a principal source of information to the public, visiting scholars and students. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries.
- Prepares and monitors budgets, grants and financial material related to particular collection and exhibits.
- Maintains the order of and ensures the special care, security and proper user handling of collection or educational programs.
- Identifies and implements conservation programs for collections.
- Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques.
- Catalogues and makes specialized identifications of new acquisitions.
- Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and dissembling exhibits.
- Conducts research related to the collections and exhibits.
- Coordinates and assigns teaching schedules.
- Composes correspondence related to the collections and exhibits.
- Oversees and instructs other support staff.
- May collect specimens for use in exhibits.
- Performs clerical functions incidental to museum activities.
Family: Museum/Curatorial
Job Code: 577 Date: 2/89
The job duties
listed above are representative and characteristic of the duties required
and the level of the work performed in the job title. The duties will
vary from incumbent to incumbent in the job title.
Yale
University Clerical and Technical Job Description
Job: 577 Museum Assistant II Grade D
Required Knowledge:
- Advanced knowledge; college-degree; substantial knowledge in a specialized field; substantial knowledge in a broader field of learning.
- Limited knowledge of business, accounting, or commercial procedures with detailed knowledge in these particular areas.
- Limited knowledge of University organizational policies and procedures generally; detailed knowledge of a narrow area of University rules and procedures.
Required Skills
- Extracts and compiles a range of data from written sources, from individuals by asking questions, or from one or several given data bases, limited interpretation of data.
- Uses a variety of standard reference works and several library catalogues or reference databases.
- Classifies material for filing; use of straightforward or complex filing systems.
- Summarizes, revises, or makes limited use of complex, technical, or specialized literature.
- Composes, proofreads or edits formal general correspondence, memoranda, short reports, or grant applications for internal or external circulation.
- Occasional use of more complex machines, such as word processors or personal computers.
Office and Administrative Skills
- Keyboards letters, memos and other moderately complex material.
- Formats, stores, and files data on a personal computer to generate basic, pre-established reports.
- Arranges for and coordinates schedules, appointments, projects, conferences, and major events.
- Advises, screens, and refers callers and visitors.
Experience, Education, and Formal Training
- Two years of related work experience in the same job family and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Complexity and Organization
- Wide variety of complicated job tasks requiring coordinating numerous processes/methods.
- Primary responsibility of job is to coordinate and organize the work of others.
Interpersonal Relations
- Ongoing involvement outside immediate work unit.
- Offers or obtains specialized information and provides assistance on general matters.
- Trains, instructs or teaches others in academic, research or other professional matters.
Supervisory Guidelines
- Work is subject to general review on an occasional basis.
- Incumbent plans and schedules own work and/or work of others based on the understanding of broadly defined objectives and priorities; supervisor reviews work after completion.
- Instruction provided only in new situations, methods, procedures that are not clearly related to existing tasks and duties.
Independent Judgment
- Established procedures/policies govern some work situations.
- Regular exercise of independent judgment or initiative.
- Problems cannot usually be solved by following established procedures; solutions must be found independently.
Leadership Responsibility
- Often provides work guidance or orientation of others.
- Often distributes and monitors work.
Impact and Consequence of Error
- Work has significant impact both on more than one department and outside the University.
- Errors are not necessarily recognizable and cannot always be corrected and can cause considerable harm or financial loss to individuals, departments, and the University, or to other individuals and groups.
Working Conditions
- Slight possibility of safety risks.
- Occasional conflicting demands, time, pressures, deadlines, or emergencies.
- Regular sustained concentration.
- Some physical effort
or dexterity.
Example 1
Museum Assistant II
(577)
Salary: D
General Purpose:
Reporting to the curator of African Art, act as assistant to the curator
and source of information and access to the African Art collection for
the public, visiting scholars, faculty and students.
Essential Duties of
Position:
1. Assist and report to the curator of the department.
2. Serve as principal source of information on the African Art collection
to the public, visiting scholars, and students.
3. Work directly with works of art and objects including handling, measuring,
describing, classifying, and re-cataloguing.
4. Maintain the order and ensure the special care, security, and proper
user handling of collections and exhibits.
5. Conduct research related to the collections and exhibits.
6. Oversee and instruct bursary students for clerical tasks and basic
collection care.
7. Maintain departmental library, order photos from outside collections,
and maintain object files.
8. Compose correspondence related to the collections and exhibitions.
9. Prepare and monitor departmental and exhibition budgets.
10. Perform clerical functions incidental to museum activities.
Education and Training:
1. Two years of related work experience and a Bachelor's degree in a related
field; or an equivalent combination of experience and education.
2.Preferred: Museum training or comparable museum experience. MA in history
of art in African Studies.
Skills and Abilities:
1. Must demonstrate the ability to take initiative, anticipate actions
needed and possess excellent organizational and interpersonal skills.
2. Skills in word processing, data entry, and Internet use.
3. Preferred: Knowledge of African art and a foreign language.
Example 2
Museum Assistant II
(577)
Salary: D
General Purpose:
Serve as the center of organization of the development, and also as the
principal source of information to scholars, students and the public.
Handle and organize the department's extensive collection or works on
paper. Use and maintain sophisticated collections database system for
the collection. Coordinate and centralize the department's
activities, both internally and in relation to the general activities
of the Gallery and beyond.
Essential Duties:
1. Assist and report to the curators in the department.
2. Work with curators to maintain collections, files, and library.
3. Work directly with prints, drawings and photographs, including researching,
re-cataloging, classifying, describing, handling, and measuring objects.
4. Oversee daily activity in the office. Maintain office calendar and
files. Oversee and instruct other support staff, including student assistants
and interns.
5. Make appointments for professors, students, and other visitors and
provide information to them on the collection and/or individual objects.
Brings works of art from storage to public study room for classes or individual
study, and re-file the works; may require lifting up to about 35 pounds.
Instruct visitors in the proper handling procedures of
works of art.
6. Compile information and create records in TMS database for new acquisitions.
Prepare object acquisition forms and track each object through acquisition
process overseeing invoice payments, deeds of gift, and letters of acceptance.
7. Prepare and monitor departmental and exhibition budgets. Prepare requisition
forms for department activities; handle and requisition checks.
8. Review and maintain database entries for accuracy; enter report parameters
and run reports. Monitor movement of objects. Maintain conservation records
on objects.
9. Serve as a TMS "super user" to print department and other
staff members at the Art Gallery. As such, will develop TMS database,
attend weekly "super user" meetings, and train Art Gallery staff
on usage of TMS. Identify problems with collection database categories
and modules and propose solutions.
10. Prepare checklists and identify objects to include in exhibitions.
Produce and mount collection labels.
11. Oversee outgoing loan activity for the department and maintain internal
loan files.
12. Coordinate meetings; make and coordinate travel arrangements; coordinate
special events with relevant departments within and without the gallery.
Education and Experience:
1. Two years of related work experience and a Bachelor's degree in a related
field; or an equivalent combination of experience and education.
2. Preferred: B.A. and museum experience.
Skills and Abilities:
1. Word processing, database, and spreadsheet skills.
2. Background in and/or knowledge of history of western art.
3. Ability to exercise discretion and independent judgment and to be a
team player in an active office environment.
4. Well-developed written and oral communication skills.
5. Ability to communicate in a professional manner.
6. Preferred: TMS experience; exposure to foreign languages; familiarity
with expense forms and museum procedures.
Yale
University Clerical and Technical Job Description
Job: 752 Media Technician III Grade D
Required Knowledge:
- Advanced knowledge; college-level degree; substantial knowledge in specialized field; substantial knowledge of broader field of learning.
- Limited acquaintance with business, accounting, or commercial procedures.
- Limited knowledge of University organizational policies and procedures generally; detailed knowledge of a narrow area of University academic, administrative, or financial rules and procedures.
Required Skills:
- Extracts and compiles a range of data from written sources, from individuals by asking set questions, or from one or several given databases, limited interpretation of data.
- Routine use of a major library catalogue or reference database.
- Files already labeled material using straightforward alphabetical, numerical, or chronological system.
- Summarizes, revises, or makes limited use of complex, technical, or specialized literature.
- Writes simple internal memoranda, fills out complex forms.
- Regular skilled use of complex machines; responsible for troubleshooting and maintenance necessary to ensure consistent operation at a high quality level; and/or sophisticated manipulation of a database.
Office and Administrative Skills:
- Keyboards forms, labels, and other simple material.
- Enters and retrieves data from given sources.
- Arranges for and coordinates schedules, appointments, projects, conferences, and major events.
- Advises, screens, and refers callers and visitors.
Experience, Education, and Formal Training:
- Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Complexity and Organization:
- Wide variety of complicated job tasks numerous processes/methods.
- Often coordinate or organize the work of others.
Interpersonal Relations:
- Ongoing involvement outside the work unit.
- Offers or obtains specialized information and provides assistance on complex matters.
- Trains, instructs or teaches others in academic, research or other professional matters.
Supervisory Guidelines:
- Work may or may not be reviewed.
- Incumbent plans and schedules own work and/or work of others based on the understanding of broadly defined objectives and priorities; supervisor reviews work after completion.
- Instruction provided only in very rare instances.
Independent Judgment
- Established procedures/policies govern some work situations.
- Regular exercise of independent judgment or initiative.
- Problems cannot be solved by following established procedures; solutions must be found independently.
Leadership Responsibility
- Often provides work guidance, instruction, or orientation of others.
- Often distributes and monitors work.
Impact and Consequence of Error
- Work has significant impact both on more than one department and outside the University.
- Errors are not difficult to recognize but may be difficult to correct.
- Errors or mistaken release of confidential information can cause harm or financial loss to individuals, departments, and the University, or to other individuals and groups.
Working Conditions
- Very little possibility of safety risks.
- Regular, multiple or conflicting demands, deadlines, emergencies or time pressures.
- Regular sustained concentration.
- Considerable physical
effort or a high degree of fine finger or hand dexterity.
Example 1
Media Technician III
(752)
Salary: D
General Purpose:
Support classroom, administrative and special events instructional technology
programs.
Essential Duties of
the position:
1. Perform duties in support of departmental mission with little supervision.
2. Set-up and operate specialized media related recoding, editing and
duplicating systems including cameras, linear and non-linear editors,
video/data projectors, computers, film and slide projectors, public address
systems, microphones, and mixers.
3. Troubleshoot, adjust and perform routine maintenance of related media
equipment.
4. Record analog and digital audio and video programs for documentation,
preservation and broadcast.
5. Perform administrative functions in Media Services office including
scheduling equipment for classes and special events. Schedule media service
requests, consult with faculty and administration, prepare billing information.
6. Assist in preparation and development of media materials for video,
audio, photographic, slides and multimedia applications.
7. Oversee and instruct staff and students.
8. Evening and weekend hours required to accommodate unusual work schedule.
Experience and Training:
1. Six years of related work experience, four of them in the same job
family at the next lower level, and a high school level education; or
four years of related work experience and an Associate's degree; or little
or no work experience and a Bachelor's degree in a related field or equivalent
combination of education and experience.
2. Preferred: BS in Communications or related area.
3. Preferred: Five to ten years work experience in academic media services.
4. Preferred: Experience in related areas such as photography, TV or radio.
Skills and Abilities:
1. Knowledge and experience in use and maintenance of media materials
and audio-visual equipment.
2. Knowledge of current instructional technology trends, video cameras,
editors, projectors, computers and related software.
3. Excellent customer service practices.
4. Must be able to lift 65 lbs.
5. Valid CT Driver's license.
Example 2
Media Technician III
(752)
Salary: D
General purpose:
To provide a high level of media support to the Institute of Sacred Music
and Divinity School.
Essential duties:
1. Serve as a principal source of information and provide training, consultation
and assistance to ISM and Divinity faculty, staff and students on the
use of departmental media equipment and software.
2. Operate media equipment for use at ISM and Divinity, including sound,
video and camera equipment. Provide media support for major conferences,
colloquium, concerts or other events and resolve all levels of problems
with equipment.
3. Plan and schedule use of all media equipment at ISM and Divinity.
4. Interact with University based support groups to exchange media information
and keep abreast of new developments.
5. Maintain database of media equipment. Monitor use of all media equipment.
6. Interact with outside vendors to obtain bids, service contracts or
repair services for equipment. Conduct research on new equipment.
7. May assist in coordination and production of videos of performances
and other liturgical services as needed. May edit videos.
8. May maintain and repair specialized equipment as needed.
9. Assist with other media components of ISM website, distance learning
and electronic publication as needed.
10. Provide support to ISM Lilly Grant, coordinate audio & visual
for film work.
Experience and training:
1. Six years of related work experience, four of them in the same job
family at the next lower level, and a high school level education or four
years of related experience and an Associates degree or little or no work
experience and a Bachelor's degree in a related field or an equivalent
combination of experience and education.
2. Live sound/mixing experience.
3. Sound reinforcement experience.
Skills & abilities:
1. Excellent customer service and organizational skills.
2. Attention to detail.
3. Knowledge of multi-track recording software.
4. Ability to operate audio mixing board, production video switcher and
remote control cameras or willingness to learn.
5. Ability to lift and carry 20 lbs.
6. Preferred: Ability to operate DIGI Design Pro tools; audio/visual patch
bays; video experience and ability to perform basic repairs. Ability to
lift and carry 40 lbs.
