Generic Job Description
Museum Assistant I
Grade C
Representative Duties:
- Serves as source of specialized information to the public, visiting scholars, and students. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries.
- Maintains the order of and ensures the special care, security,
and proper user handling of collections and exhibits.
- Reconstructs, repairs, and restores art/specimens using preservation
and conservation techniques.
- Catalogues and makes routine identifications of new acquisitions.
- Conducts research related to the collections and exhibits.
- Selects art/specimens for display. Prepares collection for exhibition.
May assist with installing and disassembling exhibits.
- Composes correspondence related to the collections and exhibits.
- Oversees and instructs support staff.
- May prepare budget and financial material related to particular
collection.
- May collect specimens for use in exhibits.
- Performs clerical functions incidental to curatorial activities.
Family: Museum/Curatorial
Job Code: 576 Date: 2/89
The job duties listed
above are representative and characteristic of the duties required and
the level of the work performed in the job title. The duties will vary
from incumbent to incumbent in the job title.
Yale
University Clerical and Technical Job Description
Job: 576 Museum Assistant I Grade C
Required Knowledge:
Specialized college-level coursework; detailed but narrow knowledge in
one or several work-related areas; substantial knowledge of broader field
of learning.
Limited acquaintance with business, accounting, or commercial procedures.
Limited knowledge of University organizational policies and procedures
generally; detailed knowledge of a narrow area of University rules and
procedures.
Required Skills
Extracts and compiles a range of data from written sources, form individuals
by asking questions, or from one or several given data bases, limited
interpretation of data.
Extensive routine and non-routine use of a major library catalogue or
reference database.
Classifies material for filing; use of straightforward or complex filing
systems.
Summarizes, revises, or makes limited use of complex, technical, or specialized
literature.
Composes and proofreads routine formal letters or memoranda for internal
or external circulation.
Regular, skilled use of more complex machines, including word processors
or personal computers.
Performs one or more simple, prescribed tasks.
Office and Administrative
Skills
Keyboards materials that regularly include medical or legal terminology
or foreign languages.
Formats, stores, and files data on a personal computer to generate basic,
pre-established reports.
Schedules and coordinates appointments.
Advises, screens and refers callers and visitors.
Experience, Education,
and Formal Training
Six years of related work experience, four of them in the same job family
at the next lower level, and a high school level education; or four years
of related work experience and an Associate degree; or little or no work
experience and a Bachelor degree in a related field; or an equivalent
combination of experience and education.
Complexity and Organization
Limited variety of job tasks requiring coordinating steps/procedures.
Occasionally coordinates or organizes the work of others.
Interpersonal Relations
Ongoing involvement outside immediate unit.
Offers or obtains specialized information and provides assistance on general
matters.
Understands and evaluates what is being said and responds with complex
answers that may take time to give.
Supervisory Guidelines
Work is subject to general review on an occasional basis.
Supervisor and incumbent plan, assign, and schedule work jointly.
Instruction provided only in new situations, methods, procedures that
are not clearly related to existing tasks and duties
Independent Judgment
Established procedures/policies govern many work situations.
Occasional exercise of independent judgment or initiative.
Problems solved by using established procedures.
Leadership Responsibility
Occasionally provides work guidance or orientation for non-routine procedures/policies.
Sometimes distributes and monitors work.
Impact and Consequence
of Error
Work affects both outside the work unit and outside the University.
Errors are difficult to recognize and correct and can case harm or financial
loss to individuals, departments, and the University, or to other individuals
and groups.
Working Conditions
Slight possibility of safety risks.
Occasional conflicting demands, time, pressures, deadlines, or emergencies.
Regular sustained concentration.
Some physical effort or dexterity.
