Generic Job Description
Editorial Assistant I
Grade C
Representative Duties:
- Proofreads
and edits manuscripts and other forms of copy for publication, primarily
for grammatical and factual accuracy.
- Revises and verifies final copy prior to publication.
- Maintains contact with authors, printers, faculty, staff and others
associated with published work.
- Tracks copy through editing and production stages.
- Performs layout work, coordinates production schedules, and ensures
printing deadlines are met.
- May assist in writing copy for department, school, and University
publications.
- Performs clerical functions incidental to editorial activities.
Family: Support Service
Job Code: 697 Date: 2/89
The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary from incumbent to incumbent in the job title.
Yale
University Clerical and Technical Job Description
Job: 697 Editorial Assistant Grade C
Required Knowledge:
Specialized college-level coursework; detailed but narrow knowledge in
one or several work-related areas; substantial knowledge of broader field
of learning.
General knowledge of craft or trade.
Limited acquaintance with business, accounting, or commercial procedures.
Limited knowledge of University organizational policies and procedures
generally; detailed knowledge of a narrow area of University rules and
procedures.
Required Skills:
Extracts and compiles a narrow range of data from written sources, from
individuals by asking set questions, or from one or several given data
bases; coding based on prescribed simple standards.
Uses one or several standard reference works.
Files already labeled material using a straightforward alphabetical or
chronological system.
Understands more complicated written instructions, memoranda, policy statements,
etc.
Composes, proofreads, or edits specialized technical reports or grant
applications for external circulation; proofreads material for publication.
Regular, skilled use of more complex machines, including word processors
or personal computers.
Office and Administrative
Skills:
Keyboards letters, memos, and other moderately complex material.
Formats, stores, and files data on a personal computer to generate basic,
pre-established reports.
Schedules and coordinates appointments.
Advises, screens, and refers callers and visitors.
Experience, Education
and Formal Training:
Four years of related work experience, two of them in the same job family
at the next lower level, and a high school level education; or two years
of related work experience and an Associate degree; or an equivalent combination
of experience and education.
Complexity and Organization:
Limited variety of job tasks requiring coordinating steps/procedures.
Occasionally coordinates or organizes the work of others.
Interpersonal Relations:
Ongoing involvement outside immediate work unit.
Offers or obtains specialized information and provides assistance on general
matters.
Understands and evaluates what is being said and responds with complex
answers that may take time to give.
Supervisory Guidelines:
Work is subject to general review on an occasional basis.
Incumbent plans and schedules own work and/or work of others based on
the understanding of broadly defined objectives and priorities, supervisor
reviews work after completion.
Instruction provided only in new situations, methods, and procedures that
are not clearly related to existing tasks and duties.
Independent Judgment:
Established procedures/policies govern many work situations.
Occasional exercise of independent judgment or initiative.
Problems solved by choosing solutions from among several alternatives
that are not necessarily governed by established procedures.
Leadership Responsibility:
Occasionally provides general orientation to routine policies/procedures.
Sometimes distributes and monitors work.
Impact and Consequence
of Error:
Work affects both outside the work unit and outside the University.
Errors are somewhat difficult to recognize and correct and can cause harm
or financial loss to individuals, departments, and the University or to
other individuals and groups.
Working Conditions:
Very little possibility of safety risks.
Occasional conflicting demands, time pressures, deadlines or emergencies.
Regular sustained concentration.
Some physical effort or dexterity.
