Generic Job Description
Data Control Assistant
Grade C
Representative Duties:
- Receives,
schedules, and tracks data for processing. Ensures compliance with established
data processing standards. Identifies, corrects, and reports deviations.
- Monitors production and resolves production problems.
- Operates and maintains computer and related equipment.
- Assembles and batches data for processing.
- Maintains computer documentation libraries.
- Maintains inventory of supplies.
- Performs clerical function incidental to data control activities.
Family: Data Processing
Job Code: 551 Date: 2/89
The job duties listed
above are representative and characteristic of the duties required and
the level of the work performed in the job title. The duties will vary
from incumbent to incumbent in the job title.
Yale
University Clerical and Technical Job Description
Job: 551 Data Control Assistant Grade C
Required Knowledge:
General knowledge, high school level; detailed but narrow knowledge in
one or several work-related areas; general acquaintance with a broader
field of knowledge.
Limited knowledge of business, accounting, or commercial procedures with
detailed knowledge in these particular areas.
Limited knowledge of University organizational policies and procedures
generally; detailed knowledge of a narrow area of University rules and
procedures.
Required Skills:
Extracts and compiles a range of data from written sources, from individuals
by asking questions, or from one or several given data bases, limited
interpretation of data.
Routine use of a major library catalogue or reference database.
Files already labeled material using a straightforward alphabetical or
chronological system.
Understands more complicated written instructions, memoranda, policy statements,
etc.
Writes short informal notes, fills out complex forms.
Regular, skilled use of more complex machines, including word processors
or personal computers.
Office and Administrative
Skills:
Keyboards materials that regularly include medical or legal terminology
or foreign languages.
Formats, stores, and files data on a personal computer to generate basic,
pre-established reports.
Advises, screens, and refers callers and visitors.
Experience, Education
and Formal Training:
Two years of related work experience and a high school level education;
or an equivalent combination of experience and education.
Complexity and Organization:
Limited variety of job tasks requiring coordinating steps/procedures.
Occasionally coordinates or organizes the work of others.
Interpersonal Relations:
Some involvement outside immediate work unit.
Offers or obtains basic information or provides assistance on general
matters.
Understands and conveys more complex messages and instructions, and takes
action accordingly.
Supervisory Guidelines:
Work may or may not be reviewed.
Incumbent plans and schedules own work and/or work of others based on
the understanding of broadly defined objectives and priorities, supervisor
reviews work after completion.
Instruction provided only in new situations and methods, procedures that
are not clearly related to existing tasks and duties.
Independent Judgment:
Established procedures/policies govern many work situations.
Occasional exercise of independent judgment or initiative.
Problems solved by choosing solutions from among several alternatives
that are not necessarily governed by established procedures.
Leadership Responsibility:
Occasionally provides general orientation to routine policies/procedures.
Sometimes distributes and monitors work.
Impact and Consequence
of Error:
Work affects outside immediate work unit but rarely outside the University.
Errors are somewhat difficult to recognize and correct and only affect
own work.
Working Conditions:
Very little possibility of safety risks.
Occasional conflicting demands, time pressures, deadlines or emergencies.
Regular sustained concentration.
Some physical effort or dexterity.
