Generic Job Description
Catalog Assistant III
Grade C
Representative Duties:
- Processes
new and added copies of monographs and serials using supplied bibliographic
data; revises authority records and resolves conflicts in authority headings.
May correct or update records.
- Searches and verifies bibliographic data with incomplete information
or source material in catalogs, reference sources, files and data bases.
- Organizes and arranges collections of materials.
- Instructs, revises work and provides work direction to staff.
May assist in the coordination and distribution of work.
- Performs clerical functions incidental to library activities.
Family: Library
Job Code: 964 Date: 2/89
The job duties listed
above are representative and characteristic of the duties required and
the level of the work performed in the job title. The duties will vary
from incumbent to incumbent in the job title.
Yale
University Clerical and Technical Job Description
Job: 964 Catalog Assistant III Grade C
Required
Knowledge:
General knowledge, high school level; detailed but narrow knowledge in
one or more work-related areas; general acquaintance with a broader field
of knowledge.
Limited knowledge of University organizational policies and procedures
generally; detailed knowledge of a narrow area of University rules and
procedures.
Required Skills:
Extracts and compiles a narrow range of data from written sources, from
individuals by asking set questions, or from one or several given data
bases; coding based on prescribed simple standards.
Extensive routine and non-routine use of a major library catalogue or
reference database.
Classifies material for filing: use of straightforward or complex filing
system.
Understands more complicated written instructions, memoranda, policy statements,
etc.
Writes short informal notes, fills out simple forms.
Regular, skilled use of more complex machines, including word processors
or personal computers.
Office and Administrative
Skills:
Keyboards materials that regularly include medical or legal terminology
or foreign languages.
Enters and retrieves data from semi-finished source documents on a personal
computer, requiring both some interpretation of the source document and
a basic understanding of software parameters.
Schedules appointments in allotted times.
Refers callers and visitors to the appropriate individual.
Experience, Education
and Formal Training:
Four years of related work experience, two of them in the same job family
at the next lower level, and a high school level education; or two years
of related work experience and an Associate degree; or an equivalent combination
of experience and education.
Complexity and Organization:
Wide variety of complicated job tasks that require coordinating numerous
processes/methods.
Occasionally coordinates or organizes the work of others.
Interpersonal Relations:
Some involvement outside immediate work unit.
Offers or obtains basic information or provides assistance on general
matters.
Understands and conveys more complex messages and instructions, and takes
action accordingly.
Supervisory Guidelines:
Work is subject to general review on an occasional basis.
Incumbent plans and schedules own work and/or work of others based on
the understanding of broadly defined objectives and priorities, supervisor
reviews work after completion.
Instruction provided in only new situations, methods, procedures that
are not clearly related to existing tasks and duties.
Independent Judgment:
Established procedures/policies govern many work situations.
Regular exercise of independent judgment or initiative.
Problems solved by using established procedures.
Leadership Responsibility:
Occasionally provides general orientation to routine policies/procedures.
Sometimes distributes and monitors work.
Impact and Consequence
of Error:
Work affects both outside the work unit and outside the University.
Errors are somewhat difficult to recognize and correct and can cause harm
or financial loss to individuals, departments, and the University or to
other individuals and groups.
Working Conditions:
Slight possibility of safety risks.
Occasional conflicting demands, time pressures, deadlines or emergencies.
Regular sustained concentration.
Some physical effort or dexterity.
