Generic Job Description
Materials Assistant I
Grade B
Representative Duties:
- Verifies orders against items on requisitions or invoices. Counts, classifies or weighs articles.
- Fills orders from stock based on authorized requisitions.
- Orders, receives, stores, and issues equipment, material, merchandise, tools, or supplies.
- Assembles, packages, and routes merchandise or equipment orders. Determines method of shipping.
- Checks and reports on condition of goods received or to be shipped. Reports damaged or insufficient shipments.
- Shelves, sorts, prices, and codes items.
- Services customers. Provides information, receives money in payment of fees, and issues receipts.
- Uses computer terminal to input and retrieve data.
- Maintains the order and security of work area, materials and equipment. May perform equipment repairs.
- Maintains logs and records of activities.
- Inventories supplies.
- May oversee and instruct support staff.
- May drive vehicle for pick-up and delivery services.
- Performs clerical functions incidental to stock activities.
Family: Service
Job Code: 660 Date: 2/89
The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary from incumbent to incumbent in the job title.
Yale University Clerical and Technical Job Description
Job: 660 Materials Assistant I Grade B
Required Knowledge:
- General knowledge, high school level; detailed but narrow work-related knowledge.
- Limited acquaintance with business, accounting, or commercial procedures.
- Limited acquaintance with University organizational policies and procedures.
Required Skills:
- Copies data from standard or easily understandable formats.
- Files already labeled material using a straightforward alphabetical, or chronological system.
- Understands non-routine notes, written instructions, general policy statements.
- Writes short, informal notes, fills out simple forms.
- Occasional use of more complex machines such as word processors or personal computers.
Office and Administrative Skills:
- Keyboards forms, labels and other simple material.
- Enters and retrieves data from given sources on a personal computer.
- Schedules and coordinates appointments.
- Screens and refers callers and visitors to the appropriate individual.
Experience, Education and Formal Training:
- Two years of related work experience and a high school level education, or an equivalent combination of experience and education.
Complexity and Organization:
- Limited variety of job tasks requiring coordinating steps/procedures.
- Occasionally coordinates or organizes the work of others.
Interpersonal Relations:
- Ongoing involvement outside immediate unit.
- Offers or obtains basic information and provides assistance on general matters.
- Understands and conveys more complex messages and instructions, and takes action accordingly.
Supervisory Guidelines:
- Work is subject to general review on an occasional basis.
- Incumbent plans and schedules own work and/or work of others based on the understanding of broadly defined objectives and priorities. Supervisor reviews work after completion.
- Instruction provided only in new situations, methods and procedures that are not clearly related to existing tasks and duties.
Independent Judgment:
- Established procedures/policies govern most work situations.
- Occasional exercise of independent judgment or initiative.
- Problems solved by using established procedures.
Leadership Responsibility:
- Occasionally provides general orientation to routine procedures/policies.
Impact and Consequence of Error:
- Work affects outside immediate work unit, but rarely outside the University.
- Errors are not difficult to recognize and correct and can cause harm or financial loss to individuals, departments, and the University or to other individuals and groups.
Working Conditions:
- Occasional possibility of safety risks.
- Occasional conflicting demands, time pressure, deadlines or emergencies.
- Some sustained concentration.
- Some physical effort or dexterity.
Materials Assistant I (660)
Salary: B
General Purpose:
Assist the Museum Shop Manager with the daily running of the shop, including sales, helping customers, maintaining inventory, stocking shelves, and overseeing student employees.
Essential Duties:
1. Assist customers; work the cash register; authorize and execute charges, exchanges, and credits.
2. Bookkeeping in the absence of the Shop Manager; balancing daily drawers, processing charge card, deposits and preparing daily summary reports.
3. Stock and arrange shelves; maintain supplies; receive orders (unpack, verify, and stock); ship orders (pack & post); update records; display merchandise.
4. Oversee student staff; answer telephone; maintain shop records and files; provide information about the Museum Shop to customers.
Experience and Training:
1. Two years of related work experience in a retail environment and a high school level education; or an equivalent combination of experience and education.
2. PREFERRED: Two years in a bookstore, art store, gallery or similar retail environment. College degree or course work in English history, literature or art history.
Skills and Abilities:
1. Demonstrated ability to work a cash register, handle money, work with figures.
2. Well developed oral and communication skills.
3. PREFERRED: Familiarity with computers and spreadsheets.
Example 2
Materials Assistant I (660)
Salary: B
General Purpose:
Perform Materials Assistant duties in the Medical School stockroom.
Essential Duties of Position:
1. Store, issue and receive hazardous materials and supplies.
2. Verify orders.
3. Ship hazardous materials and supplies.
4. Perform data entry to track, stock, inventory and materials.
5. Shelve materials and perform random verifications.
6. Provide service at the customer service counter.
7. May drive vehicle for pickup and delivery services.
8. Maintain logs and records.
Experience and Training:
1. Two years of related work experience and a high school level education; or an equivalent combination of experience and education.
Skills and Abilities:
1. Ability to lift 85lbs on a continuous basis.
2. Must display and maintain endurance and stamina in order to achieve goal of providing critical service and support to the University's research community.
3. Excellent communication skills.
4. Ability to follow safety regulations related to the handling of hazardous materials.
5. Willingness and ability to work as a team.
