C&T Generic Job Description
Payroll Assistant
Grade A
Representative Duties:
- Greets visitors and answers telephone calls. Directs to appropriate individual.
- Provides routine information related to payroll activities.
- Assists with the completion of payroll forms such as profiles, time cards, and withholding documents.
- Reviews payroll forms to determine employment status, proper wage rates, and charging instructions in the preparation of the student and casual payrolls.
- Sorts, assembles, and forwards payroll data for processing. Identifies and corrects processing errors. Balances payroll records.
- Keyboards correspondence, reports, and other materials.
- Sorts and mails payroll checks.
- May assist with the processing of information for the weekly and bi-weekly payrolls.
- Performs clerical functions incidental to payroll activities.
Family: Accounting/Financial
Job Code: 508 Date: 2/89
The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary from incumbent to incumbent in the job title.
Yale University Clerical and Technical Job Description
Job: 508 Payroll Assistant I Grade A
Required Knowledge:
- General knowledge, high school level, detailed but narrow work-related knowledge.
- Limited acquaintance with business, accounting or commercial procedures.
- Limited knowledge of University organizational policies and procedures generally, detailed knowledge of a narrow area of University rules and procedures.
Required Skills:
- Copies data from standard or easily understandable formats.
- Files already labeled material using a straightforward alphabetical or chronological system. Understands non-routine notes, written instructions, general policy statements.
- Writes short informal notes, fills out simple forms.
- Occasional use of machines that require little training to operate.
Office and Administrative Skills:
- Keyboards letters, memos, and other moderately complex material.
- Enters and retrieves data from given sources on a personal computer.
- Schedules appointments in allotted times.
- Refers callers and visitors to the appropriate individual.
Experience, Education and Formal Training:
- One year of related work experience and a High School level education, or an equivalent combination of experience and education.
Complexity and Organization:
- Job tasks composed of routine steps/processes.
Interpersonal Relations:
- Ongoing involvement outside immediate work unit.
- Offers or obtains specialized information and provides assistance on general matters.
- Understands and conveys simple messages and instructions verbally.
Supervisory Guidelines:
- Work is subject to general review on an occasional basis.
- Supervisor and incumbent plan assign and schedule work jointly.
- Instruction provided only in new situations, methods, procedures that are not clearly related to existing tasks and duties.
Independent Judgment:
- Established procedures/policies govern most work situations.
- Occasional exercise of independent judgment or initiative.
- Problems solved by using established procedures.
Leadership Responsibility:
- Not applicable.
Impact and Consequence of Error:
- Work affects outside immediate work unit, but rarely outside the University.
- Errors are somewhat difficult to recognize and correct and can cause harm or financial loss to individuals, departments, and the University, or to other individuals and groups.
Working Conditions:
- Very little possibility of safety risks.
- Occasional conflicting demands, time pressures, deadlines, or emergencies.
- Some sustained concentration.
- Little physical effort.
