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Volume 11 Number 6, June 2008

Hot Topics

Journal Staging Area (JSA) Closing Schedule for June

May 30, Friday - Final Accounts Payable (AP) daily push to the General Ledger (GL) for May 2008.

June 3, Tuesday - 5:00 p.m. - Deadline for Secure File Transfer Protocol (SFTP)-based delivery of external source system batches for May 2008.

June 4, Wednesday - 3:00 p.m. - Deadline for JSA authorization and Labor Distribution (LD) adjustments for May 2008.

June 5, Thursday - 8:30 a.m. - Authorization may begin for June 2008 JSA batches and LD adjustments.

June 6, Friday - 5:00 p.m. - May 2008 GL closing.

June 9, Monday - 8:30 a.m. - May 2008 final GL balance information including updated fund balances available in the Data Warehouse (DW).

June 9, Monday morning - The Month End event begins in the DW. Portal Users scheduled to receive Month End reports will get them throughout the day and possibly Tuesday.

June 9, Monday - First AP push to the GL for June 2008.

Announcing Just-in-time Training for Microsoft Outlook

The Organizational Development and Learning Center has partnered with Element K, a leading provider of e-learning to bring you the MS Office Productivity e-Learning library. We began offering the e-learning library in February of 2008 to coincide with the University’s conversion to Microsoft Outlook. The library offers interactive, self-paced tutorials for Word, Excel, Access, PowerPoint, Outlook and more for a one-year subscription. The 400+ titles in the e-learning library offer a good solution for meeting the needs of the MS Office 2003 and the MS Office 2007 user. In addition, there are other popular titles such as FileMaker Pro, SharePoint, Adobe Acrobat Professional, MS Project, and Visio.

These self-paced courses are taken at your convenience and display information in small amounts, which allow you to learn the information in "bite-sized" chunks. In this way, you progress through the material at a pace suited to your needs. In addition, you can repeat lessons as many times as you want during a one-year period, reinforcing what you have learned until you have a solid understanding of it. At your fingertips is an invaluable resource for enhancing your personal computer efficiency.

To learn more, visit the Learning Center.


June is Child Scholarship Application Month

Applications for the Scholarship for Sons and Daughters of the Faculty and Staff of Yale University should be submitted to the Yale Benefits Office during the month of June for the 2008/2009 academic year. To qualify for the College Scholarship benefit, the following criteria must be met:

  • The employee/parent of the student must be a regular full-time member of the faculty or staff who has completed six years of continuous full-time employment before the student’s first day of class for the semester. Full-time employment for faculty is 100% appointment and for staff is 35 or more hours per week.
  • An employee who has experienced a break in service can take advantage of another formula: he or she may receive credit for 48 months of previous full-time employment and must also complete an additional four years of current, continuous full-time employment, for a total of eight years. The formula qualifying the employee sooner rather than later will be used.
  • The student must be under age 25, enrolled full-time at an accredited four-year or two-year undergraduate college and be a candidate for either a bachelor’s or associate’s degree.

For new students to the program, a copy of the student’s birth certificate or passport must accompany the initial application.

For returning students, applications must be renewed every year.

Scholarship Applications for new and returning students may be printed from the Benefits web site at http://www.yale.edu/hronline/benefits/benforms_enroll.html. Both the student and employee sections of the applications, including signatures, must be completed and forwarded to the Benefits Office (with the appropriate supporting documentation). Follow the additional instructions listed with each application.

Adopted or Step Children may qualify if certain legal conditions are met as outlined on the Adopted/Step Children form found at the abovementioned site. Be sure to include this form with the regular scholarship application along with the supporting legal documents.

An itemized full-time tuition bill must be sent to the Benefits Office each term for payment. The scholarship award will be paid directly to the child’s college for one/half of the tuition up to the academic year maximum, whichever amount is less. The maximum benefit for the 2008/09 academic year is not available at this time; however it will be no less than the current maximum benefit of $14,200.

Additional information may be found in the Scholarship Plan policy document at http://www.yale.edu/hronline/benefits/plan_docs.html

If you have any questions, please contact the Benefits Office via e-mail at benefits.office@yale.edu or by calling the Scholarship Hotline at (203) 432-5543.