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Volume 11 Number 4, April 2008

General Interest

Training and Workshops for Migration to New YaleConnect System

ITS is in the process of implementing a new integrated email and calendaring product called YaleConnect (based on Microsoft’s Exchange platform). The first phase of the project, which is currently underway, will be to migrate members of faculty and staff who use Meeting Maker to YaleConnect email. In the second phase, which will occur during the summer, the University will switch to the YaleConnect Calendar and retire the Meeting Maker service.

As the migration activities across the University pick up momentum, ITS strongly recommends that affected clients attend both an ITS information session and sign up for a Learning Center workshop.

Also, to prepare for migration, ITS recommends cleaning up email prior to the conversion. Our website has more information on the email cleanup process.


Data Scanning Project Enters New Phase: Self Data Scan

Beginning in April a new phase of the ITS Data Scanning Project will begin. The Self Data Scan tool makes it possible for individuals to scan their computers on and off campus to identify files that may contain confidential/personally-identifying numbers (i.e. Social Security or credit card numbers). Go to the ITS blog for more information about this project.


Mail Tip: Street Addresses Cause Delays

Yale Mail Service asks you to remember to use your department’s unique post office box number and corresponding zip code to avoid delays in having mail delivered to you. When mail is sent to you using only your street address rather than your post office box number, the U.S. Postal Service delivers it unsorted to Yale Mail Service. That requires hand sorting by Yale Mail Service that can add several days delivery time.

You can find a complete listing of all Yale departments and their box numbers online. If you still are not certain, call the campus mail office at 4-9310 and we will be glad to assist you.