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Volume 11 Number 3, March 2008

Hot Topics

Important Notice on Revisions to Hotel Group Guest Room Contracts

Business managers should be aware that the Omni New Haven Hotel at Yale has revised its contracts to add "performance guarantees" that could significantly raise your department's costs for reserving rooms for conferences. Other area hotels are in the process of establishing similar policies.

Previously, when Yale departments reserved a block of rooms for conferences or meetings at the Omni, they could release any unneeded rooms with a certain amount of notice stipulated in the contract. Omni is now requiring departments to sign contracts that contain penalty fees based on the number of rooms that are held beyond the cancellation cut-off date and not utilized.

It is, therefore, recommended when planning future conferences that requests for room blocks be made on the conservative side and reflect a more accurate estimation of anticipated rooms needed. Historically, the university’s usage at the Omni is roughly 70% of what is originally booked, so please consider reducing your group requests accordingly.

The Travel Services and Procurement offices will continue our dialogue with the hotel’s management to ameliorate this issue.  Should you have any questions in the meantime, please feel free to speak with Bob Zartarian (2-8539) in Travel Services, or Chris Mihok (2-9980) from Procurement.

 

Living In New Haven Website Launched to Aid In Recruitment

The Yale University Office of New Haven and State Affairs has launched a new website about Living In New Haven that includes information, videos and slide shows about culture and services in our community. It is meant to be used as a recruitment tool, and you may wish to share it with new and prospective employees and their partners.

 

Please Submit Cell Phone Numbers for Yale ALERT Emergency Communications

The new Yale ALERT system, which contacts the Yale community with time-sensitive information during unforeseen events or emergencies, asks that all employees provide their cell phone numbers to their department's directory coordinator or business manager. The cell phone number will not be published anywhere, either in the online or printed directory. Home phone numbers and office numbers are not needed as they are already in the necessary database.