Administrative Services
Mail Tips

Campus Mail Tips: Outgoing Mail

Campus Mail carriers never know what they will find waiting for them when they enter a building to drop off the daily US and campus mail and pick up any outgoing mail.  There may be cardboard boxes full of outgoing mail, or plastic bags stuffed to the point of bursting with large campus mailings. 

As you prepare outgoing mail, please keep in mind:

1.  KEEP CAMPUS MAIL SEPARATE FROM US MAIL - We do not want your campus mail returned to you by the US Postal Service because it was mixed in with your outgoing US mail.  Clearly mark one container for outgoing US mail and one for outgoing campus mail to avoid any confusion either for your department personnel when they bring their outgoing mail or for our drivers when they pick up your mail. 

2.  USE WHITE BUCKETS FOR OUTGOING MAIL.  If your mail amounts to more than a handful, please make sure it is in a container for easy carrying.  Cardboard boxes break, plastic bags tear and are not acceptable containers for the US Postal Service.  White buckets are designed to stay rigid and have handles for easy carrying in our system and the US Postal Service.  Please do not use anything except white buckets for your outgoing mail.  Your Campus Mail driver may have empty buckets on the truck, or call the Campus Mail office (4-9310) 24 hours in advance of your pick up to request extra empty white buckets.  We will be glad to deliver several to you the following day.

3.  NOTIFY CAMPUS MAIL IN ADVANCE OF ANY UNUSUALLY HEAVY MAILING. This would be any large mailing consisting of two or more buckets of mail.  When the mail trucks are loaded every morning, the mail clerks must plan ahead for large mailings that they are aware of.  If we have not been notified of your large mailing, we may not be able to take it that day as it may not fit on our truck. 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

http://www.yale.edu/campusmail