Administrative Services
Mail Tips

Mail Tips: How to Save on Postage

The US Postal Service raised rates on January 8th. To help you handle this increase, we offer these postage saving tips:

• Screen your mailing list for unnecessary names, duplicates and incomplete addresses.
• Barcode your mail for postage savings.
• Use “Certified” instead of “Registered” mail whenever possible. It costs less and still provides a receipt and notice of delivery to the sender.
• Do not over-insure. The post office and UPS will pay only the actual value of an item, not the declared value.
• Use postcards for short messages or announcements. The cost is 1/3 less than sending an envelope.
• Combine US mailings when possible into a larger envelope for distribution at the location.
• Use Business Reply envelopes provided by vendors, instead of department envelopes.
• FAX the information when time is crucial, instead of using Express Mail.
• Request Library and Book rates whenever possible. Savings can be as much as 50% of the cost of first class mail.
• Use Intra-campus envelopes* for on-campus mail. Use regular business envelopes for off-campus mailings only.
• Use Non-profit/Bulk Rate whenever possible, saving can be as much as 20 cents per mail piece.
• Use “Courtesy Reply” instead of “Business Reply” and save on first class postage, plus 10 cent processing fee.

*Use only Official Yale University Inter-Departmental Mail envelopes. Purchase envelopes by faxing (4-9312) a Stock Request form to the TR&S Central Stockroom. These envelopes are less expensive than those from any outside vendor.

ENVELOPE, CAMPUS MAIL manila 10x13 w/tie 100/bx
Stock #38445