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Paid Time Off (PTO)

PTO is designed to provide staff time away from work to attend to personal responsibilities and balance the demands of both their professional and personal lives. Staff are encouraged to provide advance notice and coordinate schedules with their managers for planned days off.

All staff receive eight (8) holidays each year – New Year’s Day, MLK Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas; and six (6) recess days – the day after Thanksgiving, the last workday preceding Christmas, and the (4) four workdays between Christmas and New Year’s Day.

PTO Accrual

Police Supervisors & Police Command Staff in benefit eligible M&P positions will accrue PTO up to a maximum number that is based on their years of service. PTO days are accrued on the 15th of each month.

Police Supervisors & Police Command Staff
PTO Accrual
Fewer than 5 years of service 15 days per year
5 or more years of service 18 days per year
10 or more years of service 21 days per year
20 or more years of service 24 days per year


Hired before July 1, 2010

Police Supervisors & Police Command Staff in benefit eligible M&P positions hired prior to July 1, 2010 will earn a maximum of 24 days of PTO per year, accrued on the 13th and 27th of each month, to be used interchangeably for vacation or personal reasons.

Police Supervisors & Police Command Staff
(hired prior to July 1, 2010)
PTO Accrual


24 days per year


Maximum Carryover PTO Days

Each year, the maximum number of carryover PTO days will be 15 or the number of PTO days carried over from the previous fiscal year, whichever is greater.

Police Supervisors & Police Command Staff
PTO Carryover


The greater of:

  • 15 days
  • The carryover from the prior fiscal year

Example: If you carried over 25 days into July 2012, then your carryover into July 2013 will be the number of unused PTO days, not to exceed 25 PTO days.

You will be paid for all unused PTO days at retirement or separation from University employment.

Questions and Answers

When may I begin to use PTO?
PTO may be used as days are accrued. There is no waiting period that prohibits you from using accrued PTO.

Am I allowed to borrow non-accrued PTO?
If you have not yet accrued enough PTO to cover a necessary absence, your supervisor may approve the use of up to five (5) days of PTO not yet accrued. Your PTO balance will self-adjust as days are accrued.

How much will I carry over into the next fiscal year?
To determine your projected PTO carryover, click on one of the following links to access the MP PTO Carryover Calculator:

PC Users, click here.
Mac/Linux Users, click here.

Last update: August 16, 2012