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Paid Time Off (PTO)

PTO is designed to provide staff time away from work to attend to personal responsibilities and balance the demands of both their professional and personal lives. Staff are encouraged to provide advance notice and coordinate schedules with their managers for planned days off.

All staff receive eight (8) holidays each year – New Year’s Day, MLK Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas; and six (6) recess days – the day after Thanksgiving, the last workday preceding Christmas, and the (4) four workdays between Christmas and New Year’s Day.

PTO Accrual

M&P staff will accrue PTO up to a maximum number that is based on their years of service. PTO days are accrued on the 15th of each month.

M&P Staff
PTO Accrual
Fewer than 5 years of service 15 days per year
5 or more years of service 18 days per year
10 or more years of service 21 days per year
20 or more years of service 24 days per year

 

Hired before July 1, 2010

M&P staff hired prior to July 1, 2010 will accrue a maximum of 24 days of PTO per year (2 days per month), to be used interchangeably for vacation or personal reasons.

M&P Staff (hired prior to July 1, 2010)
PTO Accrual

PTO

24 days per year

 

Maximum Carryover PTO Days

Each year, the maximum number of carryover PTO days will be 15 or the number of PTO days carried over from the previous fiscal year, whichever is greater.

M&P Staff
PTO Carryover

PTO

The greater of:

  • 15 days
  • The carryover from the prior fiscal year

Example: If you carried over 25 days into July 2012, then your carryover into July 2013 will be the number of unused PTO days, not to exceed 25 PTO days.

You will be paid for all unused PTO days at retirement or separation from University employment.

90-Day PTO Extension

Staff who have a balance of PTO that exceeds their carryover limit are able to carry the excess PTO into the new fiscal year by way of a 90 day extension.  This extended time (seen in My Time on July 1 as "PTO MAX EXTENSION") is available for use between July 1st and September 30th.  When requesting use of this extended time, please select PTO MAX EXTENSION as your "Request Type" in My Time.  More information about this 90 day PTO extension can be found here: http://www.yale.edu/hronline/benefits/changes/faq.html.

Questions and Answers

When may I begin to use PTO?
PTO may be used as days are accrued. There is no waiting period that prohibits you from using accrued PTO.

Am I allowed to borrow non-accrued PTO?
If you have not yet accrued enough PTO to cover a necessary absence, your supervisor may approve the use of up to five (5) days of PTO not yet accrued. Your PTO balance will self-adjust as days are accrued.

How much will I carry over into the next fiscal year?
To determine your projected PTO carryover, click on one of the following links to access the MP PTO Carryover Calculator:

PC Users, click here.
Mac/Linux Users, click here.

Last update: July 1, 2013