Effective July 1, 2012
Below are answers to questions managers and professionals may have regarding policy changes, effective July 1, 2012, to carryover PTO usage for all M&P staff, and to University Recess days and Paid Time Off (for staff hired on or after July 1, 2010).
Frequently Asked Questions regarding a 90-day Extension Request of Paid Time Off Usage for all Managers & Professionals
Q. Do I have to request the extension of paid time off usage?
A. No. Any PTO over your allowable carryover will automatically be moved on July 1 to a new accrual "bucket" called PTO MAX EXTENSION. You must receive approval from your supervisor to use this time between July 1 and September 30.
Q. If I have paid time off days above the June 30 carryover maximum, does this policy mean I won’t forfeit those days?
A. You will have until September 30 to use your paid time off days that can’t be carried over, as long as you have approval from your manager to use those days. If these days are not used by the end of the extension period, they will be forfeited. All M&P employees are encouraged to use their full annual allotment of PTO by June 30 each year.
Q. How much paid time off can I carry over?
A. The maximum number of PTO carryover days continues to be 15 days or your prior year carryover, whichever is greater. PTO days above the carryover limit may be extended for up to 90 days but, if unused by September 30, they will be forfeited.
Q. If I still can’t use the days over my carryover limit by September 30, can I be paid for these days?
A. No. Employees and their supervisors are expected to plan and schedule paid time off days well in advance to help you avoid the risk of losing paid time off days.
Q. If I leave the University between July 1 and September 30 with a positive balance of this "extended" PTO, can I be paid for these days?
A. No. PTO Max Extension time is not compensable upon termination.
Q. Will my "extended" PTO be a part of my PTO balance in My Time?
A. No. Any PTO that is in excess of the allowable carryover will be moved to a new accrual "bucket" called PTO MAX EXTENSION. Any remaining PTO MAX EXTENSION hours will be forfeited on October 1.
Q. Does my "extended" PTO increase my allowable PTO carryover each year?
A. No. The maximum number of paid time off carryover days continues to be 15 days or your prior year carryover, whichever is greater.
Q. If I have questions about my carryover or paid time off, whom can I call?
A. For assistance, contact the Employee Services Center at 203-432-5552 or firstname.lastname@example.org.
Frequently Asked Questions regarding Recess and Paid Time Off (PTO) for Managers & Professionals hired on or after July 1, 2010*
Q. What’s the difference between Recess and Paid Time Off days?
A. The University designates 6 days each year as recess days (day after Thanksgiving, the last workday preceding Christmas, and the 4 workdays between Christmas and New Year’s Day) during which much of the University is closed. These recess days will now be paid days off for all managers and professionals unless the operational needs of their positions require them to work. In addition to recess days, managers and professionals are granted other paid time off for vacations and personal needs. These additional paid time off days are scheduled by the staff member but approved by their supervisor.
Q. Is there a change to the total amount of paid time off days I receive every year?
A. Managers and professionals hired with 18 paid time off days will see an increase of 3 days per year effective July 1, 2012.
Q. Does this affect the number of paid time off days I am allowed to carry over?
A. No. There is no change to the carryover limits. The maximum number of paid time off days you are allowed to carry over remains at 15 days.
Q. When will I be eligible for more paid time off?
A. On your 5th anniversary your paid time off will increase from 21 to 24 days (i.e. 18 paid time off days plus the 6 recess days).
Q. Can I choose to work on a recess day?
A. Working during recess is appropriate only if there is an operational need in your department for you to work. Employees should not work recess days without their supervisor’s approval.
Q. Will I have to use paid time off days if I do not work on a recess day?
A. No. You do not have to use paid time off to be paid for recess days. Recess days will be paid for all managers and professionals.
Q. My department doesn’t close during the recess. What happens if I work on a recess day?
A. If you work on a recess day – with your supervisor’s approval – you will receive alternative paid time off.
Q. Am I going to be paid for the recess days I took off in 2010 or 2011?
A. The new policy is effective July 1, 2012 and will not be retroactively applied.
Q. Is paid sick time changing?
A. No. All managers and professionals will continue to receive 9 paid sick days each July 1st.
Q. Why did the University make this change?
A. We heard feedback from managers and professionals expressing concerns about the recess day policy and the difficulties created within departments. By providing all managers and professionals with paid recess days, we hope to relieve the pressures that staff members and supervisors felt in dealing with the personal and departmental dynamics created by the current policy.
* If you were hired as a manager or professional prior to July 1, 2010, your paid time off package is not changing.